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Deluxe
construction
of
Five star
otel
Submitted To:
Muhamamd Wasim
Submitted By:
M.Farhan Javed
Amina Nawaz
Project charter
Project Title Construction of 5 star hotel
Project Sponsor (OPIC)
Date Prepared 12/11/2015
Project Manager Amina Nawaz .Ali Imran
Project Customer VVIP class of Pakistan and foreigners
Explanation
• Project Purpose or Justification
It has been observed that now a day more
and more trend of hostelling has been found in
twin cities. Hence it’s creating a business
opportunity for many organization in near
future its gone be a profitable business field.
therefore we have selected a place blue area
near OGDCL because there is not any five star
hotel on this site and hence it is selected f as a
site for constructing five star hotel
• Project Description:
• As it is five star hotel the main elements are location,
spacing, design, stories and classes (economy, VIP,
VVIP) these are the division of classes or the way of
customization. blue area near OGDCL will be the
location it has three stories with electronic security
systems .the main focus should laid on the services,
security, cookery, design and the main theme of hotel
“make people feel luxurious”
• Project and Product Requirements:
• This project require a huge funding, the mission is to
stand in the regime of PC, Marriot etc. For competing
these we have to give something extra to our customer
in the shape of good and convenient location , best
attractive out look of hotel it refers to designing and
hiring architect ,latest technology installation for
security etc.
• Acceptance Criteria:
• The acceptance criteria which is given is that all requirement
should be fulfill which are the need of or which are the feature
of five star hotel so that it can compete with other hotels in
future
• Initial Risks:
• Documentation risk regarding the location of hotel, developing
the team, for architecture designing, technological risk
regarding installation of technology where to purchase, how to
install, finding of technological expert.
Project Objectives Success Criteria Person Approving
Scope:
For these project milestones is location,
fulfilling technological need, security
system, interior and exterior designing
Project manager will
measure the performance
by using AON, AOA and
Gantt chart techniques
The name or position of the
person that can sign off on the
scope objective.
Time:
Goals are hiring architecture,
developing construction teams etc.
On Saturdays of every
month performance will be
measured and gap will be
founded.
Cost:
Budgeting range is from Dollar will be the currency
Quality:
Quality eng, will hire for the short
contract to examine quality issues
according to the customer need
If this hotel will meet all
requirement of five star
hotel it would consider as
successful project
Other:
All features should be according to the
need of five star hotels. providing extra
satisfaction to their customer
Performance of project
will be measured in terms
of planned cost and time
Summary Milestones
Milestones Due date
• Lay out design 02/19/2012
• Material 03/01/13
(cement, steel iron, wood)
• Machinery 04/18/12
• Foundation 04/19/13
• Floors 03/06/15
• walls 05/28/13
Con……………………..
• Plumbing , ceiling , lighting 05/20/14
• Services(lifts, heating, cooling,techonollogical)
• Technological installation
• Doors installation 07/31/15
Staffing Decisions:
• Project manager will have authority to hire, fire and can take all
necessary action which are needed.
Budget Management and Variance:
• No variance has been found till project ends
• Technical Decisions:
• Project mgr. can take all Technical decision regarding
construction by consulting with quality engineer and
can take necessary action.
• Conflict Resolution:
• Conflict resolution is very challenging job hence project
mgr. will address conflicts in accordance with the
supervisor of team.
• Escalation Path for Authority Limitations:
• Any problem which occurs outside the authority of project mgr.
in this case project mgr. will refer problem to line manager
• Project planning
• Sponsors are On Jan 1, 2012, the Overseas Private Investment
Corporation (OPIC) and the
• Government of Pakistan concluded a memorandum of
understanding pledging their mutual support for the
construction of a 5-star international hotel in Islamabad,
managed by . OPIC President and CEO Dr. Ali Imran and
Pakistani Minister of
• Foreign Affair Amna Nawaz signed the memorandum in a
ceremony at Fuuast cafe. OPIC anticipates providing up to
$5,000,000 in financing and political risk
• Insurance to the project. The 200-room deluxe hotel will be
made.
• Ali &co International Corporation will serve as the hotel
operator.
• Ali&co will provide technical services during the design and
construction of the hotel, training and recruitment of the hotel
staff prior to the hotel opening, and will manage the hotel after
its opening.
• The project will also engage the services of three leading
Turkish construction
•
• Technical Description
• This hotel building will accommodate the following
facilities:
• Lobby, café, bar, and administrative facilities
• 150-seat restaurant
• Deluxe single and double rooms
• Sports center
• Security building
• Infrastructure works include:
• Electrical wiring
• Sewage and wastewater system
• Gas pipes
• Plastic water pipes
• Centralized heating and hot water
• Power generator
• Project Site
• The hotel will be built in Blue Area Islamabad.
• Project Status/Timeline
• The construction phase will begin in the second half of
2012 and take approximately (Four years) to complete.
• Equipment and Services
• The consortium is especially interested in purchasing
and importing required hotel
• Interior furnishings, fixtures, equipment, and security
installations, which will likely include the following:
• Headboards and mattress sets
• Chairs and sofas
• Desks and tables
• Audio visual equipment
• Cooking appliances
• Mirrors and art
• Lamps and lighting fixtures
• Elevators
• Security systems (cameras, alarms, electronic and metal
detectors, etc.)
• Gates and perimeter walls
• Curtain rails
• Balustrade
• Wine racks
• Fireplaces
• Plumbing
• Heating and ventilation
• Automated climate control system
• Computers and hospitality sector specific software
(electronic booking and reservation systems)
• Gym equipment (weightlifting machines, etc.)
