Sap hr (hcm) end user

Jon Boyes
Employability and Graduate Development
PGDHRM
www.hrspot.co.in
Kolkata | Bhubaneswar | Hyderabad
Best HR Practice Award
Special Achievement Award
(Star Greenbelt of East Six
)Sigma
Best HR Professional Award
HR Champion Award
&AWARDS
ACCOLADES

:ISO 9001 2008 Certified Company

. . .www hrspot co in | ISO Certified | Winner of 8 Service Excellence Awards
SAP
Post Graduation Diploma in Human Resource Management
SAP HR (HCM) ERP End User 1

SAP
SAP
What is ERP

SAP
 ERP stands for Enterprise Resource
Planning
 ERP is gate way to integrate the
data and processes of an
organization into single system
with all modules that supports the
core business areas
 Enterprise Resource
Planning systems cover all basic
functions of an organization

SAP

SAP
Before
After

SAP
SAP
ERP Vendor

SAP
 ERP Vendors are classifies based
upon clients they service.
 We have three types of ERP
vendors they are Tier I, Tier II, Tier
III.
 Here we are going to list top ERP
Vendors in the following sectors.
 Manufacturing and Distribution
Industry. Transport,
Communication, Energy and
Sanitary service.

SAP
SAP Oracle
Micros
oft
Infor Epicor
Netsui
te
lawson Others
Market
Share
30% 21% 15% 2% 3% 2% 2% 25%
SAP Oracle
Micros
oft
Infor QAD SAGE lawson Others
Market
Share
31% 22% 22% 2% 2% 2% 2% 17%
Top ERP Vendors in Service Sector.
Top ERP vendors in Retail Sector.

SAP
Top ERP vendors in Manufacturing and Distribution Industry.
TOP ERP vendors in Transport, Communication, Energy and Sanitary service.
SAP Oracle
Micros
oft
Infor Epicor IFS lawson Others
Market
Share
28% 15% 12% 7% 5% 2% 2% 29%
SAP Oracle
Micros
oft
Infor Epicor IFS QAD Others
Market
Share
35% 23% 15% 4% 2% 1% 1% 19%

SAP
Popular ERP Software Package
 Baan by Baan corporation
 Peoplesoft from oracle corporation
 Oracle Application
 JD Edwards from oracle
 Navigen
 SAP from SAP AG (With total 60%
market share)

SAP
SAP
Advantages
&
Disadvantages

SAP
Advantages
 Reduced redundancy in entering data
 ERP system provides the real time
information all needs of the organization in
a single system
 It Allows everyone to access same source
and share same source of information
 It allow to access, update instantly and
saves lot of time.

SAP
 Integration among different functional areas
to ensure proper communication,
productivity and efficiency
 The Accounting for all of these tasks,
tracking the Revenue, Cost and Profit on a
granular level
 Allow standardisation of business processes
and enterprise’s information.

SAP
 It is a single source of systems that can be
use through out the organization.
 ERP software enables real time information
availability, reduction in inventory and cycle
times.

SAP
Disadvantages
 Takes a lot of effort and time and requires a
lot of training.
 Customization of the ERP software is
limited, you may not allowed to design
application as per business requirements.
 ERP systems can be very expensive to install.

SAP
 ERP Systems centralize the data in one place
and this can increase the risk of loss of
sensitive information in the event of a
security violation.
 The usage of ERP system can be difficult for
users, so appropriate training is to required
to use the ERP software.

SAP
SAP
What is ERP SAP

SAP
 Organizational management
 Personnel Administration
 Time Management
 Payroll
 Personnel Development
 Recruitment Management

SAP
SAP
Important Modules of SAP

SAP
SAP FICO stands for Financial Accounting and
controlling. It is one of the important module of
ERP because it store all the financial
transactions data of company. It is used for
extract the financial statements of balance
sheet and Profit & Loss accounts for external
reporting.
ERP SAP FICO

SAP
SAP MM stands for Material Management, it
supports the procurement process and
inventory functions of day to day operations.
SAP MM module carriers all the activities of
material planning and control, purchasing,
inventory management, goods receipt and
invoice verification.
ERP SAP MM

SAP
SAP SD stands for Sales and Distribution, it
handles all the process of order to delivery and
execute all the process of sales, shipping and
billing of goods and services.
ERP SAP SD

SAP
SAP HR is also known as HCM (Human Capital
Management), it handles all the activities of
employees from hiring to final termination in
organization.
ERP SAP HR

SAP
SAP ABAP stands for Advanced Business
Application Programming, it is a fourth
generation programming language that is used
to develop the SAP applications.
Other technical modules of SAP
XI – Exchange Infrastructure
Net Viewer
Basis
BIW – Business Information Warehousing
ERP SAP ABAP

SAP
SAP
SAP-HR & SAP-HCM

SAP
SAP HR (Human Resource
management) also known as “Human
Capital Management” (HCM) and it is
an important module in ERP SAP
systems that supports all the process
of human resource management in
the enterprise.

