SAALED Workshop 
October 2014
REPORT WRITING 
for Teachers
I’m Tiffany Markman 
Copywriter 
Columnist & Author 
Writing Teacher
@tiffanymarkman 
#reportwriting
1. Tone 
2. Content choices 
3. Structure 
4. Freshness
1. 
TONE
What’s the right tone?
Let’s look at register.
Bad words Good words 
Lucidity Clarity 
Peruse Read 
Ascertain Determine 
Transpire Happen 
Obtain Get
Thomas is a livewire with tons of 
energy and no fear. Sometimes he 
turns into a wild animal, bouncing 
off our class’s walls. Maybe too 
much sugary food is being packed 
into his lunch? He has a great vibe 
with his classmates and is Mr 
Popular! Especially with the little 
girls, whose hair he regularly pulls 
in teasing fun. Thomas is able to 
sort out issues in his ‘gang’, though 
he does have trouble sharing the 
leadership role while playing. He is 
starting to pick up sad faces around 
him and will grind his play to a halt 
to help an unhappy friend.
A quick word on jargon
80% 
20%
Here are some examples of useful jargon: 
Ball skills 
Perceptual and cognitive development 
Pre-writing skills 
Gross Motor skills 
Fine Motor skills 
Self-correcting games 
Numeracy concepts 
Postural control 
Auditory memory 
Physical agility 
Mathematical problem-solving 
Hand-eye coordination 
Pencil control
Be ruthless about 
wordiness.
2. 
CONTENT CHOICES
Evaluate as often as 
possible.
Natalie has made 
pleasing progress in all 
areas of her growth and 
development.
Natalie has made 
pleasing progress in all 
areas of her growth and 
development.
Natalie has learned to manage 
challenging social interactions with 
assistance and has increased her 
circle of friends. She has also built 
up better immunity and so her 
general health has improved.
I am glad that Kavin has started 
Occupational Therapy. He loves 
visiting the OT room for our Gross 
Motor sessions, where he makes 
the most of the activities and 
challenges.
I am glad that Kavin has started 
Occupational Therapy. We can see 
a noticeable improvement in his 
climbing, focus and auditory 
memory in the OT Room.
Connect 2 ideas.
Alexiya is keen to learn (topic) and 
produces her own research on 
subjects that interest her (detail); in 
sharing these with the class she 
motivates her peers to learn more 
about the world around them 
(outcome).
Jonty is extremely helpful 
(topic): he can always be 
counted on to take the dishes 
and containers back to the 
kitchen (detail).
Daniel needs to be encouraged to 
solve problems independently (first 
idea) rather than becoming anxious 
if confronted with a difficulty (second 
idea). I suggest/I plan to...
Paige enjoys the self-correcting 
games, pushing herself to complete 
all levels (first idea) by... She also 
sets up cooperative games and 
invites friends to play (second idea), 
which demonstrates…
Quiz yourself on 2 
fronts.
1. 
Am I being too general?
2. 
So what?
LET’S 
try this together.
‘Thake has new-found 
confidence and 
dexterity with regard 
to Fine Motor skills.’
1. 
Am I being too general?
Yes. 
Give specific 
examples, like: 
‘His pencil grip is 
now correct and he 
can write his name 
correctly.’
2. 
So what?
‘This means that 
Thake… [is 
beginning to prepare 
himself for Grade 1.]’
LET’S 
do another one.
‘Loago is showing 
remarkable progress 
in her Fine Motor 
skills.’
1. 
Am I being too general?
Yes. 
Give specific 
examples, like: 
‘She can tie her own 
shoelaces, which is 
an incredible 
achievement for a 
four-year-old!’
2. 
So what?
‘Wow! Well done 
Loago.’
3. 
STRUCTURE
General rules for 
structure
Write sub-heads first.
Grade 0 
WORK HABITS 
PERCEPTION 
LANGUAGE 
NUMERACY 
GROSS MOTOR 
FINE MOTOR 
CREATIVE 
SOCIAL / EMOTIONAL
Keep sentences short.
4. 
FRESHNESS
Avoid tried and tested 
phrases.
BORING PHRASES: 
Enjoy 
With ease 
Different 
Always 
Productive 
Interest
Be creative.
NICE PHRASES: 
Rich 
Valuable 
Beneficial 
Successful 
Busy 
Stimulating 
Fulfilling 
Well-balanced
Create mental pictures.
Be specific.
Use ‘batching’.
The end 
Thank you
ANY QUESTIONS? 
www.tiffanymarkman.co.za

Report Writing Skills for Teachers