• Swimming pool design and equipment
• Project Financing
• OPIC anticipates providing up to $5,000,000 in
financing and political risk insurance for the project.
The remainder of the financing will be provided by
private investors.
• Conclusion
• Project team has successfully completed project of five
star hotel.
• They desire to get full proof security system, furnishing,
and fixtures.
• Roles and Responsibilities
Project Committee consists of :
• construction manager and representatives of users
affected by the project (middle management or higher)
• Membership is about 5 people
• Approves the preliminary analysis report, architecture
report, implementation report and all other project
deliverables
• Approves the project plan and the release plan
• Monitors project evolution through regular project
reviews
• The management level user most directly concerned
with the system being developed
• Reports to the project committee
• Assigns the user personnel needed to support the
development team in the preparation of functional
specifications and other work
• Reviews the preliminary analysis report, the
architecture report and the implementation report.
• Approves the functional specifications and the
definition of data elements and project
• Project Manager:
• A very dynamic and warmed with good management
skills
• Reports to the project committee
• Heads the development team
• Builds the development team
• Co-ordinates the development, activities, and may
participate in some of them i.e. preliminary analysis
• Prepares the project plan and release plans and
submits them to the project committee for approval
• Approves the group plans
• Prepares the project reviews and presents them to the
project committee
• Conducts progress reviews with the group leaders
• Conducts change management meetings
• Conducts meetings dealing with outstanding issues
Development Team:
• Architecture Group:
• Responsible for developing the preliminary analysis
deliverables
• Responsible for developing and updating all
architecture deliverables
• Must define the mandate and initiate the work of each
development group
• Provides all support needed by the development group
• Responsible for reviewing several development
deliverables including:
• unit process functional specifications
• optimisation of facets
• Database Administration Group:
• Administrative unit responsible for corporate
level database administration
• Assigns database administrators to the project
• Responsible for physical data modelling
dictionary entries, to ensure integrity of all data
• Computer Operations Group:
• Administrative unit responsible for operating the
organisations computer systems
• Participates in production architecture (final
phases)
• Co-ordinates the use of data processing resources
for production and development
• Assists the users
Management Support Services:
• This assisted by two support groups: the administrative
support group and the control and organisation support
group
• Assists the project manager in preparing the release
plans
• Assists the development group leaders in preparing
group plans
• Participates in progress review and in meetings relating
to change management outstanding issues
• Assists the project manager in identifying the project
team’s organisational needs
• Participates as needed in implementing solutions to
project team needs i.e. writing procedures, work
methods, etc.
• Administrative Support Group:
• Responsible for providing the development team with
administrative support
• Reports to the management support services group
leader since most of the work comes from this group
• Control and Organisation Support Group:
• Made up of construction manager and site manager
responsible for providing the development team with
control and organisation support.
• When necessary, one member can be appointed the
person responsible for the group
• Reports to the management support services group
since most of its work comes from this group.
• Development Group:
• Made up of a group leader, construction manager, site
manager and users
• A multidisciplinary group whose mandate is to develop
the deliverables related to a set of functions in a
particular release
• Responsible for the functional design and construction
phases of the system functions assigned to it
• Supports users and computer operations group during
the implementation phase
Roles and Responsibilities by Type of
Human Resource
• Functional Analyst:
• Responsible for producing the optimisation of facets
(data subjects) and the unit process functional
specification
• Responsible for the definition of data elements and the
user guides
• With the construction manager, reviews the main
specifications derived from the functional specifications
for which he/she is responsible
• Responsible for the design and documentation of
functional test:
• Description of functional test groups
• Construction manager:
• Responsible for providing the following documentation
items:
• Description of project units
• Definition of project communication data
• Hostel specifications
• Production run specification
• Instructions
• Reviews construction components produced by site
manager
• Supports site manager in project
• Supports functional analysts and users in functional
tests, material tests and implementation
• Site manager:
• Responsible for materials and components in project
• Responsible for unit tests
• Supports analysts and users in functional tests, site
tests and implementation
• Procedures and Methods Analyst:
• same as functional analyst but for manual unit
processes.
• Scope Definition
• Establish requirements for 5 star hotel Islamabad
project
• Identify current resources available
• Identify current materials available (if any)
• Modify requirements to meet project goal
• Planning
• Plan the effort required to complete system
• Plan work schedules
• Plan tasks
• Assign tasks to personnel
• Plan duties
• Assign duties to personnel
• Plan costs based on established requirements
• Execution and Control
• Implement plan to meet objectives
• Monitor progress on a regular basis
• Control tasks and work schedules through the WBS
• Alter work schedule when need arises
• Investigate and resolve problems
• Report progress to management and stakeholders
regularly
• Review and Evaluation
• Ensure products and plans are evaluated
• Access evaluation results and summarize
• Produce documentation on the complete project
process.
Technical aspect
• Situation Survey
• Define current system
• Document work flow
• List current inputs and outputs
• Define mission critical tasks
• Study of Existing Systems
• Analysis of current system
• Analysis of current resources and requirements.
work break down
structure
WBS
Explanation
• 5 Star
1.1Place selection
1.1.1.1Blue Area
 1.1.2Area
 1.1.3Approval
1.1.3.1 Gov of pak
1.1.3.2 international authority
1.2 Planning
 1.2.1 Management Planning
 1.2.2 Designing
 1.2.3 Constriction
 1.2.4 Floor
 1.2.5 Cost
1.3 Material
 1.3.1 Estimate
 1.3.2 Supplier
 1.3.3 contract
 1.3.4 Quantity
1.3.4.1 Brisk
1.3.4.2 Mud
1.3.4.3 Concrete
1.3.4.4 sent
1.3.4.5 wood
1.3.4.6 iron
1.3.4.7 glass
1.3.4.8 marble
1.4 Management
1.5 Security
Technical Description
• Project Site
• The hotel will be built in Blue Area Islamabad.
