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September 2019 Microsoft 365 Need to Know Webinar
This document outlines a Microsoft 365 webinar held in September 2019, detailing updates on Microsoft Teams and SharePoint, as well as resources and best practices for users. The agenda includes a Q&A section and emphasizes collaboration, productivity, and integration within the Office 365 suite. Additionally, it provides links to resources for further learning and guest access capabilities in Microsoft Teams.
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September 2019 Microsoft 365 Need to Know Webinar
- 1. Need to KnowMicrosoft 365 Webinar September 2019 @directorcia http://about.me/ciaops
- 2. Web cast hasstarted Web cast is being recorded If you can’t hear anything check your speaker settings
- 3. For questions afterthe event: Email : director@ciaops.com Twitter : @directorcia
- 4. Webinar recordings at: www.ciaopsacademy.com Freeaccess for CIAOPS patrons
- 6. Please: - Turn offyour mobile - Turn off your email - Have somewhere to take notes
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- 8. Agenda - Microsoft 365Update - Microsoft Teams - Q & A
- 10. News • Swap SharePointsite • https://docs.microsoft.com/en-gb/powershell/module/sharepoint-online/invoke- spositeswap?view=sharepoint-ps • Templates for adding users • https://techcommunity.microsoft.com/t5/Microsoft-365-Blog/New-to-admin-center-Templates-for-adding- users-faster/ba-p/856424 • Automated incident response for Office 365 ATP P2 • https://www.microsoft.com/security/blog/2019/09/09/automated-incident-response-office-365-atp-now- generally-available/ • New webparts coming to SharePoint • https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/New-web-parts-coming-to-SharePoint- August-2019/ba-p/828376 • New version of Microsoft To-Do • https://www.microsoft.com/en-us/microsoft-365/blog/2019/09/09/announcing-new-version-microsoft-to- do/
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- 12. Overview • You getMicrosoft Teams if you have a full SharePoint License • Teams is available to all Office 365 Suites • Utilises existing services like Exchange, SharePoint, etc • Has a dedicated app available on all platforms • Is now enabled by default on all Office 365 tenants • Microsoft Teams administration is available in the Services area in the Office 365 Admin portal
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- 14. Old New Modern Data Comms ShadowIT Files IT Admin Ad Hoc Linear Parallel User Structured Control Data Access Office 365 Team Work
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- 16. Teams enable seamlessproductivity using the Office 365 suite that you know and trust Exchange SharePointStream OneNote Applications Teams Group chat Audio stream Video/Screen share Content Delivered People Location / Time Agenda Action items Planner Trello WhiteboardNotes DocumentsRecording
- 17. Chat, calls &meetings for today’s teams Integrated Office 365 apps Customizable and extensible Enterprise security, compliance & manageability
- 21. Unlock productivity with 150+integrations
- 22. Microsoft Graph MicrosoftAI Cortana The foundations Spaces Personal workspace Mobile workspace Shared Collaboration Spaces Small or large conference rooms Teams-enabled devices provide choice and versatility Personal devices Mobile phone Mobile phone station Headset Speaker puck Desk phone Shared devices Skype Room Systems Conference Room Phone Large-screen collaboration device
- 23. File storage isin SharePoint
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- 27. Customer Support • Enablecontinuous knowledge sharing between shifts • Provide visibility into customer escalations • Search for solutions across conversations • Speed up issue resolution with various subject matter experts Engineering • Enable continuous discussion across a distributed team • Discuss ideas and requirements, gather inputs in the open • Store standard documentation and files • Integrate with developer tools like Jira Finance • Prepare earnings release with cross- functional stakeholders • Streamline data consolidation and analysis • Store budgeting documentation and files • Share economic trends and news Human Resources • Drive alignment on job descriptions and streamline interview processes • Plan and prepare new employee onboarding • Engage distributed employees in training • Share department resources and documentation Marketing • Coordinate campaigns and event tasks • Share the latest content drafts for feedback • Get automated reports from analytics tools • Prepare marketing launch across multiple stakeholders Sales • Get quick answers from PMs and Sales Ops • Share key customer wins • Get lead notifications and deal mentions • Share latest company, product and competitor news Operations & Project Management • Streamline project communication and tools • Provide status updates, get feedback, coordinate tasks • Share files and collaborate on deliverables • Get new project members up to speed quickly
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- 29. Anyone with anAzure Active Directory (AAD) account can be added as a guest in Teams. • Can have any email account (Work accounts e.g. Office 365) • Accounts are added and securely managed within Azure AD through Azure AD B2B Collaboration • IT admins can quickly and easily view, add, or revoke a guest’s access to the host tenant • Are included as part of your Office 365 subscription at no additional cost • Are subject to Azure AD & Office 365 service limits Guests
- 30. Guest Access Capabilities CapabilitiesTeams User Guest User Create channels X X Participate in a private chat X X Participate in a channel conversation X X Post, delete, and edit messages X X Share a channel file X X Share a chat file X Add apps (tabs, bots, connectors) X Create tenant-wide and teams/channels guest access policies X Invite a user outside the Office 365 tenant's domain X Create team X Discover and join public teams X View org chart X Note: Office 365 admins control the features available to guests.
- 31. How to enableGuest Teams In the Office 365 Admin Center, Settings > Services & add-ins, choose Microsoft Teams. Select the user/license type you want to configure to Guest Make sure Turn Microsoft Teams on or off for all users of this type is set to On
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- 33. Take aways • MicrosoftTeams is a different way of collaborating • Microsoft Teams enables the user to create the spaces they need to do work with others • Naming conventions and setup of services can be confusing • Backup and recovery is something that needs to be carefully considered and managed • Microsoft Teams is being widely adopted and will continue to iterate rapidly
- 34. Resources • Introducing MicrosoftTeams- https://www.youtube.com/watch?v=nKU- FMzZFF0&t=68s • Teams Quickstart - https://support.office.com/en-us/article/Microsoft-Tea ms-Quick-Start-422bf3aa-9ae8-46f1-83a2-e65720e1a34d • Administrator settings for Microsoft Teams - https://support.office. com/en-us/article/Administrator-settings-for-Microsoft-Teams-3966a3f5-7e0f-4e a9-a402-41888f455ba2 • Get started with Microsoft Teams - https://www.microsoft.com/itshow case/Article/Content/872/Getting-started-with-Microsoft-Teams • Success with Teams - https://www.successwithteams.com/
- 35. CIAOPS Resources • Blog– http://blog.ciaops.com • Free SharePoint Training via email – http://bit.ly/cia-gs-spo • Free Office 365, Azure Administration newsletter – http://bit.ly/cia-o365-tech • Free Office 365, Azure video tutorials – http://www.youtube.com/directorciaops • Free documents, presentations, eBooks – http://slideshare.net/directorcia • Office 365, Azure, Cloud podcast – http://ciaops.podbean.com • Office 365, Azure online training courses – http://www.ciaopsacademy.com • Office 365 and Azure community – http://www.ciaopspatron.com Twitter @directorcia Facebook https://www.facebook.com/ciaops Email director@ciaops.com Skype for Business admin@ciaops365.com
- 36. Get access tothe latest information by becoming a Patron http://www.ciaopspatron.com
- 38. That’s all folks! Thanksfor attending