This document discusses rectification of accounting errors. It defines rectification and explains two types of errors: two-sided errors that don't affect the trial balance, and one-sided errors that do affect it. For two-sided errors, a rectifying journal entry is passed to correct the accounts. For one-sided errors found before closing, accounts are directly adjusted; if after, a suspense account is used along with journal entries to rectify the error and clear the suspense account. The suspense account is a temporary account used to reconcile differences in the trial balance until the actual error is found.
Humans can make unintentional errors, but in Accounting, there is an option to make a Rectification entry for the errors.
Some errors affect the Trial Balance, some not
Rectification of errors depends on the timing of its detection:
1.Errors detected before preparation of Trial Balance are corrected by
"Writing a Narration" for Single Sided Errors &
" Rectified entry for Double Sided Error"
2. Errors detected after Trial Balance : by
" Opening Suspense A/C for Single Sided Errors"
" Rectification Entry"
3. Errors detected in Next accounting period :
Through P&L Adjustment Accounts
Humans can make unintentional errors, but in Accounting, there is an option to make a Rectification entry for the errors.
Some errors affect the Trial Balance, some not
Rectification of errors depends on the timing of its detection:
1.Errors detected before preparation of Trial Balance are corrected by
"Writing a Narration" for Single Sided Errors &
" Rectified entry for Double Sided Error"
2. Errors detected after Trial Balance : by
" Opening Suspense A/C for Single Sided Errors"
" Rectification Entry"
3. Errors detected in Next accounting period :
Through P&L Adjustment Accounts
A fantastic PPT on the nature and concept of business. This PPT will enable the learners to understand the concepts and fundamentals of business. The PPT includes types of human activities - economic & non-economic activities, types of economic activities - business, profession, employment, features of business, multiple objectives of business, types of business activities, types of industry, classification of commerce, meaning and types of business risk.
Basic Accounting Terms used during business transactions have been explained.
I tried to cover all basic terms that are commonly used in a business.
Thank You So Much.
Control accounts the account which represents a particular sub ledger, sales ledger and purchases ledger control accounts.
At the end of an accounting period the accounts are balanced off and a trial balance prepared to check the accuracy of the book keeping entries. If a trial balance fails to balance this usually indicates that an error or errors may have been made and needs to be identified. As the business expands the accounting requirements increase which may lead to more errors occurring which are very difficult to find.
Kilcoyne & Co Accountants are a firm of professionals Dublin Accountants, working to provide a range of accountancy services to Companies & Private Individuals.
A fantastic PPT on the nature and concept of business. This PPT will enable the learners to understand the concepts and fundamentals of business. The PPT includes types of human activities - economic & non-economic activities, types of economic activities - business, profession, employment, features of business, multiple objectives of business, types of business activities, types of industry, classification of commerce, meaning and types of business risk.
Basic Accounting Terms used during business transactions have been explained.
I tried to cover all basic terms that are commonly used in a business.
Thank You So Much.
Control accounts the account which represents a particular sub ledger, sales ledger and purchases ledger control accounts.
At the end of an accounting period the accounts are balanced off and a trial balance prepared to check the accuracy of the book keeping entries. If a trial balance fails to balance this usually indicates that an error or errors may have been made and needs to be identified. As the business expands the accounting requirements increase which may lead to more errors occurring which are very difficult to find.
Kilcoyne & Co Accountants are a firm of professionals Dublin Accountants, working to provide a range of accountancy services to Companies & Private Individuals.
To erro is human. This is the reason that in spite of being careful and sometimes due to carelessness, different types of errors are made by the accountant. Some inaccuracies or errors are such that they do not affect the total of trial balance; But there are some errors which affect the sum of trial balance. In order to reveal the true position of the business, it is necessary that errors are detected and necessary accounts are made for correction. This action is called ‘correction of inaccuracies or errors’.
The procedure followed to rectify the errors committed in the book of accounts and to set right accounting records is called Rectification of Errors.
In fact, some people think that by erasing the errors with an eraser, a clean account should be made in their place, or by cutting out the error, making a clean account in its place and signing it there, but by doing this, the accounts get mutilated and dirty. will go and the accounts will not be reliable, so it would be appropriate that Accounting Entries should be made for the correction of errors. The adverse effects of errors can be neutralized and cancelled by accounting entries
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2. What to learn
Meaning of Rectification
Types of Rectification-i.
Two sided Errors
ii. One sided Errors
Suspense Account
Utility of suspense Account
Rectification through suspense account
Disposal of suspense account
3. Meaning of Rectification
Mistakes are the result of activities. If we do
something we make a mistake.
Errors in accounting are result of ignorance of
accounting Rules (knowingly and unknowingly).
We cannot use alteration of accounts as it may lead
to lack in reliability of accounts.
If a correction is seen after a gap of time any
alteration to it may lead to disturbance of all
accounting entries made after that.
4. Rectification
Rectification depends on stage when the errors are
rectified:-
If the error is traced before posting to the Ledger, it may be
corrected by neatly crossing out the wrong figure by a single
line and writing the correct figure above the crossed figure.