• Project Status/Timeline
• The construction phase will begin in the second half of 2012 and take
approximately 4 years to complete.
• Headboards and mattress sets
• Chairs and sofas
• Desks and tables
• Audio visual equipment
• Refrigerators, stoves, and other appliances
• Mirrors and art
• Lamps and lighting fixtures
• Elevators
• Security systems (cameras, alarms, electronic and metal
detectors, etc.)
• Gates and perimeter walls
• Curtain rails
• Balustrade
• Wine racks
• Fireplaces
• Plumbing
• Heating and ventilation
• Automated climate control system
• Computers and hospitality sector specific software
(electronic booking and reservation systems)
• Gym equipment (weightlifting machines, etc.)
• Swimming pool design and equipment
• Project Financing
• OPIC anticipates providing up to $5,000,000 in financing
and political risk insurance for the project. The remainder of
the financing will be provided by private investors.
• Conclusion
• Ali&co has completed project successfully.
• Customers of this hotel need full proof security system,
luxurious furnishing, and fixtures.
Roles and Responsibilities
• Project Committee:
• Made up of the construction manager and representatives of
users affected by the project (middle management or higher)
• Membership is about 5 people
• Approves the preliminary analysis report, architecture report,
implementation report and all other project deliverables
• Approves the project plan and the release plan
• Monitors project evolution through regular project reviews
• The management level user most directly concerned with the
system being developed
• Reports to the project committee
• Reviews the preliminary analysis report, the architecture
report and the implementation report.
• Approves the functional specifications and the definition of
data elements and project
• Approves user guides
• Approves the project plan and the release plans
• Settles differences that may arise between users and people
working on the project
• Approves any change of plan with
• Sets priorities for change requests affecting the schedule and
may refer this to the project committee
• Database Administration Group:
• Administrative unit responsible for corporate level database
administration
• Assigns database administrators to the project
• Responsible for physical data modelling dictionary entries, to
ensure integrity of all data
• Computer Operations Group:
• Administrative unit responsible for operating the
organisations computer systems
• Participates in production architecture (final phases)
• Co-ordinates the use of data processing resources for
production and development
• Assists the users
• Takes over releases at production cut-over
• Implementation of Solution
• Installation (New technology like latest machinery)
• Delivery of Solution
• Training Staff
• Documentation
Activities
Time
required for
completion
(days)
Starting
time
Ending time
Cost
resources
required
1. Initial work
49
01/01/12 02/19/12
$100,000
Establish requirements for 5 star hotel
Islamabad project
Modify requirements to meet project
goal 59
02/19/12 04/18/12
Plan tasks 47 04/18/12 06/04/12
Define mission critical tasks 43 06/04/12 07/17/12
Plan duties 59 07/17/12 09/14/12
Identify current resource available 39 09/14/12 10/23/12
2. SURVEY 35 10/23/12 11/27/12 $200,000
3. Excavation 55 11/27/12 01/21/13 $400,000
4. Buy material 39 01/21/13 03/01/13 $200,000
5. foundation 49 03/01/13 04/19/13 $100,000
6. Build outside Wall 39 04/19/13 05/28/13 $100,000
7. Structure of building 259 05/28/13 02/11/14 $200,000
8.Install interior plumbing 51 02/11/14 04/03/14 $100,000
9.Install exterior plumbing 47 04/03/14 05/20/14 $100,000
10. Install interior electrical 43 05/20/14 07/02/14 $200,000
Activities
Time
required for
completion
(days)
Starting
time
Ending time
Cost
resources
required
1. Initial work
59 07/02/14
08/30/14
$1 00,000
12.install wallboard
13. Install exterior sanding 69 08/30/14 11/07/14 $2 00,000
14.Paint exterior 119 11/07/14 03/06/15 $1 00,000
15.Install flooring 59 03/06/15 05/04/15 $1 00,000
16.Paint interior 59 05/04/15 07/02/15 $2 00,000
17.Install exterior doors 29 07/02/15 07/31/15 $1 00,000
18.Install interior doors 39 07/31/15 09/08/15 $1 00,000
19.Install roofing 29 09/08/15 10/07/15 $5 00,000
20.Install equipments and
interior furniture 65
10/07/15 12/11/15
$4 00,000
• Resource Allocation
• Resource Schedules will be maintained in the MS
Project Plan located in the project directory and
maintained on daily basis. all project team members
will report their activities to their team leader on a daily
basis so information can be kept current. The MS
project plan will be the only valid schedule.
• Budget Allocation
• Allocation of money will be handled by PM as needed to
cover salary and material purchases. $5,000,000 will
be allocated at beginning of project to cover the
necessary material purchases and the following budget
money will be allocated to cover work per day
performed by project staff.
• Schedule Control Plan
• In order to better track the work completed Milestones
are further broken down into small work. Control
mechanisms are designed to measure the progress of
work completed through comparisons of actual to
planned progress based on weekly and monthly status
reports. In accordance with the Reporting Plan. The
schedule requires review and approval of the Change
Control Board at the end of each phase of the project.
• Budget Control Plan
• Baseline budget is documented in the Estimation
Plan. Control mechanisms measure comparisons
of actual to planned expenditures and the cost of
inch pebbles completed and report expenditures
as outlined in the Reporting Plan.
