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1. Student Engagement
Event Proposal
Client – (Client_name)
Submitted By – (User _Assigned)
Delivered On – (Submission_date)
Project Proposal – (Proposal_name)

2. < 2 >
Cover Letter for Student Engagement Event Services
Thank you for reaching out to us for the students' event services need. We have identified that (Client_Name) is
facing issues in organizing sports day event for students in the institution.
We are providing dedicated services in the planning and managing of student events and giving additional support
in every way possible.
We are confident that by our experience, your institution will be able to achieve the goals as mentioned below –
Dear (Client_Name),
Sincerely,
(Company_Name)
We will prepare the initial design of the project that will highlight the activities involved in organizing the
student event.
Feel free to contact us in case of any issue.
Organize a sports day event in school premises.
Provide special coordinators to manage the event successfully.
Conducting indoor and outdoor sports games and distributing prizes to winning team.
Arranging sports equipment and other facilities so that the event runs smoothly.
Text Here
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3. < 3 >
Contents
Table of
04 Company Overview
▪ Why Us
▪ About Us
▪ Our Services
▪ Our Team
Project Context and
Objectives01
Our Past Experience
▪ Client Testimonials
▪ Case Study
05
Our Process
▪ Plan of Action
▪ Detail Plan of Student Event Services
▪ Multiple Sports Activities for Student Event
02 Statement of Work and
Contract06
Your Investment
▪ Budget for student Event Service03 Next Steps07

4. Table of Contents
< 4 >
Project Context
and Objectives
01

5. < 5 >
Project Context and Objectives for Student
Engagement Event Services
Project Context
We have identified that (client_name) is facing difficulty in organizing sports day event for the
overall holistic development of the students in the institution.
The institution is also facing difficulty in managing the event within the limited budget framework.
Project Objective
▪ We will organize multi-sport event activities that include team games, races, and other sports-related
activities for students.
▪ We will be providing special coordinators that will be responsible for managing the various aspects of
preparing an event. From tables, chairs to other sports equipment, our coordinators will make sure
that everything runs smoothly.
▪ We will be organizing a prize giving ceremony for winners at the end of day. We will be rewarding
cups, medals, and certificates to students.
▪ Text Here
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6. Table of Contents
< 6 >
02 Our Process
▪ Plan of Action
▪ Detail Plan of Student Event Services
▪ Multiple Sports Activities for Student Event

7. Plan of Action for Student Engagement Event Services
< 7 >
Choose the Date
and Time
▪ Set a date and time of the tournament.
▪ Send out invites to guest of honours
and parents.
▪ Text Here.
▪ Determine the
goals of the event.
▪ Assess number of
students involved
in the sports meet.
▪ Text Here.
Assess Needs
and Interests
Decide the Theme
and Location
▪ Consider a location to organize
the event.
▪ Determine seating
arrangements and other sports
equipment for the event.
▪ Text Here.
Develop a
Timeline
▪ Determine the multiple activities which
needs to be carry out during the event.
▪ Assign each task to the designated
coordinator.
▪ Create a guest list for the event.
▪ Text Here.
Run the
Event
▪ Execute the event.
▪ Arrange prize
distribution ceremony.
▪ Text Here.
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01 0302 04 05

8. < 8 >
Detail Plan for Student Engagement Event Services
The event will be organized in the school playground and the founder of the school will be the chief guest.1
The duration of the entire event will be 5 hours which includes a 1-hour interval
between two slots.2
Different sports activities will be organized for primary, secondary and higher-
grade students.3
Multiple sports equipment will be provided to make sure everything
runs smoothly.4
Sports facilitators will be available to guide the parents for car
parking, arranging refreshments, and conducting prize distribution.5
The winning teams will be awarded cups, medals, and prizes at
the end of the day.6
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audience's attention.7
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9. Multiple Sports Activities for Student Engagement Event Services
< 9 >
Bicycle Race
Relay race
Tug of war
Dodgeball Game
Balloon Stomp
3-legged Race
Sack Race
Mums and
Dads 3-legged Race
Bucket Game
Back Race
Lemon &
Spoon Race
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10. Table of Contents
< 10 >
03 Your Investment
▪ Budget for student Event Service

11. Budget for Student Engagement Event Services
< 11 >
Service Subtotal
Venue fee $3000
Event Coordinators ($100/person)
[100*20]
$2000
Catering ($30/per plate)
[100*30]
$3000
Sports Equipment $500
Medals and Prizes $200
Audio visual equipment $800
Subtotal $XXX
Discount $XX
Total $XXXX
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Total budget for the event - $20,000

