The document discusses the role of the Medical Record Department (MRD) in hospital functioning. The MRD collects patient information from different departments to compile vital statistics about admissions, discharges, procedures, deaths, and more. This information is provided to hospital administration, government agencies, courts, and other organizations. In 2014, the MRD of a specific hospital collected data on over 62,000 patient visits, 9.3% requiring admission. Surgery and orthopedics saw the most procedures. The MRD also issues medical records to researchers and courts. In summary, the MRD plays a key role in patient care, administration, and legal/research functions through comprehensive collection and reporting of medical record data.

1. Role of Medical Record Department in Hospital Functioning.
Ramesh K.Kaul (Jr. MRO), All MRT- JPNATC - AIIMS
Dr. Sanjeev Bhoi (Faculty in-Charge MRD).
Abstract of Scientific Paper

2. Introduction:
MRD is a basic tool for any Hospital administration
to furnish information about any patient’s
admission, discharge, birth, death, medico-legal
certificate, clinical information, operation
performed, etc and release of hospital’s vital
statistical information, including parliament
question/query and RTI query reply.

3. Aim:
To provide information to Hospital
administration, Govt., Police, Public, Judiciary,
NGO, National/International Agencies about
Patient care and for smooth functioning and
future planning of Hospital Industry.

4. Methodology:
MRD collects all the information from different
wards, Casualty, CRC ,ICU, OTs, OPDs, and compiles
these case sheets, prepares vital statistical
information and then presents it, in desired format
to Hospital administration or agency. Besides,
MRD-TC have issued MR documents to judiciary
regularly.

5. Results:
The below mentioned data had been collected by
MRS staff during calendar year 2014 from JPNATC-
AIIMS New Delhi.

6. Results Contd...
The total number of patients attended at casualty were
62,343 having daily attendance of 171pts out of these
28285 pts were reported Medico legal cases (55%MLC
cases) 34058 non MLC cases (45% NMLC). 5822 (9.3%)
cases were needed admission during 2014. In which 5505
were reported major operations cases and 317 cases
were minor cases.

7. Results Contd...
Surgery specialty had reported highest operations
2178, Ortho 2075, Neurosurgery 1471 cases of
operation. 53380 days of care were rendered to
patients, 840 Deaths had been reported, out of
these 282 deaths were reported Brought Death at
casualty.
In concise, after thoroughly evaluating and using
statistical tools & techniques ,the hospital
performance indicators are shown as GDR 11%,
NDR 06%, BOR 83%, ALOS 10days and BTOR
30pt/bed.

8. Results Contd...
Besides, these hospital statistical indicators, 2005
court summons were attended by various Doctors
and MRS staff. 4075 Medical record files were issued to
various medical researchers for study and
reference.840 death cases were reported to NDMC
(B&D Registrar) on-line as well as off-line. 02 cases of
foreign nationals admitted, and were reported to
FRRO by MRS. Near about 10,000 Medical Record
paper documents of patients with attest have been
submitted to various Law Courts during 2014.
All above inputs and more, were provided to various
authorities and Hospital administration in the interest
of speedy and smooth functioning of patient care.

9. Conclusion:
MRD plays very important role in delivering patient
care treatment effectively, as we all know
“Patient forgets but record remembers”

10. THANK YOU
From
Medical record section-Team
JPNATC