1. Ruth Ann Farrish
603 Lakeworth Drive ∎ Gaithersburg, MD 20878 ∎ Phone: 301-221-3560 ∎ ruthannfarrish@yahoo.com
Professional Experience
IDT Biologika Corporation/Aeras, Rockville, MD December 2012 – Present
Executive Assistant/Office Manager Senior Administrative Assistant
• Provides executive administrative support to four (4) Executives
• Provides all administrative support to the Manufacturing and Validation, Quality Control, Engineering,
Process Development, Assay Development, Quality Assurance, and Business Development teams
• Manages and coordinates busy calendars
• Coordinates off-site meetings, including securing the venue, determining the room plan, and acts as a
liaison between IDT and venue management
• Manages travel planning and approvals, coordination, and procurement of essential travel documents
(passports, visas, etc.) for the site
• Processes expense reports and reimbursements according to company’s policy
• Records meeting minutes for weekly Executive meetings and distributes to team with follow up to all
action items
• Handles confidential information with high level of discipline
• Holds company credit card and reconciles monthly bank statements
• Manages and maintains office copiers and printers including maintenance, repairs and ordering supplies
• Orders company business cards and stationary
• Processes and tracks requests for Purchase Orders
• Opened accounts for office supply and shipping vendors and manages accounts
• Manages and maintains company’s accounts for snack and beverage needs by assessing company’s
needs, researching sources, meeting with business reps and replacing vendors as needed
• Manages and orders bulk kitchen supplies for organization by taking inventory, ordering and re-stocking
as needed
• Content contributor of SharePoint for the site
• Assists the Human Resources department by coordinating with hiring agencies to schedule phone and
onsite interviews for potential candidates
• Assists in updating Quality Control document specifications and collects required signatures
• Manages sites’ general email account
• Covers the front desk while receptionist is on lunch break
• Reserves conference rooms and organizes meeting preparations, including set-up of IT equipment when
required
• Accurately codes monthly teleconference meetings and reports back to Accounting
• Orders catering for meetings when requested and reconciles receipts
• Trains temporary receptionist when full-time receptionist is out
• Organizes and obtains journal articles for scientists
• Other duties as assigned (e.g. event registrations, membership renewals, etc.)
NRI Staffing: Aeras, Rockville, MD July 2012 - Nov. 2012
Summary of
Skills
• MS Outlook
• MS Word
• MS Excel
• MS PowerPoint
• MS Visio
• SharePoint
• SAP
• Articulate Presenter
• Library Science

2. Administrative Assistant
• Provided administrative and business support to the Vice President of Technical Operations and supported
members of his management team and their staff
• Planned and scheduled business meetings, teleconferences and appointments
• Coordinated catered meetings as requested
• Coordinated travel itineraries, hotel arrangements and car transportation
• Created requisitions for purchase orders and maintained accurate hard copy records
• Processed expense reports reflecting supporting documents in the ExpensePoint web-based system
• Hosted teleconferences and WebEx meetings
• Accurately codes monthly teleconference meetings and reports back to Accounting
• Managed company-wide Work Orders and maintain accurate records
• Established, organized and maintained accurate filing system of documents both confidential and non-
confidential
• Received and interacted professionally with clients, vendors, visitors and staff
• Assured office is neat and stocked with necessary tools for functionality
• Hired full time as a senior administrative assistant after a successful 4 month contractor term
Aerotek: Medco/Express Scripts, Bethesda, MD Oct. 2011 – July 2012
Administrative Assistant
• Provided administrative and business support to the Vice President of Research, Senior Director of R&D
Operations, Senior Director of Development and supports other members of the management team
• Planned and scheduled business meetings, teleconferences and appointments
• Arranged travel and hotel accommodations
• Established, organized and managed a formal Standard Operating Procedure system
• Created requisitions for purchase orders in both the JD Edwards and Ariba systems
• Processed invoices, established and maintained invoice tracking spreadsheets
• Processed monthly expense reports reflecting supporting documents
• Established, organized and maintained accurate filing system of documents both confidential and non-
confidential
• Reconciled monthly purchase card bank statements
• Received and interacted professionally with clients, vendors, visitors and staff
• Assured office is neat and stocked with necessary tools for functionality
• Executed delivery of UPS packages as needed
• Received and distributed all incoming mail and interoffice mail
• Performed general clerical duties including, but not limited to, bookkeeping, copying, faxing, mailing &
filing and signing for and distributing UPS/FedEx packages
Aerotek: Medimmune, Inc., Gaithersburg, MD Aug. 2009 – Sept. 2011
Administrative Assistant
• Provided support to Global Engineering Team including; Senior Directors, Directors, Associate Directors and
Senior Managers
• Established, organized and managed a formal Filing and Records Management System; maintained files in an
organized fashion
• Scheduled necessary conference room(s), AV equipment, and associated catering requests for instructor-led
Engineering trainings
• Developed and conducted Aegis database management training
• Acted as Lead Workflow Coordinator, responsible for importing engineering guidelines, policies and procedures
into the Aegis database for department use
• Assigned any compliance-based or conformance-based trainings to affected employees within eLMS
(electronic Learning Management System)
• Updated Engineering training catalog and curricula as needed
• Logged Engineering trainings into the eLMS system to ensure accreditation for those completing courses
• Generated weekly and monthly reports to verify training completion and compliance status
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3. • Worked closely with project managers to verify budget line items and tracks budget in Timberline
• Processed purchase orders and utilized SAP to research issues or outstanding invoices
• Maintained subcontractor invoice tracking spreadsheets
• Reconciled purchase order values versus expended amounts
• Assisted with updating the departments’ SharePoint site
• Created Computer Based Training presentations
• Administrator for the Metro SmartBenefits Subsidy Program, managed the database, generated monthly
invoices and routed for payment
Manpower: Motorola, Inc., Rockville, MD Feb. 2009 – June 2009
Administrative Assistant
• Scheduled meetings and coordinated catering
• Executed all international shipping requests
• Ordered office supplies as needed through TIGERS
• Oversaw Security Access card system Maintained and activated DATAWATCH key card for new or
returning employees and/ or lost or damaged key cards; vigilantly deactivating key cards for all terminated
employees or guests
• Received all correspondence and direct to appropriate staff
• Greeted visitors and vendors and escorted as needed
Randstad: Otsuka, Rockville, MD July 2007 - Dec. 2008
Administrative Assistant
• Prepared and maintained both vendor and consultant contract agreements and helped with travel arrangements
• Coded invoices and expense reports in Oracle
• Created requisitions for purchase orders in Oracle
• Coordinated all catered meetings for department
• Helped maintain event calendar for department
• Assisted with new hire setup which included obtaining laptops, office supplies and building access
• Performed general clerical duties such as filing, copying and couriering confidential documentation and
records
BPI Business Solutions, Inc., Gaithersburg, MD Jan. 2005 - June 2007
Administrative Assistant/ Account Administrator
• Processed enrollments and terminations for employees’ health insurance
• Consolidated monthly invoices and mailed to clients
• Processed monthly invoice payments
• Processed and maintained COBRA paperwork
• Scanned, copied and filed all documents
• Answered telephone and greeted clients
Education
Durham Technical Community College Durham, NC
Some college coursework in 2001 - 2002
Durham High School Durham, NC
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4. Graduated with honors
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