Slides from CIAOPS September 2022 webinar that provided Microsoft 365 news update, open Q & A as well as a focus session on a migration framework. Video recording is available at www.ciaopsacademy.com

1. Need to Know Microsoft 365
Webinar
September 2022
@directorcia
http://about.me/ciaops

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3. For questions after the event:
Email : director@ciaops.com
Twitter : @directorcia

5. Webinar recordings at:
www.ciaopsacademy.com
Free access for CIAOPS patrons

6. Please:
- Turn off your mobile
- Turn off your email
- Have somewhere to
take notes

7. http://www.ciaopslearn.com

8. Agenda
-Microsoft 365 Update
-Migration Framework
-Q & A

10. News
• Microsoft Ignite 2022
• https://ignite.microsoft.com
• Work safer and smarter with the Windows 11 2022 Update
• https://www.microsoft.com/en-us/microsoft-365/blog/2022/09/20/work-safer-and-smarter-with-the-windows-11-
2022-update/
• What is Smart App Control?
• https://support.microsoft.com/en-au/topic/what-is-smart-app-control-285ea03d-fa88-4d56-882e-6698afdb7003
• Faster. Smaller. Windows 11, version 22H2 update fundamentals
• https://techcommunity.microsoft.com/t5/windows-it-pro-blog/faster-smaller-windows-11-version-22h2-update-
fundamentals/ba-p/3631894
• Test your team’s security readiness with the Gone Phishing Tournament
• https://www.microsoft.com/security/blog/2022/09/15/test-your-teams-security-readiness-with-the-gone-phishing-
tournament/
• The art and science behind Microsoft threat hunting: Part 1
• https://www.microsoft.com/security/blog/2022/09/08/part-1-the-art-and-science-of-threat-hunting/

11. File Migration
Framework

12. The one constant in today’s collaboration
world is change
We therefore need to build systems that can
easily adapt to change

13. Communication Sites
Stand Alone Team Sites
Hub Sites
- Desktop files
- Home Drive
- Profile
- By function or
location
- E.g. Fin, HR, NSW
- Archive
- Extranet
- Company wide
- Intranet
- Navigation
- Company wide chat

14. 1. Structure
2. Permissions
3. Metadata
4. Automation
Process

16. Metadata
• Think of it like ‘tagging’
• You can have multiple metadata per item
• Can have a global hierarchy which is known as a taxonomy which can be implemented
using services like the Term Store
• Allows filtering and sorting of information in both a managed and ad-hoc way
• In the ‘old world’ the metadata was the folder in which the data lived and the path to that
folder. However, it could only live in a single location unless duplicated

21. Multiple Document Libraries
- Each library can have a different look and feel
- Each library can have different securities
- Each library can have different automations
- Each library can have different metadata
- Each library can be sync’ed independently
- The is effectively no limit on how many document libraries a single site can have
- Mobile friendly
- More libraries with less in them is best

22. AdvantagesofTeams
- Designed for when you want to combine file storage and conversations
- Collaboration is no longer just storage
- The central place for users to go to ‘get stuff done’
- Removes the need to constantly switch apps
- Working ‘out loud’ makes both conversations and content to be searchable
- Can link independent Document Libraries
- Can link independent content
- Mobile friendly

23. AdvantagesofDelve
- Think of it as your global search engine across Microsoft 365 content
- Customised and optimised for each individual user without any need of configuration
- Dynamic display of relevant data based on interactions with that data
- Also shows you what items your colleagues are working on
- Available as a mobile app
- Also allows you to ‘follow’ others
- Share and link directly from here
- You don’t need to necessarily know where the items is in the structure, you simply click
to open

24. F: drive to M365 – An example
Sales
Customers
2018
2019
Campaign

27. DEMO

28. Take aways
• Don’t just drag and drop from an existing structure,
transform it.
• Successful transformation starts will planning and a process
not action.
• Make the best use of the new tools and abilities available.
• Metadata is now more important than structure..
• Rule of three as a best practice.
• Your solution is never static.

29. Resources
• Creating and lunching a healthy SharePoint portal - https://learn.microso
ft.com/en-us/sharepoint/portal-health
• Best practices for collaborating with Microsoft 365 - https://support.micr
osoft.com/en-us/office/best-practices-for-collaborating-with-microsoft-365-5144136b-1ff8
-476f-bcba-00de0bdaa600?ui=en-us&rs=en-us&ad=us
• Overview: Site governance, permission, and sharing for site owners
- https://support.microsoft.com/en-us/office/overview-site-governance-permission-and-s
haring-for-site-owners-95e83c3d-e1b0-4aae-9d08-e94dcaa4942e?ui=en-us&rs=en-us&a
d=us
• Organize documents and sites in Microsoft 365 - https://support.microsof
t.com/en-us/office/organize-documents-and-sites-in-microsoft-365-1a36030f-3e54-4c43
-8401-b7bcd0d1c16b?ui=en-us&rs=en-us&ad=use

30. CIAOPS Resources
• Blog – http://blog.ciaops.com
• Free Office 365, Azure video tutorials – http://www.youtube.com/directorciaops
• Free documents, presentations, eBooks – http://slideshare.net/directorcia
• Office 365, Azure, Cloud podcast – http://ciaops.podbean.com
• Office 365, Azure online training courses – http://www.ciaopsacademy.com
• Office 365 and Azure community – http://www.ciaopspatron.com
• CIAOPS Github – https://github.com/directorcia
Twitter
@directorcia
Facebook
https://www.facebook.com/ciaops
Email
director@ciaops.com
Skype for Business
admin@ciaops365.com

31. Get access to the latest
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33. That’s all folks!
Thanks for attending