• Quality Control Plan
• Quality control is an integral part of the project and it
is controlled by the team of expert quality engineers.
construction engineer will head the all team members
• Reporting Plan
• The Reporting Plan establishes standards for the
frequency of reporting and the recipients of reports. By
following the standards set forth in the plan, subjective
decisions about reporting are eliminated, and any
events causing delay in the project will be reported up
the ranks. Reporting and Information .
• Flow Matrix of information
• The Reporting and Information Flow Matrix below
explains the standard schedule for meetings and
reporting. Conditions are included for both the projects
that are on schedule and for projects that are off-
schedule based on reporting requirements or as
perceived by the project manager to be at risk
Status Action Weekly Monthly Quarterly
Take these
actions when no
risk events are
present.
Status Meetings Project Team
Meeting
PM Meeting
Committee
Meeting
Upon request or
as needed
Reports Inch pebbles
completed
previous cycle
and Details of
scheduled
completions for
next week.
Summary of
standard reports
Summarised
monthly reports
due each quarter
Take these
actions when risk
events are present
Earned Value off
baseline by 10%
or any perceived
risk present
Project Manager brings news to opic for appropriate
action
Any report where
Earned Value is
off baseline by
15%
Project Executive Meeting Called. PM to meet with
opic is briefed on project status.
• Risk Management Plan
• The purpose of the Risk Management Plan is to
identify, analyze and rank risk Factors. Once factors
have been identified then these will be analyzed for
impact and consequences and ranked accordingly plans
will be put in place for contingencies and tracking and
control measures will be put in place. Risk
management is an ongoing task, as influencing
conditions a rarely stagnant during the course of the
project.
• Risk Identification
• For the 5 star hotel blue area Islamabad Project we have
identified two main areas of risk. The loss of key
personnel, this could involve personnel being recruited
to another employer or project, or the long-term illness
of an individual. Funding could be withdrawn from the
project due to other priorities.
• Risk Analysis
• The risks will be analyzed according to the ternary Level
Model of risk.
• Loss of key personnel - Loss of key personal would
prove to difficult to replace during the course of the
project. This would severely affect the project schedule
due to the small size of the team; loss of more than one
member could put the whole project at risk. Given
current market conditions for PM resources the
likelihood of being recruited has diminished, but still
can’t be ignored
• Risk Planning
• The highest risk to the project is the loss of a key
member of the project team. Team members should be
advised as to their critical role in the project's success
and should be committed to the success of the project.
Keeping the objective clear in everyone mind will be
priority.
• Risk Tracking
• Miss. Amna Nawaz will be responsible for the
Monitoring of the Likelihood of team members leaving
the project. He will monitor market employment
conditions and Team morale on a scale of 1-5 these
values submitted to the project Manger prior to the
weekly Status meeting and results will be track
throughout the project.
• Risk Control
• If it becomes apparent that the factors that affect the
loss of team members are on the rise, steps should be
taken to ensure that team members remain committed
to the project.
• Problems Resolution Plan
• This plan documents the Defect Resolution activities
that will be used by the project team during the
implementation construction of hotel for the tourist.
This plan defines what will be put under Defect
Resolution, who will be involved in the Defect
Resolution process, and what procedures are to be
used.
• Objectives
• Identify items to be used with the Defect Resolution
plan and the scope of Defect Resolution activity on this
project. Identify the roles and responsibilities of those
involved in the Defect Resolution process.
• Describe the processes and procedures to be used in
resolving defects in this project.
• Scope
• Controlled Items
• Defect Resolution will be used on this project to handle
defects or problems found in the 5 star hotel projects.
The following documents are to be used in conjunction
with the Defect Resolution Plan:
• Technical Process Plan
• Configuration Management Plan
• 5 star hotel project Design Document
• Test Plan .
• Defect Resolution Activities
• Defect Resolution will work with the Team members to:
• Ensure that any defects or problems that are found with
project personnel, structure, and input material etc, is
handled in the correct manner.
• Ensure that defects are documented properly and filed
with the Defect Resolution manager on a per issue
basis.
• Ensure that documented defects are re-tested and all
associated modules are re-tested.
• Defect Resolution Manager
• The Defect Resolution Manager is responsible for handling all
documented defects, working with project Team Members to
ensure defect resolution and provide re-testing to affected
modules.
• Team Members
• Team Members will ensure that all fixes are documented
properly. Team Members will work with the Defect Resolution
Manager to ensure that all fixes are implemented in the 5 star
hotel Islamabad project and that all documents are updated
prior to testing and final delivery of the 5 star hotel Islamabad
project of construction of hostels.
• Processes and Procedures
• When a defect is encountered by the testing team the
Testing Manager should document the issue and send
the issue to the Defect Manager who will ensure that
the Development team Manager is made aware of the
defect so that his team can resolve the issue, once the
resolution is implemented and documented the
Development team Manager will send the resolution
back to the Defect Manager.
• Communication Plan
• The project team will maintain a schedule of monthly
meetings. All workgroup members, subgroup members,
project owners and other who have expressed interest
are included in the CC list for meeting agendas and
meeting notes. If a particular meeting is not needed, it
will be cancelled. The workgroup chair/project manager
will report progress to the following groups at their
request:
• Coordinating Committee
• Policy Board
• Advisory Council
• Key stakeholder organizations will be kept abreast of
the progress of the workgroup through their
representatives on the workgroup.
• It is expected that workgroup members will provide
presentations about the project at various venues.
Individual task teams will work closely on a weekly or
daily basis while completing specific tasks.
