1. Sharon Colón Rodríguez
Senior Project Assistant
Has worked in environmental consulting firms,
advertising agencies, and retail stores for over 19 years.
Expertise includes supporting management and technical
staff in the marketing, proposal, finance, and
administration areas, among others. Has provided support
to teams working for the oil and gas, chemical/
pharmaceutical, automotive, utility, consumer goods,
mining, government, and other sectors for clients in Puerto
Rico, the Caribbean, United States, Mexico, and South
America.
Education
• Master in Arts of Communication - Advertising,
Universidad del Sagrado Corazón (pending thesis)
• Postgraduate Certificate in Public Relations,
Universidad del Sagrado Corazón, 2008
• BA Social Sciences, University of Puerto Rico, Río
Piedras Campus, 2004
Languages
Spanish/English
Experience
Most recent work experience includes the following:
2008 to present – Senior Project Assistant, Arcadis Caribe
• Emailed vendors/suppliers invoices for project
managers approval, approved all administrative
invoices in system, and submitted accounts payable
invoices received for uploading to system for
approval and process in a daily basis.
• Kept record of field supplies for charges on a
monthly basis.
• Prepared manual check request forms and emailed
as required for vendors, memberships, renewals,
and agencies/governmental payments, among
others.
• Assisted vendors when calling or sending
statements for past due payments.
• Mapped all FedEx charges.
• Planned and organized staff celebrations or office
activities.
• Participated in trade shows, either assisting with
coordination of events or preparing booth
exhibitions during clients and/or associations
events.
• Ordered reproduction material, field supplies, and
office supplies, including FedEx and copier supplies,
as needed.
• Ordered safety equipment, as needed.
• Logged, keep consecutive record, prepared all
purchase orders, and emailed for approval; and
placed orders.
• Ordered, changed, and returned rented field
equipment.
• Reserved and ordered car rentals.
• Ordered business stationary (reproduction material)
and business cards.
• Completed and submitted requests for proposal and
requests for information.
• Requested agencies required certifications as
required in requests for proposal and requests for

2. information.
• Requested certificates of insurance, as required.
• Contacted landlord office for exterminating service,
recycling service, parking, or any other
administrative issue, as required.
• Contacted storage company for new staff access
codes.
• Created physical files and labels for all project
documentation.
• Created electronic files for new projects.
• Uploaded all certifications for office staff.
• Prepared inventory of personal protective
equipment, and placed order when needed.
• Assisted health and safety officer with plans
preparation.
• Assisted in scheduling/coordination of CPR/First
Aid trainings.
• Requested agencies certificates of no debt as
required for renewals of certifications, eligibility
certification, and insurance, among others.
• Updated mailing list for christmas cards to clients
and prospects.
• Updated log books including purchase orders and
subcontracts.
• Coordinated travel arrangements for Arcadis
Caribe/Arcadis U.S. projects.
• Kept project, administrative and dead files up-to-
date.
• Answered and distributed all incoming phone calls.
• Prepared/coordinated shipping.
• Picked up and distributed correspondence.
• In charge of pickup/delivery of documents
(including out-of-country upon request).
• Coordinated copier maintenance, and delivery of
supplies.
• Prepared field document binders according to the
activities to be performed at the site.
• Journey management plan coordinator in charge of
notifying location of field staff to client and project
manager as part of client’s requirement.
• Scanned, faxed, copied, and/or emailed documents.
• Arranged for meeting/training facilities (including
purchasing refreshments, setting area for breaks, and
scheduling lunch).
• Distributed interoffice documentation.
• Loss prevention observation, job loss assessment,
and incident or near loss incident forms data entry.
• Logged/provided field equipment.
• Translated technical documents.
• Transcripted field notes and meeting recordings.
• Took notes during office or client meetings, and
prepared minutes.
• Formatted, digitalized, and conducted QA/QC,
proof-reading, copying, and binding of documents
(resumes, presentations, SOQs, one-pagers, forms,
reports, figures, appendices, proposals, budgets, and
health and safety plans, among others), and
prepared CDs and transmittal forms according to
Arcadis’ visual identity outlined in the Corporate
Style Manual.
• Followed up on tasks logged on the workload log in
order to set priorities, and made every effort to
accomplish deadlines. Maintained close
communication with project/task managers when
deadlines need to be re-scheduled (if possible).
