This document discusses sorting databases. It defines sorting as arranging data alphabetically or numerically. There are two types of sorting order: ascending and descending. Ascending order is from A-Z or 0-9, while descending is the opposite order from Z-A or 9-0. When sorting a database, there can be a primary sort on one field and a secondary sort on another field to further organize the data. The document provides an example of sorting by student number as the primary key, last name in descending order as the primary sort, and age in ascending order as the secondary sort.

1. Sorting Databases Module 7 Lesson 2

2. Sort To arrange data in alphabetical or numerical order. Ascending: Sorting data in alphabetical order from A-Z or numerical order from 0-9. Descending: Sorting data the opposite of ascending order. (Z-A & 9-0)

3. Sort Ascending by Rank Descending by Rank

4. Sort Ascending by Rank Descending by Rank

5. Sort Ascending by Rank Descending by Rank

6. Primary/Secondary Sorts Primary key: The field selected as the unique identifier for the database.(i.e. Student number) Primary sort: The first field that a database is sorted on. Secondary sort: The second field that a database is sorted on. Primary Key: Student No. Primary Sort: Last name (in Descending order) Secondary Sort: Age (in ascending order) 010 005 001 Student No. 10 16 Brown 8 14 Brown 6 12 Pate Grade Age Last Name

7. Sorting in Access You can use the icons on the tool bar to sort your data. ascending descending

8. Sorting in Access You can use the Advanced Sort. Record—Filter—Advanced Filter/Sort

9. Sorting in Access Choose your field and your sort order

10. Sorting in Access You can have a Primary Sort and Secondary Sorts

11. Sorting in Access Apply your Sort: Filter—Apply Filter/Sort

12. Sorting in Access View the results! Ascending by Name Descending by Age

13. Video Demonstration Click the button for a brief video. A new website will open, be sure to return to this presentation.