1. HCPS

3. Meet the New Google Drive

4. Login to your Google Account
First Time Login
- Go to www.drive.google.com
- Username: hcps email address
- Password: email password
Your Google
Password Now
Syncs with
Password
Manager!

5. Google Drive

6. Living in the Cloud!

7. Benefits to Cloud Computing
- Peace of Mind: Your work is always backed up
- More mobility: Can access the information from
any device including mobile platforms
- Sharing: Great for collaboration
- Virus Free: No need to install extra software
- * Free - Costs Nothing!

8. Turn on the New Google Drive

9. View Options
Large Icon View List View

10. Google Drive - The Look & Feel
Folders

11. Let’s Create a Folder
New --> Folder--> Name Folder

12. Star and Color Your Folder
Right Click on Folder--> Change Color

13. Share Your Work With Your Buddies
Highlight the Folder → Click Share Icon

14. Share an Entire Folder
Whenever you drop a document in a folder that
is shared with multiple contacts, the entire
group will have access to any electronic files
housed within that shared folder.

15. Sharing Options
- Private – No One Has Access
- Anyone with the Link – Need to Email the URL
- Public – Searchable Online - Anyone can Access
- Share with individuals by typing their email
address into the box.
Careful!

16. Setting Up A Contact Group
Easy way to share with multiple recipients

17. 1.
2.
3.
Contacts.google.com
4. Open MS Outlook

18. Copy Contacts From Outlook
1. Click on New Email
2. Type the name of a contact group
3. Expand the group by clicking on the plus sign
4. Copy the email addresses
Highlight all names --> Right Click --> Copy

19. 5.
6.
Done!
Click here to download the step by step instructions

20. Directions: Email Groups
www.tinyurl.com/hcpsgooglegroups

21. Google Docs

22. Docs Know How
- Formatting
- Commenting
- Revision History
- Live Chat
- Storage

23. Now Create a Document
New --> Google Docs

24. The toolbar should look familiar. The
toolbar and it’s drop down options are
similar to those found in MS Word or any
other word processing software.
Formatting – Go ahead and play around a bit – (5 min Self –Discovery)

25. How does the
planner foster
student success?

26. Google - Set Timer For
Google.com

27. Tiered Comments
Click on the comment button to leave comments/running
dialogue concerning the entire document

28. Comment On a Particular Point
1. Highlight the sentence
2. Right Click
3. Select Comment
4. Type your comment
5. Submit

29. Mess Up? Don’t Panic.

30. Revision History
To access previous
versions of a
Document click on File →
See revision history

31. Live Chat
When multiple viewers have opened a
document you have the option to chat with
them. Clicking on their colored square in the
upper right hand corner will enable a chat
window.

32. Make A Copy
If you find a document that you would like to
“steal” you can click on File → Make a Copy.
This will copy the document to your Drive
account in order to make editing changes that
will not affect the original document.

34. Google Drive Storage
You can upload videos, music, Powerpoints, and
other multimedia files to Google Drive in order
to create backup copies. Everyone is granted
5TB of storage space (Anything you create in
Google docs does not count against your
storage quota) You can upload files simply by
clicking on the upload icon.

35. Directions for Uploading Your Planner
www.tinyurl.com/uploadplanner

36. www.henricogafe.org

37. t: @dasaunders199 | e: dasaunders@henrico.k12.va.us
View this slideshow online @
www.henricogafe.org