SAP
SAP HR records the data from the
hiring an employee to its final
termination in organization. It store
the employee data such as
designation, role, salary details,
working shifts, address and so on.

SAP
SAP HR is divided in to various sub
modules such as
 Organizational Management
 Personnel Administration
 Time Management
 Payroll
 Personnel Development
 Recruitment Management

SAP
Organization management is one of the
important sub module of SAP HR and enables
the organization to represent the organizational
plan, analysis current plan, create additional
plans and create better workflow management.
This process defines an organized way to make
different people work under a common platform
towards achieving a pre-defined goal.
Organization Management

SAP
PA is one of the sub module of SAP systems and
records essential employee information.
This process defines the process through which the
human resource of an organization is managed.
From the stage of recruiting through
compensation, benefits, new employee
orientation, performance-appraisal and more,
everything can be recorded and tracked through
this process.
Personal Administration

SAP
Time management is one of the important sub
module of HR and records the employee data
related to attendance, absence, time evaluation,
shifts and so on.
This process assists one in the processes of
planning, recording and valuation of employee’s
performance for a certain period of time. The
impact of employee’s presence and absence in
the organization is evaluated in this process.
Also attendance management, calculation of
wages, log-in and log-out report etc., are
included in this process.
Time Management

SAP
SAP payroll process the payment that work done
by a employees. It includes wages, benefits,
medical benefits, taxes and so on. Payroll is
integrated with other modules such personal
administration, time management, financial
accounting and so on.
This process as the term defines is all about the
pay-scale and compensations given away to
employees. From salary to overtime pay,
comp-off pay and compensation program,
everything is calculated in this process
Payroll Administration

SAP
Personnel development is one of the important
sub module of HR where the organization
maximize the employees performance. The main
objectives of personal development is to qualify
the employees so that they meet the
requirements, increase the employees
motivation and productivity and reduce the
employee turnover.
Personal Development

SAP
Employee Self-Service helps employees to
individually track various data of their tenure in
an organization. On the other hand
Management Self-Service is a vital process for
the managers to create and maintain the data
of employees.
ESS & MSS

SAP
SAP
Hardware Requirement

SAP
Hardware Requirements
Processor: Minimum 400 MHz
processor, recommended: Pentium
IV 1.6 GHz
RAM: 512MB RAM minimum
(Recommended 2 GB)
Sound: 16-bit sound card, with
speakers or a headset (optional)
Screen Resolution: 1024 by 768
(minimum)

SAP
SAP
The Software

SAP
Software Requirements
Operating System: Microsoft
Windows XP, Windows Vista and
Windows7. Courses are not
compatible with Mac computers or
handheld devices.
Browser: Mozilla Firefox version 3.6
with JavaScript

SAP
SAP
Log On & Log Off

SAP
 Software To log into SAP, do the
following:
1. Click the Windows Start button and
select Programs.
2. Under Programs, select SAP Front
End, and then select SAP logon.
The SAP Logon 620 box appears.

SAP
You can
change your
password
once a day
2 Character
Language
Field : By
default the
system
takes EN if
left blank.
(EN –
English)
Note :
Client
Number is a
logical unit
of an SAP
system
Password
field is case-
sensitive

SAP
To log off from SAP, do the following:
1. Be sure to save any information you want to keep by clicking the Save icon on the
top toolbar.
2. From the System menu, click Log off, or
3. Click the close icon (the X) in the upper right corner of the window.
Important!
SAP logs you off after XXX number of minutes of inactivity. When it logs you off,
you lose any data you have not saved.

SAP
SAP
SAP Screen Elements

SAP
 The SAP screen has many other toolbars including the Title bar, Menu bar, Application
toolbar, and the Status bar.
The Title Bar
The name of the application appears in the Title bar, such as Logistics.
The Menu Bar
The Menu bar is directly below the title bar. The menu bar contains sub menus to
applications and functions in SAP. To select an item on the Menu bar, click with the left
mouse button. The menu will open. Menu options displayed in gray cannot be opened
because they are not active or you do not have access rights.
You can also use the keyboard to open a menu. Press the Alt key and then the letter that is
underlined in the menu item. For example, to open the Help menu, press Alt + H.