12. Table of Contents
< 12 >
04 Company Overview
▪ Why Us
▪ About Us
▪ Our Services
▪ Our Team

13. Why Us for Student Engagement Event Services
< 13 >
Strengths that will add to your firm
We are experts in delivering
goal-based, successful
special events tailored with
clients’ prospective needs.
We create a unique and effective
partnership with our clients while
aiming for a profitable, larger and
successful event.
We have the skills,
background and knowledge to
successfully and profitably
manage the events.
Our trained and skilled event
planners have the expertise to
make the event more remarkable
at the best possible rates.
Our (Client_Name) requires student event services in organizing extra-curricular sports activities that allow
students an opportunity to develop physical skills and exhibit non – academic abilities.
We will offer extracurricular and co-curricular programs, events, and activities that will focus on
entertainment, active learning, and social engagement among students.
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14. < 14 >
About Us for Student Engagement Event Services
To be the leading event management company by meeting and exceeding
the expectations of our clients through innovative ideas and the delivery of
excellent service.
Our Vision
To deliver best event services according to clients’ desire and budget and
execute in the best possible manner.
Our Mission
Client Satisfaction
Valued Teamwork
Text Here
Core Values
Founded in 2005,
we are an event management company dedicated in
providing high profile special events to the local
community. We strive to provide quality event services
that fulfils the clients’ requirement.
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15. Our Services for Student Engagement Event
< 15 >
We intend to offer a variety of events which
are categorized as -
Academic Events
▪ Quiz Event
▪ Creative writing
event
▪ Exhibition
▪ Science fair event
▪ Knowledge base
event
▪ Art Event
▪ Student
conferences
▪ Text Here
Non - Academic Events
▪ Sports Event
▪ Annual Day
Celebration Event
▪ Music Event
▪ Fancy Dress
Competition
▪ Festival Celebration
▪ School Fest
▪ Talent Show
▪ Plantation Activities
▪ International Days
Celebration
▪ Text Here
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16. < 16 >
Our Team for Student Engagement Event Services (1/2)
Rebekah Marshall
Event director
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Daniella Gatewood
Senior Event Manager
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Nina Ewell
Event & Administrative
Assistant
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17. < 17 >
Our Team for Student Engagement Event Services (2/2)
Michael Morgan
Event Planner
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your audience's attention.
Sara Bennett
Event & Administrative Assistant
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18. Table of Contents
< 18 >
05 Our Past Experience
▪ Client Testimonials
▪ Case Study

19. < 19 >
Client Testimonials for Student Engagement Event Services (1/2)
Edward
Spencer
Company Name
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capture your audience's attention.
Gloria
Hooper
Company Name
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capture your audience's attention.

20. < 20 >
Client Testimonials for Student Engagement Event Services (2/2)
Ben
Watts
Company Name
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your audience's attention.
Dexter
Turner
Company Name
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your audience's attention.
Isabella
Owen
Company Name
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your audience's attention.

21. Case Study for Student Engagement Event Services
< 21 >
“(company_name) has
done a remarkable job
by hosting our events.
It was amazing to
work with such
dedicated
professionals who
does everything with
such short timeframe.
The event was a huge
success! Thank you
for all for your
support. – Joseph
Fletcher (ABC
Institution)
Proposed Solution
We designed the school auditorium
with the CPD Program that
includes different methodologies
towards learning Science skills.
We also arranged audio visual
equipments to make the event
more effective.
Project Problem
ABC institution conducted an
educational event on the
“Learning Sciences Skills” for
the students within the age
group: 12- 15 years.
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22. Table of Contents
< 22 >
06 Statement of Work
and Contract

23. < 23 >
Statement of Work and Contract for Student Engagement Event Services
Date: {date_submitted}
Between "us", {company_name}, and "you", {client_name}
You {client_name}, located at {client_address} are hiring {company_name} located at (address) to organize student events
for the estimated total cost of $XXXX.
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Contract
Services Rendered
▪ 3-week opportunity to review our work
and provide feedback
▪ Not liable to the company and third
party for damages
Cooperation
▪ We agree to put our best efforts. In
return, we expect your cooperation in
providing the required information
related to events.
Terms of payment
▪ Fifty percent of initial fees at the point of
contract signing and it will act as a deposit
▪ Remaining 50% must be submitted after
project completion
Plans Cancellation
▪ Right modify, reject, cancel or stop at
any point processes but are imbibed to
reimburse us all costs and expenses
Confidentiality
▪ All efforts to preserve the
confidentiality of information
Terms and Termination
▪ This agreement should commence
from (date) and shall continue till
termination by either party by not less
than 60 days notice given in writing.

24. Table of Contents
< 24 >
07 Next Steps

25. < 25 >
Next Steps for Student Engagement Event Services
It is requested to read the contract to get an understanding of the details involved in working with us. Everything should be
fair, transparent and easily understandable at the beginning to lay a solid foundation for better work relationships.
User Assigned (User
Title)
Signature,
Proposal Lead
Client Contact
(First)
Client Contact
(last)
Client Name
Signature,
Default Contact
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We firmly believe in clarifying things and sorting out the issues to find the most suitable way to work together.
Discuss the desired changes
Text Here
Once we get the notification of your proposal acceptance, we will send you the separate copy of the
signed contract for your record
Submit an initial payment of 50% of the total fee of project
Accept the proposal
Sign and finalize the proposal

26. < 26 >
Contact Us for Student Engagement Event Services
Address
(# Street number, city, state)
Contact Number
(0123456789)
Email Address
emailaddress123@gmail.com

27. Icons Slide for Student Engagement Event Proposal
< 27 >

28. Additional Slides
< 28 >

29. < 29 >
About Us for Student Engagement Event Proposal
01 Our Company
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02 Values Client
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03 Premium Services
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30. < 30 >
Vision and Mission for Student Engagement Event Proposal
Vision
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Mission
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Goal
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31. Timeline for Student Engagement Event Proposal
< 31 >
2016
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2017
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2018
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2019
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2020
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Start End

32. Roadmap For Process Flow for Student Engagement Event Proposal
< 32 >
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33. 30 60 90 Days Plan for Student Engagement Event Proposal
< 33 >
30Days
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60Days
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90Days
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