The document outlines the HSE (Health, Safety, and Environment) work cycles implemented at construction sites in Japan and adopted by many other construction sites. It describes the daily, weekly, and monthly HSE work cycles which include activities like morning safety meetings, site inspections, safety process discussions, and safety education. The goal is to actively promote safety improvement, prevent industrial accidents, and ensure a total HSE solution through regular inspections, voluntary checks, meetings and education on safety practices and accident case studies. Following these HSE work cycles aims to create a safe and efficient work environment.

1. Welcome
to
Presentation on
“HSE WORK CYCLES FOR TOTAL HSE
SOLUTION IN TPS CONSTRUCTION
SITES”
By
I.Ramachandran,
Chief Engineer, Safety Division,
Chennai – Global Services,
Formerly Known as
V.Shanmugavel & Associates
Chennai.

2. To prevent industrial accidents – Accident analysis
and safety work cycles are useful for eliminating
causes.
HSE Work cycle at Construction sites
aimed at Promoting improvement in HSE.
Preventing industrial accident.

3. Accident analysis and causes to be
eliminated.
BASIC
CAUSES
INDIRECT
CAUSES(SYMPTOMS)
DIRECT
CAUSES
Management Safety policy & Decisions Personnel Factors
Environmental Factors
Unsafe Act Unsafe Condition
Unplanned Release of Energy and/or
Hazardous Material
ACCIDENT
Personnel injury
Property Damage

4. The Safety work cycle – designed by
Japan construction safety & Health
Association
Actively adopted by many construction sites – in
Japan.
Daily
HSE Work cycle Frequency Weekly
Monthly

5. The Safety work cycle
designed by
Japan construction Safety &
Health Association.

6. Morning Safety
Meeting
(all workers)
Site inspection by
Site manager
(Safety patrols)
Coordination of
Safe work
process
Safety meeting
(Risk identification
Activities)
Advance
Inspection of work
procedure
Checking work
Sites at the end
Of work
Cleaning up
Each work
area
Daily
HSE
Work
Cycle
Guidance
And
Supervision
During work
DAILY HSE WORK CYCLE

7. Daily HSE Work Cycle
Morning Safety Inspection site Guidance Safety After End
Safety meeting Prior to Manager & process work of
Meeting (Risk Start of work patrol Super discussion site work
Identification vision clean up check
Activities) during work

8. Morning
Safety
Meeting
Mental Preparation for the work ahead – General
awareness of rules & Safety.
10 min – open area site.
Supervisor – notices & instruction reg – work
of the day Result of previous day’s inspection
actions to be taken , maintenance of an site
discipline – accident prevention, upcoming
events – discussed New group / members
introduced.
Physical preparation for rapid adoption to work.
Physical exercises
Running
Jumping
Stretching
Hand massage
Pair rotation
Lateral Jump rotation
Deep breathing

9. Safety
Meeting
(Risk
Identification
Activities)
5 – 10 Min before start of work at side.
Supervisor / Foreman / Group leader
Oral work instructions – Previous days
inspection – Principal contractor / client to
workers by use 5W & 1H .
1) When 2) What 3) Where 4) Who 5) Why
1) How.
Feed back from workers.
Ensures full understanding of the work.
Safe.
Sure.
Efficient Work Performance leading to high Safety
Awareness.

10. Inspection
Prior to
Start of
Work
At the time machinery brought by
subcontractors by principle contractor.
Machineries, tools and plants are inspected &
approved by BHEL Engineers.
Scope.
Materials.
Facilities.
Legal.
Voluntary.
Random inspections due,FC,Ins etc .
Safety Prior to start of work .

11. Site Manager Patrol
Once in a day.
Cover entire area State of facilities.
Machinery.
Placement.
Supervision.
Environment.
Accident Prevention measures.
State of Progress of all work.
Confirms the level of notification.
Coordination between different Agencies.
Eliminates unsafe condition & practices.

12. Guidance and supervision
During work
Achieves safe
High Quality
Rapid & Economic
Completion of
The project
By Engineers, Foreman by Knowledge &
experience Construction guide Line,
Procedure Instruction site safety examples
of accidents.
Covers
Materials Personnel Management
aspects
Insufficient safety Unsafe acts Insufficient notification
Abnormality in machine new personnel Coordination
poor tools quality Contravention of Ins
Environment quality Use of non qualified
labour

13. Safety Process Discussion
Every day attended by
Site manager
Safety officer
Sub Contractors
Foreman etc.
Discussion topics – Following day’s work
Conformation of work method procedure
Sharing of machinery.
Placement of qualified workers.
Awareness of Danger areas.
Ventilation methods.
Signs & Signaling.
Use of PPE.
Safety
Quality
Efficiency
Of the
project

14. After work site clean up
Carried out by workers for 5 – 10 Min before Finishing
each day’s work covering worksite,common areas.
Helps preparation
For the following
Day’s
Work –
Maintenance
Of pleasant
Work site
Prevention of
Accidents & Improvement
Of working efficiency
Tidying of materials & tools used, unnecessary
materials.
Cleaning storage, common areas.
Storage location, storage, Conveyance
methods,division of responsibilities and
cooperation of contractors planned in advanced
by principal contractors.