• Issues Management
• As issues arise within the project, each team will
determine if the issue is significant enough to report it
to the Project Manager. The Project Manager, in
consultation with the Team Lead, will decide if the issue
should be reported to the full Workgroup. If so, the
collaborative work site will be used as a place to
describe and track issues
• Project procurement management:
• Procurement will be provided according to the need of
project team. material will be purchased by quality
engineers and construction engineers. Process of
procurement or purchasing will run in the same
manner as project manager directs and also costing will
be according to the mentioned cost in costing process
• Closing of procurement:
• All contracts will close out as project finishes.
• Proper document done and final report of procurement will
presented by project manager.
• Remaining material will properly handover to managemet.
THE END

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Project Construction of 5 star hotel

  • 1. Deluxe construction of Five star otel Submitted To: Muhamamd Wasim Submitted By: M.Farhan Javed Amina Nawaz
  • 2. Project charter Project Title Construction of 5 star hotel Project Sponsor (OPIC) Date Prepared 12/11/2015 Project Manager Amina Nawaz .Ali Imran Project Customer VVIP class of Pakistan and foreigners
  • 3. Explanation • Project Purpose or Justification It has been observed that now a day more and more trend of hostelling has been found in twin cities. Hence it’s creating a business opportunity for many organization in near future its gone be a profitable business field. therefore we have selected a place blue area near OGDCL because there is not any five star hotel on this site and hence it is selected f as a site for constructing five star hotel
  • 4. • Project Description: • As it is five star hotel the main elements are location, spacing, design, stories and classes (economy, VIP, VVIP) these are the division of classes or the way of customization. blue area near OGDCL will be the location it has three stories with electronic security systems .the main focus should laid on the services, security, cookery, design and the main theme of hotel “make people feel luxurious”
  • 5. • Project and Product Requirements: • This project require a huge funding, the mission is to stand in the regime of PC, Marriot etc. For competing these we have to give something extra to our customer in the shape of good and convenient location , best attractive out look of hotel it refers to designing and hiring architect ,latest technology installation for security etc.
  • 6. • Acceptance Criteria: • The acceptance criteria which is given is that all requirement should be fulfill which are the need of or which are the feature of five star hotel so that it can compete with other hotels in future
  • 7. • Initial Risks: • Documentation risk regarding the location of hotel, developing the team, for architecture designing, technological risk regarding installation of technology where to purchase, how to install, finding of technological expert.
  • 8. Project Objectives Success Criteria Person Approving Scope: For these project milestones is location, fulfilling technological need, security system, interior and exterior designing Project manager will measure the performance by using AON, AOA and Gantt chart techniques The name or position of the person that can sign off on the scope objective. Time: Goals are hiring architecture, developing construction teams etc. On Saturdays of every month performance will be measured and gap will be founded. Cost: Budgeting range is from Dollar will be the currency Quality: Quality eng, will hire for the short contract to examine quality issues according to the customer need If this hotel will meet all requirement of five star hotel it would consider as successful project Other: All features should be according to the need of five star hotels. providing extra satisfaction to their customer Performance of project will be measured in terms of planned cost and time
  • 9. Summary Milestones Milestones Due date • Lay out design 02/19/2012 • Material 03/01/13 (cement, steel iron, wood) • Machinery 04/18/12 • Foundation 04/19/13 • Floors 03/06/15 • walls 05/28/13
  • 10. Con…………………….. • Plumbing , ceiling , lighting 05/20/14 • Services(lifts, heating, cooling,techonollogical) • Technological installation • Doors installation 07/31/15
  • 11. Staffing Decisions: • Project manager will have authority to hire, fire and can take all necessary action which are needed. Budget Management and Variance: • No variance has been found till project ends
  • 12. • Technical Decisions: • Project mgr. can take all Technical decision regarding construction by consulting with quality engineer and can take necessary action. • Conflict Resolution: • Conflict resolution is very challenging job hence project mgr. will address conflicts in accordance with the supervisor of team.
  • 13. • Escalation Path for Authority Limitations: • Any problem which occurs outside the authority of project mgr. in this case project mgr. will refer problem to line manager
  • 14. • Project planning • Sponsors are On Jan 1, 2012, the Overseas Private Investment Corporation (OPIC) and the • Government of Pakistan concluded a memorandum of understanding pledging their mutual support for the construction of a 5-star international hotel in Islamabad, managed by . OPIC President and CEO Dr. Ali Imran and Pakistani Minister of • Foreign Affair Amna Nawaz signed the memorandum in a ceremony at Fuuast cafe. OPIC anticipates providing up to $5,000,000 in financing and political risk • Insurance to the project. The 200-room deluxe hotel will be made. • Ali &co International Corporation will serve as the hotel operator. • Ali&co will provide technical services during the design and construction of the hotel, training and recruitment of the hotel staff prior to the hotel opening, and will manage the hotel after its opening. • The project will also engage the services of three leading Turkish construction •
  • 15. • Technical Description • This hotel building will accommodate the following facilities: • Lobby, café, bar, and administrative facilities • 150-seat restaurant • Deluxe single and double rooms • Sports center • Security building • Infrastructure works include: • Electrical wiring • Sewage and wastewater system • Gas pipes • Plastic water pipes • Centralized heating and hot water • Power generator
  • 16. • Project Site • The hotel will be built in Blue Area Islamabad. • Project Status/Timeline • The construction phase will begin in the second half of 2012 and take approximately (Four years) to complete.
