Records and reports at the community level provide important health information. Records include individual health cards, family folders, community folders, and national health program records. They are categorized by type (e.g. periodic, unit-based), subject (e.g. medical, social), and collection place (e.g. health centers, with individuals). Important records kept at health centers include family folders, MCH cards, and treatment/referral records. Records kept with patients include health cards and medicine stock registers. Maintaining accurate, organized records and reports is essential for assessing community health, collecting data, planning, and conducting research.

1. Records and reports at community
level

2. INTRODUCTION
 All documents information , regardless its
characteristics, media, physical form and the manner
it is recorded or stored.
 Records function as evidence of activities.
 Express or presenting facts, data, figures or other
information in writing is called records means written
inf. Of information.

3. RECORDS
 .
Health records refers to the forms
on which information about an
individual or family is recorded

4. REPORTS
these are account or statement describing in
detail an event, situation, or like, usually as the
result of observation, inquiry, etc. a formal or
official presentation of facts .

5. TYPES OF RECORDS
1.) PERIODICAL:
A.) Permanent records (cumulative)
B.) Temporary records(casual/daily records)

6. CONT….
2.) UNIT BASED RECORDS:
a.) individual(individual health cards)
b.) related to family(family folders)
c.) related to community(community folders)
d.) National(national health programms records)

7. Cont….
3.) SUBJECT BASED:
a.) economical(financial structure of family, village
b.) social(records of social structure
c.)Political
d.)Medical and nursing (treatment and medicine
recods))

8. Cont….
4.) COLLECTION PLACE BASED:
a.) Collected at institutions(records of hospitals/ ealth
centers
b) Records to be kept with the individual(immunization
cards, disease cards)

9. Records related to community
2 categories:
 A.) Records to be kept under health centers
 B.)Records to be kept with the patient

10. Records to be kept under health centers
1) family folders
 MCH cards
 Antenatal card/ postnatal cards
 Infant card
 Pre-school child card
 Medicine distribution card include records of iron
and folic acid distribution cards
 Family welfare records: eligible couple, mtp, family
planning.

11. Cont…….
 Treatment and referral records
 Vital event records: birth and death records
 General information records; individual records,
family, village, map of community
 Other records:
- antenatal records
- Medicine records
- Monthly/ yearly records
- Consumable stock register

12. Cont…….
 Stationary stock register
 Daily diary, cumulative records

13. To be kept with the Patient
Kept under supervision of community health nurse:
 These are:
- health record of school going children
- infant health card
- maternal card
- tb patient card
- individual health card
- Birth and death record
- Inpatient and outpatient record

14. Cont…
 Eligible couple records
 Movement register
 Medicine stock register

15. IMPORTANT HEALTH RECORDS
1.) Daily diary: daily activities of community health
nurse
2.) Village record: it consist of
Name of village,
distance from health center
Total no of families
Total population
Religious beliefs
No. of women under different age group

16. Cont….
 No of trained dais
 No of eligible couples
 Community health institutions anganwari etc
 Schools, post offices, police stations, place of
worship
 Means of transportation and communication
 Environment conditions

17. Cummulative records
 Cumulative means gradual increasing in amount by
one adding after another
 It is continuing record procedure
 Time saving, economical, review total history of
individual
 Evaluate progress for longer peroid (nursing
students clinical record)

18. Family folder
 Condition and address of residence
 Name of head of family
 Religion and cast
 Name of family member
 Education, occupation, economic status, diet,
eligible couple, environment.

19. REPORTS
 Account or statement describing in detail an event,
situation or like usually as the result of observation,
inquiry etc.

20. Cont…..
 A formal or official presentation of facts
 Reports means fact findings
 Reports can be oral or written.
 Can be daily, monthly, quarterly, half yearly and
annual.
 Analytical aspect of a subject or services is
presented in a report.

21. TYPES OF REPORTS
 2 TYPES:
 1.) Verbal report
 2.) Written report
In hospital important reports are;
24hrs reports
Night and day report

22. Cont….
 Supervision report
 Patient census report
 Accident report
 IN COMMUNITY:
 Anecdotal reports
 Monthly, quaterly, yearly or annually reports
 Evaluatory report

23. IMPORTANCE OF RECORDS AND
REPORTS;
 Assess health level of community.
 Helps in collecting data.
 Assessment and evaluation of work.
 Basis for formulating plans
 Tool or medium for health education.
 Determine needs of resources.
 Legal documentation
 Means of communication
 Provide information of good nursing
 Conduct training and research work
 Assess health problems.

24. MAINTANENCE OF RECORDS AND
REPORTS
 Filling of records: Alphabetically, numerically and
geographically.
GUIDELINES:
 Clear, appropriate and readable.
 Real or based on facts.
 Abbribations and short forms should be of standard.
 Sentences should be short and clear.
 Signature of person filled records.

25. PRECAUTIONS
 1.) Kept carefully.
 2.) Protected against termites and insects.
 3.) Good filling system
 4.) Easily available on time.
 5.) Kept at definite place.
 6.) Confidential

26. SUMMARY

27. RECAPTULIZATION

28. REFERENCES