15. End of work check
Upon completion of work- Confirmation of close of work –
for entire site, vicinity
Ensure – Safety and prevent FIRES THEFTS HARMS
TO Third parties.
Sub contracts Confirm All FLAMES Extinguished.
KEYS removed from
Heavy m/c.
POWER locked.
COMPUTERS-OFF.
Notify principal contractor in the event of over time.
Clear up of office work.
Hand over “End of work Report’ to principal contractor
Turn on lights,Lock door & office.
Principal contractor receives,confirms and reports to site
manager.

16. Promotion of
5-day
work week
Weekly HSE
Work Cycle
Weekly Overall
Clean-up
Weekly Inspection by
Principal Contractor
And Sub-contractor
Weekly Safety
Process Discussion
WEEKLY HSE WORK CYCLE

17. Weekly HSE Work cycles
Weekly discussion safety procedures
between
Principal contractor and contractor side
BHEL Side.
Site manager. Site controller.
Relevant staff. HSE Engineer.
HSE Consultant staff. Foreman / supervisor.
HSE Consultant Engineer.

18. Process – previous week & Assessment.
Coordination between different tasks according to the
stage.
Ensure knowledge of danger zones.
Alteration in placement of passage ways & temporary
Structure & Scheduling.
Agenda – for process plan for the week is explained
to contractors & subcontractors

19. Weekly Inspection
Conducted on week ends by BHEL Consultant Engineer
and Contractor’s Foreman.
Entire work site & machineries .
Work environment.
Tools & Plants.
Construction machinery.
Confirms that inspection are carried out by HSE
Engineer of contractor.
Thorough check ensures nothing has been overlooked
in the daily inspection.
No faults.
No accidents.

20. Weekly overall Clean up
carried out once in a week on a specified day and time covering
the entire site.
For all the workers of contractors & sub contractors.
Under the leadership of BHEL HSE Consultant Engineer & HSE
Engineers/HSE In charge of contractors.
Removal of unnecessary materials, by products, Tidying of
unused materials and clearing up major passage ways.
All understand & agree for effectiveness.
cooperation by all
Cleaning implements such as brooms. Dust bins. Watering cans.
Bags. Dust collectors.Rubbish containers.

21. Definition of accumulation sites responsibility for
tidying and clearing the areas - and removal methods
–no area is omitted.
Use of bell or broadcast to make the start and end of
cleaning up, playing music is effective.
Tidying, cleaning and securing passage ways is to be
a part of daily work and weekly clean up.
Award scheme / standards to evaluate.
Helps to check.
• Pleasant working environment.
•Maintain discipline on site.
•Improve management of machinery & materials.
•Reduced behavior based accidents.
•Improve efficiency.
•Prepare for the following week’s works.

22. Safety and Health
Council(Accident
Prevention Council)
Monthly Safety
Work Cycle
Regular Inspection,
Voluntary Checks
(Principal Contractor
And Sub-Contractors)
Safety and Health
General Meeting
Safety and Health
Education(Use
Case studies of Industrial
accidents)
MONTHLY SAFETY WORK CYCLE

23. Monthly HSE Work cycles
Safety council meeting Once in a month.
To prevent industrial accidents
Ensure smooth execution of
the project.
Focus Explanation of weekly & monthly process
based on work plan.
Safety precaution process notification coordination
between different tasks.
Instruction from Client & Govt.

24. Major Items
Investigation of accidents & counter measures.
Implementation stages of decision at the previous
meeting.
Compliance report.
Date for next meeting & call for proposal.
Periodical (Monthly) Voluntary Inspection (Checks)
Once in a month.
Tools & plants – Approved by BHEL
RC,FC.Ins.
* Pile Driver & extractors.
* Vehicles used at elevated pits.
* Concrete mixer trucks.
* Fork lifts.
* shovel loaders.
* Earthing covers for electrical machines & equipments.
* cranes. Derricks, construction lifts.

25. Inspection by using check list
Carry out repair works based on result of inspection.
Prevention of Accidents.
Improve management of machinery, facilities, equipment
& material.
HSE Education
Once in a month Case studies of industrial accidents.
GD by brain Storming Accident, near misses.
Facts finding . Risk identification,Determining basic direct.
Indirect cause counter measure.
Workers learn the principles accident prevention.
Preventing the recurrence of accidents.

26. HSE General meeting
Monthly once thirty minutes meeting.
Agenda
* Assessment of HSE performance for preceding
month.
* Explanation of processes for the coming month.
* Presentation of HSE awards including individual
awards , awards for subcontractors and
commemorative gifts.
useful to heighten awareness of HSE issues at site.

27. If you want to get Success,
You take a point,
Think the point,
Breathe the point,
Live with the point, without any diversion and You
can achieve Success in the point.
Let the POINT be HSE.
You can be a winner if you do things differently,
as winners don’t do different things,
But winners do things differently.

28. By
I.Ramachandran,
Chief Engineer, Safety Division,
Chennai – Global Services,
Formerly Known as
V.Shanmugavel & Associates
Chennai