  • 17. • Equipment and Services • The consortium is especially interested in purchasing and importing required hotel • Interior furnishings, fixtures, equipment, and security installations, which will likely include the following: • Headboards and mattress sets • Chairs and sofas • Desks and tables • Audio visual equipment • Cooking appliances • Mirrors and art • Lamps and lighting fixtures • Elevators
  • 18. • Security systems (cameras, alarms, electronic and metal detectors, etc.) • Gates and perimeter walls • Curtain rails • Balustrade • Wine racks • Fireplaces • Plumbing • Heating and ventilation • Automated climate control system • Computers and hospitality sector specific software (electronic booking and reservation systems) • Gym equipment (weightlifting machines, etc.) • Swimming pool design and equipment
  • 19. • Project Financing • OPIC anticipates providing up to $5,000,000 in financing and political risk insurance for the project. The remainder of the financing will be provided by private investors. • Conclusion • Project team has successfully completed project of five star hotel. • They desire to get full proof security system, furnishing, and fixtures.
  • 20. • Roles and Responsibilities Project Committee consists of : • construction manager and representatives of users affected by the project (middle management or higher) • Membership is about 5 people • Approves the preliminary analysis report, architecture report, implementation report and all other project deliverables • Approves the project plan and the release plan • Monitors project evolution through regular project reviews • The management level user most directly concerned with the system being developed
  • 21. • Reports to the project committee • Assigns the user personnel needed to support the development team in the preparation of functional specifications and other work • Reviews the preliminary analysis report, the architecture report and the implementation report. • Approves the functional specifications and the definition of data elements and project
  • 22. • Project Manager: • A very dynamic and warmed with good management skills • Reports to the project committee • Heads the development team • Builds the development team • Co-ordinates the development, activities, and may participate in some of them i.e. preliminary analysis • Prepares the project plan and release plans and submits them to the project committee for approval • Approves the group plans • Prepares the project reviews and presents them to the project committee • Conducts progress reviews with the group leaders • Conducts change management meetings • Conducts meetings dealing with outstanding issues
  • 23. Development Team: • Architecture Group: • Responsible for developing the preliminary analysis deliverables • Responsible for developing and updating all architecture deliverables • Must define the mandate and initiate the work of each development group • Provides all support needed by the development group • Responsible for reviewing several development deliverables including: • unit process functional specifications • optimisation of facets
  • 24. • Database Administration Group: • Administrative unit responsible for corporate level database administration • Assigns database administrators to the project • Responsible for physical data modelling dictionary entries, to ensure integrity of all data • Computer Operations Group: • Administrative unit responsible for operating the organisations computer systems • Participates in production architecture (final phases) • Co-ordinates the use of data processing resources for production and development • Assists the users
  • 25. Management Support Services: • This assisted by two support groups: the administrative support group and the control and organisation support group • Assists the project manager in preparing the release plans • Assists the development group leaders in preparing group plans • Participates in progress review and in meetings relating to change management outstanding issues • Assists the project manager in identifying the project team’s organisational needs • Participates as needed in implementing solutions to project team needs i.e. writing procedures, work methods, etc.
  • 26. • Administrative Support Group: • Responsible for providing the development team with administrative support • Reports to the management support services group leader since most of the work comes from this group • Control and Organisation Support Group: • Made up of construction manager and site manager responsible for providing the development team with control and organisation support. • When necessary, one member can be appointed the person responsible for the group • Reports to the management support services group since most of its work comes from this group.
  • 27. • Development Group: • Made up of a group leader, construction manager, site manager and users • A multidisciplinary group whose mandate is to develop the deliverables related to a set of functions in a particular release • Responsible for the functional design and construction phases of the system functions assigned to it • Supports users and computer operations group during the implementation phase
  • 28. Roles and Responsibilities by Type of Human Resource • Functional Analyst: • Responsible for producing the optimisation of facets (data subjects) and the unit process functional specification • Responsible for the definition of data elements and the user guides • With the construction manager, reviews the main specifications derived from the functional specifications for which he/she is responsible • Responsible for the design and documentation of functional test: • Description of functional test groups
  • 29. • Construction manager: • Responsible for providing the following documentation items: • Description of project units • Definition of project communication data • Hostel specifications • Production run specification • Instructions • Reviews construction components produced by site manager • Supports site manager in project • Supports functional analysts and users in functional tests, material tests and implementation
  • 30. • Site manager: • Responsible for materials and components in project • Responsible for unit tests • Supports analysts and users in functional tests, site tests and implementation • Procedures and Methods Analyst: • same as functional analyst but for manual unit processes.
  • 31. • Scope Definition • Establish requirements for 5 star hotel Islamabad project • Identify current resources available • Identify current materials available (if any) • Modify requirements to meet project goal • Planning • Plan the effort required to complete system • Plan work schedules • Plan tasks • Assign tasks to personnel • Plan duties • Assign duties to personnel • Plan costs based on established requirements
  • 32. • Execution and Control • Implement plan to meet objectives • Monitor progress on a regular basis • Control tasks and work schedules through the WBS • Alter work schedule when need arises • Investigate and resolve problems • Report progress to management and stakeholders regularly • Review and Evaluation • Ensure products and plans are evaluated • Access evaluation results and summarize • Produce documentation on the complete project process.
  • 33. Technical aspect • Situation Survey • Define current system • Document work flow • List current inputs and outputs • Define mission critical tasks • Study of Existing Systems • Analysis of current system • Analysis of current resources and requirements.
  • 35.