• Assisted project managers with any project-related
question/requirement (i.e., computer programs,
business language, shipping, and on-going and
scheduled tasks, among others), and achieving
common goals towards the projects from every
single member of our team.
• Participated in the Caribbean Business’ Big Business
publication, including completing Q&A and
providing graphics, Arcadis boilerplate, and
statistical data.
• Updated and customized statement of qualifications,
brochures, resumes, banners, and other collateral.
• Provided support to Region Manager on preparation
of REM-East MidAtlantic Newsletter on a monthly
basis.
• Created activity events, followed up on reminders,
uploaded documents, and kept Chevron’s STRATA
database updated.
• Assisted project managers during the go/no go
decision and COI processes, and proposal
development for clients based and/or operating in
the Caribbean upon request.
• Facilitated increasing and maintaining consistency
in deliverables to clients by distributing technical
writing/formatting guidelines to project managers
and providing advisory upon request.
• Provided support during field activities at Chevron
Phillips and Fibers Superfund sites in Guayama, as
well as Texaco service stations/terminal and
warehouse facilities at various locations in Puerto
Rico.
2008 - McCann Erickson’s Cranea Internship
• Worked for the media department’s director
developing market research, including questionnaire
preparation, market sector surveys, and media
monitoring, among others.
• Investigated competitors, including acting as
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3. mystery shopper.
• Participated on focal groups.
• Designed logo and visual identity for new
campaign.
1998 to 2008 - Proposal Coordinator, ERM Puerto Rico
• Generated reports from the project management
system to aid in the monitoring and reporting
process of sales information for the chief financial
officer and managing partner.
• Responsible for ensuring consistent visual identity
with company’s global standards related to
documents.
• Assured that professional profiles of staff members
used in the proposal reflect the proper experience
being highlighted in the accompanying proposal.
• Prepared and/or compiled and distributed
marketing material to prospects.
• Participated in trade shows, either assisting with
coordination of events or preparing booth
exhibitions during clients and/or associations
events.
• Managed service value assessment process from
questionnaire design to reporting.
• Supported business development initiatives, and
collected information needed by executives for
conferences, reports, and projects.
• In charge of monthly publications “Qué pasa en
ERM-PR” and The Green Sheet.
• Provided administrative, document and marketing
support in all phases of business operations.
• Assisted the managing partner in a number of
aspects of proposal development.
• Responsible for monitoring and/or development the
proposal and production process according to the
proposal and production quality management
procedures, and assisted the partners-in-charge and
project managers in proposal-related tasks.
• Coordinated production work and evaluated work
of assigned staff.
• Helped developing draft and final proposals to
assist the management staff in their proposal
development process.
• Composed, typed, and word processed proposals in
accurate and efficient manner.
• Kept electronic proposal filing updated on a daily
basis.
• Maintained hardcopy proposal/business
development filing.
• Responsible for the proposal management
procedures following the quality manual.
• Served as principal non-technical writer for all
proposal sections.
• Performed quality assurance/quality control of
proposals and other marketing material.
• Documented proposal go/no go decision.
• Assigned proposal number, and maintained
proposal database.
• Ensured and verified timely delivery of the proposal
and/or information requested.
• Followed up with clients and/or prospects on
proposal award status and documented final
decision.
• Generated proposal database reports to aid in the
monitoring and follow-up of opportunities and
proposals.
1998 to 2008 - Human Resources/Finance Administrative
Assistant, ERM Puerto Rico
• In charge of project close-out including lessons
learned.
• In charge of customer satisfaction survey design,
submittal, data entry, and reporting.
• Formatted, digitalized, and conducted QA/QC,
proof-reading, copying, and binding of documents
(resumes, presentations, SOQs, one-pagers, forms,
reports, figures, appendices, proposals, budgets, and
health and safety plans, among others), and
prepared CDs and transmittal forms according to
ERM’ visual identity.
• Prepared utilization reports on a monthly basis.
• Prepared finance tables and charts on a monthly
basis.
• Conducted data entry for several databases.
• Provided support to IT, marketing/proposal, human
resources, and finance departments including filing,
typing, copying, ISO 9001 audits, and other
administrative support.
1997 to 2008 – Customer Service Representative, Ediciones
Círculo
• Assisted students in preparing homework, special
projects, and thesis using tools available at the book
store. Services included typing, internet search,
photocopies, electronic encyclopedia research, and
document binding, among others.
8/2016 COLON S.