This document provides an overview of Google Drive and instructions for creating and sharing documents. It explains that Google Drive is a cloud storage service similar to Dropbox for storing files. It describes how to create Google documents like word documents, presentations, spreadsheets, and drawings. It also provides steps for sharing documents with other Google users by assigning editing permissions and sharing via a link. The document serves as a tutorial for using basic Google Drive functions.

1. PGDip ( HE) (T&L) 2014/2015
TEACHING & LEARNING
MODULE
Introduction to Google drive
Rita Ndagire Kizito
26 February 2014

2. Overview
1.
What is google drive?
2.
Creating google documents
3.
Sharing google drive documents

3. Getting started

4. Getting started

5. Getting started
• If you do not have a
Google/Gmail account:
• Register for an account
• Enter your google/gmail
username and password
when prompted

6. 1 What is google drive?
• Originally called google docs ( documents)
• Serves a cloud storage device similar to drop
box for storing any type of documents or file.
• A space for creating and sharing documents
Drop box (max storage =2GB)
Google drive ( max free storage = 5GB)

7. What is google drive?

8. What is google drive?

9. Uploading documents
Step 1: Click on the upload button
Step 2 : click on files…
On your computer select a word document your want
to upload…

10. • There are two options :
 Keep in exact format, doc., docx., ppt. etc
 Convert to google doc format
Step 3: Upload a PowerPoint presentation and a pdf
document ( keep them in their original formats)

11. 2 Creating google documents
Step 1: Click on the create button
Step 2 : Click on the type of document you want to
create…..
[ Let’s start with a word document]
Folder for organising files
Document similar to word
Presentation like PowerPoint
Spreadsheet like excel
* Form ( questionnaire, survey )
like he one you received from Prof. Winberg
Drawing ( simple diagrams)

12. 2 Creating google documents
Google drive saves your
documents automatically!

13. 3 Sharing google drive documents
• There are two forms of sharing google
documents:
 Sharing with another google docs user
( who has a gmail account and uses the
google docs interface)
 Sharing with a non google docs use in
the form of an email attachment.

14. Sharing with another google docs user
Step 1: Go back to the document you created or use
any other document on the drive
Step 2 : you can right click on the document itself and
then click share…..

15. Sharing with another google docs user
Step 2 ( cont.):or you can share with you collaborators
by clicking share in the top right hand corner of a new
document….

16. Sharing with another google docs user
Step 3: A box showing your current sharing settings
should appear… click change to collaborate… invite

17. Sharing with another google docs user
Step 4: There are three types of access , select the one
you want….

18. Sharing with another google docs user
Step 5: allocate the type of permission

19. Sharing with another google docs user
Step 6: allocate the type of permission
Can edit : full permission, can make changes – use
revision history to see what changes are made
Can comment : can read and make comments
Can view : can view only

20. Sharing with another google docs user
Enter the Gmail
addresses of your
group members

21. If you have any questions… contact
Chris Winberg : chris.winberg@gmail.com
Vivenne Bozalek : vbozalek@gmail.com
Karin Cattell : karincattell@gmail.com
Anotinette Smith- Tolken: nokwakha13@gmail.com
Salochana Hassan: drlorrainehassan@gmail.com
Rita Kizito : kizitorita@gmail.com