  • 36. Explanation • 5 Star 1.1Place selection 1.1.1.1Blue Area  1.1.2Area  1.1.3Approval 1.1.3.1 Gov of pak 1.1.3.2 international authority 1.2 Planning  1.2.1 Management Planning  1.2.2 Designing  1.2.3 Constriction  1.2.4 Floor  1.2.5 Cost
  • 37. 1.3 Material  1.3.1 Estimate  1.3.2 Supplier  1.3.3 contract  1.3.4 Quantity 1.3.4.1 Brisk 1.3.4.2 Mud 1.3.4.3 Concrete 1.3.4.4 sent 1.3.4.5 wood 1.3.4.6 iron 1.3.4.7 glass 1.3.4.8 marble 1.4 Management 1.5 Security
  • 38. Technical Description • Project Site • The hotel will be built in Blue Area Islamabad. • Project Status/Timeline • The construction phase will begin in the second half of 2012 and take approximately 4 years to complete.
  • 39. • Headboards and mattress sets • Chairs and sofas • Desks and tables • Audio visual equipment • Refrigerators, stoves, and other appliances • Mirrors and art • Lamps and lighting fixtures • Elevators • Security systems (cameras, alarms, electronic and metal detectors, etc.) • Gates and perimeter walls
  • 40. • Curtain rails • Balustrade • Wine racks • Fireplaces • Plumbing • Heating and ventilation • Automated climate control system • Computers and hospitality sector specific software (electronic booking and reservation systems) • Gym equipment (weightlifting machines, etc.) • Swimming pool design and equipment
  • 41. • Project Financing • OPIC anticipates providing up to $5,000,000 in financing and political risk insurance for the project. The remainder of the financing will be provided by private investors. • Conclusion • Ali&co has completed project successfully. • Customers of this hotel need full proof security system, luxurious furnishing, and fixtures.
  • 42. Roles and Responsibilities • Project Committee: • Made up of the construction manager and representatives of users affected by the project (middle management or higher) • Membership is about 5 people • Approves the preliminary analysis report, architecture report, implementation report and all other project deliverables • Approves the project plan and the release plan • Monitors project evolution through regular project reviews • The management level user most directly concerned with the system being developed • Reports to the project committee
  • 43. • Reviews the preliminary analysis report, the architecture report and the implementation report. • Approves the functional specifications and the definition of data elements and project • Approves user guides • Approves the project plan and the release plans • Settles differences that may arise between users and people working on the project • Approves any change of plan with • Sets priorities for change requests affecting the schedule and may refer this to the project committee
  • 44. • Database Administration Group: • Administrative unit responsible for corporate level database administration • Assigns database administrators to the project • Responsible for physical data modelling dictionary entries, to ensure integrity of all data
  • 45. • Computer Operations Group: • Administrative unit responsible for operating the organisations computer systems • Participates in production architecture (final phases) • Co-ordinates the use of data processing resources for production and development • Assists the users • Takes over releases at production cut-over
  • 46.
  • 47. • Implementation of Solution • Installation (New technology like latest machinery) • Delivery of Solution • Training Staff • Documentation
  • 48. Activities Time required for completion (days) Starting time Ending time Cost resources required 1. Initial work 49 01/01/12 02/19/12 $100,000 Establish requirements for 5 star hotel Islamabad project Modify requirements to meet project goal 59 02/19/12 04/18/12 Plan tasks 47 04/18/12 06/04/12 Define mission critical tasks 43 06/04/12 07/17/12 Plan duties 59 07/17/12 09/14/12 Identify current resource available 39 09/14/12 10/23/12 2. SURVEY 35 10/23/12 11/27/12 $200,000 3. Excavation 55 11/27/12 01/21/13 $400,000 4. Buy material 39 01/21/13 03/01/13 $200,000 5. foundation 49 03/01/13 04/19/13 $100,000 6. Build outside Wall 39 04/19/13 05/28/13 $100,000 7. Structure of building 259 05/28/13 02/11/14 $200,000 8.Install interior plumbing 51 02/11/14 04/03/14 $100,000 9.Install exterior plumbing 47 04/03/14 05/20/14 $100,000 10. Install interior electrical 43 05/20/14 07/02/14 $200,000
  • 49. Activities Time required for completion (days) Starting time Ending time Cost resources required 1. Initial work 59 07/02/14 08/30/14 $1 00,000 12.install wallboard 13. Install exterior sanding 69 08/30/14 11/07/14 $2 00,000 14.Paint exterior 119 11/07/14 03/06/15 $1 00,000 15.Install flooring 59 03/06/15 05/04/15 $1 00,000 16.Paint interior 59 05/04/15 07/02/15 $2 00,000 17.Install exterior doors 29 07/02/15 07/31/15 $1 00,000 18.Install interior doors 39 07/31/15 09/08/15 $1 00,000 19.Install roofing 29 09/08/15 10/07/15 $5 00,000 20.Install equipments and interior furniture 65 10/07/15 12/11/15 $4 00,000
  • 50. • Resource Allocation • Resource Schedules will be maintained in the MS Project Plan located in the project directory and maintained on daily basis. all project team members will report their activities to their team leader on a daily basis so information can be kept current. The MS project plan will be the only valid schedule.
  • 51. • Budget Allocation • Allocation of money will be handled by PM as needed to cover salary and material purchases. $5,000,000 will be allocated at beginning of project to cover the necessary material purchases and the following budget money will be allocated to cover work per day performed by project staff.
  • 52. • Schedule Control Plan • In order to better track the work completed Milestones are further broken down into small work. Control mechanisms are designed to measure the progress of work completed through comparisons of actual to planned progress based on weekly and monthly status reports. In accordance with the Reporting Plan. The schedule requires review and approval of the Change Control Board at the end of each phase of the project.
  • 53. • Budget Control Plan • Baseline budget is documented in the Estimation Plan. Control mechanisms measure comparisons of actual to planned expenditures and the cost of inch pebbles completed and report expenditures as outlined in the Reporting Plan.
