SlideShare a Scribd company logo
Group members :
Name Roll Number
Mureed Hussain 2k16-ME-30
Jamshed Saleem 2k16-ME-
1453
Muhammad Gulsher 2k16-ME-
27
Muhammad Amjad 2k16-ME-
41
Asad Abbas 2k16-ME-1433
Presentation topic:
REPORT WRITING
Presented to:
SIR ZEESHAN MUHAMMAD
GROUP # 9
Introduction of report writing
 It is a study of facts & information
 It is formed in a structured format
 Based on observation and analysis
What is the need of Report?
 As analyzing, 70 to 80% of our time is
spent in reading, writing or preparing
report.
 Essentially, a report is a short, sharp,
concise documents which is written for a
particular purpose and audience.
 It generally sets out and analysis a
situation or problems, often making
recommendation for future action.
Definition of Report
 Report is a word which is taken from
“reportare” which means to come back.
 Thus a report is a description of an event
carried back to someone who was not
present at the scene.
 A report is any informational work (usually of
writing, speech) made with specific intention
of relying information or recounting certain
events in a widely presentable form.
 Report is always written in a sequential manner
in order of occurrence
Types of report
Planning of a Report
 As in all writing assignments, it's crucial
to analyse the task carefully.
 Who is the report for?
 Why do they want it?
 What do they need to know?
Planning
 Think about structure and format
 Check your guidelines!
 Have you been given a suggested
structure or format?
 Think how to present your information
most clearly.
 Think about what you already know
 How will you find the information you
need?
Structure of a Report
 Title page
 Table of contents
 Summary
 Introduction
 Body of report
 Analysis of result
 Conclusion
 Recommendations
 Reference list
 Appendices
Features of Report
 It supports facts & is factual
 It has an impersonal style
 It has a reference to relevant details
 as a clear thoughts
 It is complete & self-explanatory
 It is accurate in all aspects
 It has all essential technical details
 It is arranged in a logical manner
Boring Errors
Language Lengthy
Importance
 It communicates the history and details of a
project or event to those who were not there
to experience it for themselves.
 It is therefore a highly useful record of the
past and a summary of decisions made and
acted upon and the result of these
decisions.
 The ability to write reports clearly, quickly
and accurately is one of the key
requirements of managers at every level.
 The reports allow them to convey vital
information to subordinates and superiors.
Conclusion
 Reports in written form are useful for future
reference.
 Reports provide correct information as
well as statistical data to management and
helps in decision making .
 A report provides information of unknown
facts i.e. new ideas new vision new
solution to problem new research about a
particular matter.
 A report provides valuable information of
all sectors in the business hence report
are useful for solving the problem of
various department.
 Report acts as an important and effective
Report Writng
Report Writng

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Report Writng

  • 1.
  • 2. Group members : Name Roll Number Mureed Hussain 2k16-ME-30 Jamshed Saleem 2k16-ME- 1453 Muhammad Gulsher 2k16-ME- 27 Muhammad Amjad 2k16-ME- 41 Asad Abbas 2k16-ME-1433
  • 3. Presentation topic: REPORT WRITING Presented to: SIR ZEESHAN MUHAMMAD GROUP # 9
  • 4. Introduction of report writing  It is a study of facts & information  It is formed in a structured format  Based on observation and analysis
  • 5. What is the need of Report?  As analyzing, 70 to 80% of our time is spent in reading, writing or preparing report.  Essentially, a report is a short, sharp, concise documents which is written for a particular purpose and audience.  It generally sets out and analysis a situation or problems, often making recommendation for future action.
  • 6. Definition of Report  Report is a word which is taken from “reportare” which means to come back.  Thus a report is a description of an event carried back to someone who was not present at the scene.  A report is any informational work (usually of writing, speech) made with specific intention of relying information or recounting certain events in a widely presentable form.  Report is always written in a sequential manner in order of occurrence
  • 8. Planning of a Report  As in all writing assignments, it's crucial to analyse the task carefully.  Who is the report for?  Why do they want it?  What do they need to know?
  • 9. Planning  Think about structure and format  Check your guidelines!  Have you been given a suggested structure or format?  Think how to present your information most clearly.  Think about what you already know  How will you find the information you need?
  • 10. Structure of a Report  Title page  Table of contents  Summary  Introduction  Body of report  Analysis of result  Conclusion  Recommendations  Reference list  Appendices
  • 11. Features of Report  It supports facts & is factual  It has an impersonal style  It has a reference to relevant details  as a clear thoughts  It is complete & self-explanatory  It is accurate in all aspects  It has all essential technical details  It is arranged in a logical manner
  • 13. Importance  It communicates the history and details of a project or event to those who were not there to experience it for themselves.  It is therefore a highly useful record of the past and a summary of decisions made and acted upon and the result of these decisions.  The ability to write reports clearly, quickly and accurately is one of the key requirements of managers at every level.  The reports allow them to convey vital information to subordinates and superiors.
  • 14. Conclusion  Reports in written form are useful for future reference.  Reports provide correct information as well as statistical data to management and helps in decision making .  A report provides information of unknown facts i.e. new ideas new vision new solution to problem new research about a particular matter.  A report provides valuable information of all sectors in the business hence report are useful for solving the problem of various department.  Report acts as an important and effective