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Section 06 Procurement Process
The document outlines the procurement process, including pre-procurement steps, stakeholder management, and contract administration. It details various procurement documents such as RFIs, RFPs, and RFQs, along with strategies for engaging stakeholders and conducting negotiations. Additionally, it emphasizes understanding business fundamentals and effective procurement management practices.
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Section 06 Procurement Process
- 1. procurement process 01 pre procurement steps tobe taken before proceeding with procurement 02 know stakeholders understanding concept and importance of stakeholders 03 with stakeholders tools and concepts to work with and manage stakeholders 04 procurement process flow of procurement process with all different steps 05 contract administration adhering to and enforcing the terms of procurement contract 06 earned value measuring progress and critical indicators with EVM
- 2. preparing for procurement scope ofsupply 01 request for information 02
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- 4. procurement documents request for proposal concernswith price as well as qualitative information invitation for bid concerns with techno commercial details request for quotation mainly concerns with price
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- 6. understanding stakeholders production government management finance supplier stakeholders peoplewho are affected by or having the ability to affect the outcome
- 7. understanding stakeholders production government management finance supplier internalor external within functioning organization or external parties like supplier key stakeholder stakeholders with decision authority or influence to impact outcome
- 8. stakeholder register name identification of stakeholder contact informationto connect power decision authority within the concerned procurement designation within the organization location internal or external – onsite or offsite type negative – unaware – neutral – supportive – cheerleading
- 9. organisation type projectized project oriented organization matrix(strong-mixed-weak) department oriented organization with shifting power balance functional function oriented organization
- 10. organisation type projectized construction and engineering matrix(strong-mixed-weak) engineering and consulting services functional manufacturing and production
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- 12. classifying stakeholders Type / Stakeholder PM JrAr. COO CEO Negative Unaware Neutral Supportive Cheerleading
- 13. authority of stakeholders TIME COSTSCOPE DELIVERY Procurement Manager Project Manager Functional Manager Department Manager
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- 15. input requirement Type / StakeholderPM CFO Financial Technical Managerial Other
- 16. RACI - RAM matrices StakeholderResponsible Accountable Consult Inform Procurement Manager Project Manager
- 17. conducting procurement affix scope 01 identify scope draftdetailed statement of work and specifications float IFB notify suppliers about the opportunity RFP RFQ - IFB 02
- 18. conducting procurement updates 04 scope is updated basedon inputs and queries from suppliers bidder conference 03 suppliers voice concerns and queries at a common platform evaluation 05 submitted bids are evaluated based on specified parameters suppliers are shortlisted
- 19. conducting procurement negotiations 06 price and terms arenegotiated with shortlisted supplier award 07 contract is awarded to selected supplier ✓ actual work begins!
- 20. organisational process contract administration process ofenforcing and abiding by the terms of contract organization type projectized & functional matrix affect the ownership of the process decision authority depends on the hierarchy in the matrix arrangement
- 21. organisational process contract administration process ofenforcing and abiding by the terms of contract organization type projectized & functional matrix affect the ownership of the process decision authority depends on the hierarchy in the matrix arrangement
- 22. new courses business essentials all fundamentalsthat you need to know about business along with an interesting section on evolution of business. product costing and pricing calculating product cost with fundamental understanding of business and various pricing strategies! procurement management ultimate guide to managing procurement by understanding the fundamentals, selection criteria, risk management, contracts & more