This document contains information about a presentation on report writing given by group members including Mureed Hussain, Jamshed Saleem, Muhammad Gulsher, Muhammad Amjad, and Asad Abbas to Sir Zeeshan Muhammad. It defines a report as a factual document written to relay information about an event to someone not present. It discusses the need for reports, their structure including a title page, contents, summary, introduction, body, analysis, conclusion, and recommendations. The document also covers planning a report, features of reports, importance of reports, and concludes that reports provide valuable written information for future reference and decision making.

2. Group members :
Name Roll Number
Mureed Hussain 2k16-ME-30
Jamshed Saleem 2k16-ME-
1453
Muhammad Gulsher 2k16-ME-
27
Muhammad Amjad 2k16-ME-
41
Asad Abbas 2k16-ME-1433

3. Presentation topic:
REPORT WRITING
Presented to:
SIR ZEESHAN MUHAMMAD
GROUP # 9

4. Introduction of report writing
 It is a study of facts & information
 It is formed in a structured format
 Based on observation and analysis

5. What is the need of Report?
 As analyzing, 70 to 80% of our time is
spent in reading, writing or preparing
report.
 Essentially, a report is a short, sharp,
concise documents which is written for a
particular purpose and audience.
 It generally sets out and analysis a
situation or problems, often making
recommendation for future action.

6. Definition of Report
 Report is a word which is taken from
“reportare” which means to come back.
 Thus a report is a description of an event
carried back to someone who was not
present at the scene.
 A report is any informational work (usually of
writing, speech) made with specific intention
of relying information or recounting certain
events in a widely presentable form.
 Report is always written in a sequential manner
in order of occurrence

7. Types of report

8. Planning of a Report
 As in all writing assignments, it's crucial
to analyse the task carefully.
 Who is the report for?
 Why do they want it?
 What do they need to know?

9. Planning
 Think about structure and format
 Check your guidelines!
 Have you been given a suggested
structure or format?
 Think how to present your information
most clearly.
 Think about what you already know
 How will you find the information you
need?

10. Structure of a Report
 Title page
 Table of contents
 Summary
 Introduction
 Body of report
 Analysis of result
 Conclusion
 Recommendations
 Reference list
 Appendices

11. Features of Report
 It supports facts & is factual
 It has an impersonal style
 It has a reference to relevant details
 as a clear thoughts
 It is complete & self-explanatory
 It is accurate in all aspects
 It has all essential technical details
 It is arranged in a logical manner

12. Boring Errors
Language Lengthy

13. Importance
 It communicates the history and details of a
project or event to those who were not there
to experience it for themselves.
 It is therefore a highly useful record of the
past and a summary of decisions made and
acted upon and the result of these
decisions.
 The ability to write reports clearly, quickly
and accurately is one of the key
requirements of managers at every level.
 The reports allow them to convey vital
information to subordinates and superiors.

14. Conclusion
 Reports in written form are useful for future
reference.
 Reports provide correct information as
well as statistical data to management and
helps in decision making .
 A report provides information of unknown
facts i.e. new ideas new vision new
solution to problem new research about a
particular matter.
 A report provides valuable information of
all sectors in the business hence report
are useful for solving the problem of
various department.
 Report acts as an important and effective