Even if a wrong figure is posted in the ledger accounts, may
be corrected in the same manner.
If an error is traced after some time it should
be corrected by passing a suitable Journal
entry, called the rectifying entry
5. Types of Rectification-
Two sided Errors (which do not affect Trial Balance)
These errors affect two accounts together.
Omission to pass an entry
Wrong recording of a transaction
Posting to the wrong account
Errors of principle
These errors can be rectified just by passing a
Journal entry (with debit of one account and
crediting the other)
Now we will discuss the rules to be observed while
passing the entries to rectify these errors
6. The account showing an excess debit should
be credited in the rectifying entry.
The account showing short debit should be
debited in the rectifying entry.
The account showing an excess credit
should be debited in the rectifying entry.
The account showing the short credit
should be credited by the rectifying entry.
7. Machinery purchased for Rs. 10,000 has been debited
to Purchases A/c
Rectifying Entry: Method one: Machinery A/c Dr. 10,000
To Purchase A/c 10,000 (For
purchase of machinery wrongly debited to Purchase A/c)
Method Two: Actual entry that was to be passed
Machinery A/c Dr. 10,000
To Cash 10,000
Entry which is actually passed
Purchases A/c Dr. 10,000
To Cash 10,000
Correction that has to be made with net impact is
Machinery A/c Dr. 10,000
To Purchase A/c 10,000 (For
purchase of machinery wrongly debited to Purchase A/c)
8.
9.
10. Types of Rectification- One sided Errors (which affect Trial Balance)
These errors affect only one account
When a subsidiary book is undercast(totalled less) or
overcast (totalled in excess)
When posting to an account is altogether omitted
When the posting is made on the wrong side of an account
When the posting of a wrong amount is done
Rectification of these errors can be done in accordance
with the time of rectification i.e.
1. When the errors are located before the closing of
accounts.
2. When the errors are located after the closing of
accounts.
11. When the errors are located before the closing of accounts.
Rectification at this stage does not required
rectification entries. Only the amount need to be
adjusted in the account just by writing the amount on
debit side or credit side of the account which is
affected by the error.
Examples:
12.
13. When the errors are located after the closing of accounts.
(Errors located and rectified after the closing of accounts)
These errors are corrected by passing journal entries.
As only one account is affected a suspense A/c is used
to complete the entries.
14. MEANING
WHEN THE TRIAL BALANCE IS NOT TALLIED WITH
BEST EFFORTS A NEW ACCOUNT IS OPENED AND IS
NAMED AS SUSPENSE ACCOUNT.
THIS IS DONE TO AVOID DELAY IN ACCOUNTING
PROCESS(PREPARATION OF FINAL ACCOUNTS)
IF DEBIT SIDE OF TRIAL BALANCE EXCEEDS CREDIT
SIDE THE BALANCE IS PUT ON THE CREDIT SIDE AND
VICE VERSA.
15. DISPOSAL OF SUSPENSE ACCOUNT
Suspense account is an imaginary account.
It is used as a temporary measure
It is used to reconcile a trial balance
It ends with the location of errors.
To dispose rectification entries are passed with the help
of suspense account.
16. Point to be noted for rectification
entries
Suspense account is created for those entries which
affect the trial balance.
If the account which is to be rectified is debited in the
rectifying entry, suspense account will be credited to
complete the correct entry and vice versa.
19. Wages paid to Mohan for erecting
a machine should be debited to
A) wages A/c
B) Machine A/c.
C) Mohan A/c
D) Cash A/c
20. Sale of typewriter that has been
used in the office should be
credited to
A) Sales A/c
B) Cash A/c
C) Capital A/c
D) Typewriter A/c.
21. Suspense A/c in the trial balance
will be entered in the
a) Manufacturing A/c
b) Trading A/c
c) Profit & Loss A/c
d) Balance Sheet.
22. Rs. 1500 received from Bahadur whose account was
previously written as a Bad debt should be credited to
a) Bahadur A/c
b) Bad debt recovered A/c.
c) Suspense A/c
d) Cash A/c
23. Rent paid to landlord amounting to Rs. 500 was credited
to Rent A/c with Rs. 5000. In the rectifying entry rent A/c
will be debited with
a) 5000
b) 500
c) 5500.
d) 4500
24. Purchased goods from Gopal for Rs. 3600 but recorded as Rs.
6300 to the debit of Gopal. Gopal A/c will be debited with
a) 9900
b) 2700.
c) 3600
d) 6300
25. Purchased goods from Gopal for Rs. 3600 but recorded
6300 to the debit side of Gopal. Gopal A/c will be
credited with
a) 9900.
b) 2700
c) 3600
d) 6300
26. Suspense A/c is
a) Real a/c
b) Personal a/c
c) Nominal a/c
d) Any of these.
27. Errors are
a) Undetected mistakes
b) Intentional mistakes
c) Frauds
d) Unintentional mistakes.
28. A watch purchased for Rs. 800 for the son of a partner
was debited to gen. exp. A/c with Rs. 80. in the rectifying
entry drawings a/c will be debited with
a) 880
b) 720
c) 800.
d) 80