An introduction session to Google Docs and Drive on Google Apps for Education at Scotch College 2014.

1. Great
Another Technology Demonstration

2. Google Drive/Google Docs
● Our Google Apps for Education Accounts
● Where to click/what to click on
● Adding files/folders
● Sharing files/folders
● Students using docs - Collaboration
● Teachers using docs - Commenting

3. Your Google Apps for Ed Account
Is already set up and waiting
To log in go to www.google.com.au
firstname.lastname@scotch.vic.edu.au
password: Firstname12345
Capital letter on first name, ID number for
numbers

4. Google Sign in Page

5. Google Drive
A cloud storage app
Access it via the web
https://drive.google.com
● can also install on tablets, smartphones,
laptops (like dropbox)
● auto-synchronises
Tip: With Google Drive, the best browser to use is Chrome,
worst to use is IE - some features just won’t work

6. Google Drive Home Page

7. Drive: Creating Files, Creating
Folders
Files
● Start - Create
● Find - Search box and Details and
activity
● Rename
● Save - auto
● Delete - right click, tick, within file
Folders
● As above as well as
o Move file into the folder
o Colour code - for fast ID

8. Google Docs
An online word processor
https://docs.google.com/
Blue Tab at Top Left = Home Button

9. Google Docs Home Page

10. Google Docs - Some Handy Tools
Tools
● Research
Add-ons
● Easy Bib
Google Docs Templates
Gallery
https://drive.google.com/templates

11. Adding Word Docs/pdf files to
Google Drive
● is possible (drag/drop)
o can open/share Word/pdf docs
o cannot edit/comment on them

12. Sharing Files, Sharing Folders
Sharing with Other Google Docs Users
● Tick to share
● Right click to share
● Open doc and share
Set your permissions
Notify by email (or not)
Tip: shared files/folders can disappear - copy to your own
drive to be safe. When dragging and dropping, files land in
My Drive: main section

13. Sharing Files, Sharing Folders
Sharing with Someone who Doesn’t Use
Google Docs
● you need to convert the doc to make it
available for them
In Drive Home page:
1. Right click on file to access the Share
drop down options
2. Choose: Email as Attachment
3. Choose: Attach as Word doc or pdf

14. Collaborative Docs/Files
● Can see who’s viewing
● Personalised cursors when editing
o chat currently appears to be disabled
● Auto changes in real-time
● Revision history
o Got to >> All changes saved in Drive - changes
options
● Editing options

15. Collaborative Docs: To own or not?
Options:
1/ Create then share with student/s
● makes you the owner - in control
of permissions
2/ Students create file then share with
you (teacher)
● students must set permissions
to allow you to edit/comment

16. Commenting
Comment button top right hand corner
● a great way to offer feedback
Note:
● email notifications go out every time a
change/comment is made
For teachers - this is too many emails!
Set notifications:
● Under Comments >> Notifications
o choose - Replies to you or None

17. There, that wasn’t so bad ...
… was it?