SAP Theory
SAP
Standard Toolbar

SAP
The Application Toolbar
The buttons on the Application toolbar vary from application to application. Each
button represents a program function such as saving data or cancelling a
transaction.
The Status Bar
The Status bar displays information the system outputs. System messages appear
in the Status bar. The Status bar is located at the bottom of the SAP window. It
also displays the system name (with the session number in parenthesis), the
client number, node name, the replace or insert indicator, and the local or system
time indicator.
Work Area
The work area is located between the Standard toolbar and the Status bar. The
work area contains the fields and associated field names. Some fields are
grouped into field groups and labelled to help you find your way around the
screen.

SAP
Entry Fields
Entry fields are fields where you can enter data. A field is active when you
place your cursor in it and it is yellow. Only one field can be active at a time.
To move from field to field on the screen, press the Tab key. To return to the
previous field, press Shift + Tab keys together.
Required Fields
A field containing a check mark means that the field is a required field. You
must enter data in the field to continue to the next field or screen. If you do
not complete the field, SAP displays an error message on the status line at the
bottom of the screen. In the illustration shown below, the check mark
indicates the Name field is required. E

SAP Theory
SAP
SAP Menu

SAP
To use a transaction code
In the Command box at the
upper left side of the screen,
type the code.

SAP Theory
SAP
Multiple Session

SAP
At times, you may need to perform multiple tasks simultaneously.
For example, while creating a sales order you may wish to display some
information on the customer master file. In SAP, you can do this by
opening a new session.
You can have up to six SAP sessions open simultaneously.
New sessions may be created at any time and from any screen in the
system. When you create a new session, you do not lose any data in
sessions that are already open.

SAP
To create a new session, do the following:
1. From the System menu, select Create session or click the Session icon
on the Standard toolbar. The system opens a new window with the
new session running in it. The new session becomes the active session
and remains active until you move to a different session.
2. To toggle between sessions, press the ALT + Tab keys together.
3. To end a session, toggle to the session you want to close and from the
System menu, select End session or just click the Close icon (the
button with the X in it).
.

SAP Theory
SAP
Types of User

SAP
To create a new session, do the following:
1. From the System menu, select Create session or click the Session icon on
the Standard toolbar. The system opens a new window with the new
session running in it. The new session becomes the active session and
remains active until you move to a different session.
2. To toggle between sessions, press the ALT + Tab keys together.
3. To end a session, toggle to the session you want to close and from the
System menu, select End session or just click the Close icon (the button
with the X in it).

SAP
End user will work only Entry level
work,
SAP End user only use the SAP system
just to fetch some info, or to enter
some data. So a end user is just using
the final product which is prepared
by the consultant
Responsible for posting of day to day
activities like posting of invoices,
creation of master records
(Example .Employee master) and
generating of Reports in companies
SAP consultant role is to build the
system, changes & modification/
updatation in currently installed SAP
system for the end users.
People who ever participated in
implementation of SAP-ERP in the
company are called SAP consultants.
People who resolve issues after
implementation of SAP-ERP.

SAP Theory
SAP
Enterprise Structure

SAP Theory
SAP
Define Personal Area

SAP Theory
SAP
Assign Personal Area To The
Company Code

SAP Theory
SAP
Personal Sub Area

SAP Theory
SAP
Personal Structure

SAP Theory
SAP
Define Employee Group

SAP Theory
SAP
Define Employee Sub Group

SAP Theory
SAP
HCM Recruitment

SAP Theory
SAP
Create Position

SAP Theory
SAP
Important T-Codes

SAP
Master Data
 PA10 - Personal File
 PA20 – Display HR Master Data
 PA30 - Maintain HR Master Data
 PA40 – Personal Action
 PA41 – Change Hiring Data
 PRMD - Maintain HR Master Data
 PRMF - Travel Expenses : Feature TRVFD
 PRMM - Personnel Events

SAP
Organizational Management
 PPOM - Change org Unit
 PO03 - Maintain Jobs
 P013 - Maintain Position
 PO10 - Maintain Organizational Unit
 PP07 - Tasks/Descriptions
 PP01 - Change Cost Centre Assignment
 PP02 - Display Cost Centre Assignment
 PP03 - Change Reporting Structure
 PP04 - Display Reporting Structure
 PPOC - Create Organizational Unit
 PPOM - Maintain Organizational Plan
 PPOS - Display Organizational Plan

SAP
Recruitment
 PB10 - Initial Entry of applicant master data
 PB20 - Display applicant master data
 PB30 - Maintain applicant master data
 PB40 - Applicant events
 PB50 - Display applicant actions
 PB60 - Maintain Applicant Actions
 PBA0 - Evaluate Advertisements
 PBA2 - List of applications
 PBA3 - Applicant vacancy assignment list
 PBA4 - Receipt of application

SAP
Recruitment
 PPOM - Change org Unit
 PO03 - Maintain Jobs
 P013 - Maintain Position
 PO10 - Maintain Organizational Unit
 PP07 - Tasks/Descriptions
 PP01 - Change Cost Centre Assignment
 PP02 - Display Cost Centre Assignment
 PP03 - Change Reporting Structure
 PP04 - Display Reporting Structure
 PPOC - Create Organizational Unit
 PPOM - Maintain Organizational Plan
 PPOS - Display Organizational Plan

SAP
Time Management
 PA51 - Display Time Data
 PA53 - Display Time Data
 PA61 - Maintain Time Data
 PA62 - List Entry of Additional Data
 PA63 - Maintain Time Data
 PA64 - Calendar Entry
 PA71 - Fast Entry of Time Data
 PT01 - Create Work Schedule
 PT02 - Change Work Schedule
 PT03 - Display Work Schedule

SAP
Payroll
 PA03 - Payroll Control Record
 PU01 - Delete Current Payroll Result
 PU03 - Change Payroll Status
 PC_PAYRESULT - Display Payroll Results
 PC00 - Run Payroll
 PE02 - Calculation Rules
 PE03 – Features
 PRCA - Payroll Calendar
 PRCT - Current Settings
 PPOME - Change Org Unit

SAP

SAP
SAP
Standard Toolbar

SAP
The buttons on the Application toolbar vary from application to application. Each button represents a
program function such as saving data or cancelling a transaction.
The Status Bar
The Status bar displays information the system outputs. System messages appear in the Status bar.
The Status bar is located at the bottom of the SAP window. It also displays the system name (with the
session number in parenthesis), the client number, node name, the replace or insert indicator, and the
local or system time indicator.
Work Area
The work area is located between the Standard toolbar and the Status bar. The work area contains the
fields and associated field names. Some fields are grouped into field groups and labelled to help you
find your way around the screen.

SAP
Entry Fields
Entry fields are fields where you can enter data. A field is active when you place your cursor in it
and it is yellow. Only one field can be active at a time.
To move from field to field on the screen, press the Tab key. To return to the previous field, press
Shift + Tab keys together.
Required Fields
A field containing a check mark means that the field is a required field. You must enter data in the
field to continue to the next field or screen. If you do not complete the field, SAP displays an error
message on the status line at the bottom of the screen. In the illustration shown below, the check
mark indicates the Name field is required. E

SAP
SAP
SAP Menu

SAP
To use a transaction code.
In the Command box at the
upper left side of the screen,
type the code.

SAP
SAP
Multiple Session

SAP
At times, you may need to perform multiple tasks simultaneously.
For example, while creating a sales order you may wish to display some
information on the customer master file. In SAP, you can do this by opening
a new session.
You can have up to six SAP sessions open simultaneously.
New sessions may be created at any time and from any screen in the
system. When you create a new session, you do not lose any data in
sessions that are already open.

SAP
SAP
Types of User

SAP
End user will work only Entry level work,
SAP End user only use the SAP system just
to fetch some info, or to enter some data.
So a end user is just using the final
product which is prepared by the
consultant
Responsible for posting of day to day
activities like posting of invoices, creation
of master records (Example .Employee
master) and generating of Reports in
companies
SAP consultant role is to build the system,
changes & modification/ updatation in
currently installed SAP system for the end
users.
People who ever participated in
implementation of SAP-ERP in the
company are called SAP consultants.
People who resolve issues after
implementation of SAP-ERP.

SAP
SAP
Enterprise Structure

SAP
SAP
Define Personal Area

SAP
SAP
Assign Personal Area
To The Company Code

SAP
SAP
Personal Sub Area

SAP
SAP
Personal Structure

SAP
SAP
Define Employee Group

SAP
SAP
Define Employee Sub Group

SAP
SAP
HCM Recruitment

SAP
SAP
Create Position

SAP
SAP
Important T-Codes

SAP

SAP
SAP
Software Demonstration

SAP
SAP
Software Practice

Sap hr (hcm) end user

More Related Content

What's hot

Similar to Sap hr (hcm) end user

More from HR Spot

Sap hr (hcm) end user