  • 54. • Quality Control Plan • Quality control is an integral part of the project and it is controlled by the team of expert quality engineers. construction engineer will head the all team members
  • 55. • Reporting Plan • The Reporting Plan establishes standards for the frequency of reporting and the recipients of reports. By following the standards set forth in the plan, subjective decisions about reporting are eliminated, and any events causing delay in the project will be reported up the ranks. Reporting and Information .
  • 56. • Flow Matrix of information • The Reporting and Information Flow Matrix below explains the standard schedule for meetings and reporting. Conditions are included for both the projects that are on schedule and for projects that are off- schedule based on reporting requirements or as perceived by the project manager to be at risk
  • 57. Status Action Weekly Monthly Quarterly Take these actions when no risk events are present. Status Meetings Project Team Meeting PM Meeting Committee Meeting Upon request or as needed Reports Inch pebbles completed previous cycle and Details of scheduled completions for next week. Summary of standard reports Summarised monthly reports due each quarter Take these actions when risk events are present Earned Value off baseline by 10% or any perceived risk present Project Manager brings news to opic for appropriate action Any report where Earned Value is off baseline by 15% Project Executive Meeting Called. PM to meet with opic is briefed on project status.
  • 58. • Risk Management Plan • The purpose of the Risk Management Plan is to identify, analyze and rank risk Factors. Once factors have been identified then these will be analyzed for impact and consequences and ranked accordingly plans will be put in place for contingencies and tracking and control measures will be put in place. Risk management is an ongoing task, as influencing conditions a rarely stagnant during the course of the project.
  • 59. • Risk Identification • For the 5 star hotel blue area Islamabad Project we have identified two main areas of risk. The loss of key personnel, this could involve personnel being recruited to another employer or project, or the long-term illness of an individual. Funding could be withdrawn from the project due to other priorities.
  • 60. • Risk Analysis • The risks will be analyzed according to the ternary Level Model of risk. • Loss of key personnel - Loss of key personal would prove to difficult to replace during the course of the project. This would severely affect the project schedule due to the small size of the team; loss of more than one member could put the whole project at risk. Given current market conditions for PM resources the likelihood of being recruited has diminished, but still can’t be ignored
  • 61. • Risk Planning • The highest risk to the project is the loss of a key member of the project team. Team members should be advised as to their critical role in the project's success and should be committed to the success of the project. Keeping the objective clear in everyone mind will be priority.
  • 62. • Risk Tracking • Miss. Amna Nawaz will be responsible for the Monitoring of the Likelihood of team members leaving the project. He will monitor market employment conditions and Team morale on a scale of 1-5 these values submitted to the project Manger prior to the weekly Status meeting and results will be track throughout the project.
  • 63. • Risk Control • If it becomes apparent that the factors that affect the loss of team members are on the rise, steps should be taken to ensure that team members remain committed to the project.
  • 64. • Problems Resolution Plan • This plan documents the Defect Resolution activities that will be used by the project team during the implementation construction of hotel for the tourist. This plan defines what will be put under Defect Resolution, who will be involved in the Defect Resolution process, and what procedures are to be used.
  • 65. • Objectives • Identify items to be used with the Defect Resolution plan and the scope of Defect Resolution activity on this project. Identify the roles and responsibilities of those involved in the Defect Resolution process. • Describe the processes and procedures to be used in resolving defects in this project.
  • 66. • Scope • Controlled Items • Defect Resolution will be used on this project to handle defects or problems found in the 5 star hotel projects. The following documents are to be used in conjunction with the Defect Resolution Plan: • Technical Process Plan • Configuration Management Plan • 5 star hotel project Design Document • Test Plan .
  • 67. • Defect Resolution Activities • Defect Resolution will work with the Team members to: • Ensure that any defects or problems that are found with project personnel, structure, and input material etc, is handled in the correct manner. • Ensure that defects are documented properly and filed with the Defect Resolution manager on a per issue basis. • Ensure that documented defects are re-tested and all associated modules are re-tested.
  • 68. • Defect Resolution Manager • The Defect Resolution Manager is responsible for handling all documented defects, working with project Team Members to ensure defect resolution and provide re-testing to affected modules.
  • 69. • Team Members • Team Members will ensure that all fixes are documented properly. Team Members will work with the Defect Resolution Manager to ensure that all fixes are implemented in the 5 star hotel Islamabad project and that all documents are updated prior to testing and final delivery of the 5 star hotel Islamabad project of construction of hostels.
  • 70. • Processes and Procedures • When a defect is encountered by the testing team the Testing Manager should document the issue and send the issue to the Defect Manager who will ensure that the Development team Manager is made aware of the defect so that his team can resolve the issue, once the resolution is implemented and documented the Development team Manager will send the resolution back to the Defect Manager.
  • 71. • Communication Plan • The project team will maintain a schedule of monthly meetings. All workgroup members, subgroup members, project owners and other who have expressed interest are included in the CC list for meeting agendas and meeting notes. If a particular meeting is not needed, it will be cancelled. The workgroup chair/project manager will report progress to the following groups at their request:
  • 72. • Coordinating Committee • Policy Board • Advisory Council • Key stakeholder organizations will be kept abreast of the progress of the workgroup through their representatives on the workgroup. • It is expected that workgroup members will provide presentations about the project at various venues. Individual task teams will work closely on a weekly or daily basis while completing specific tasks.
  • 73. • Issues Management • As issues arise within the project, each team will determine if the issue is significant enough to report it to the Project Manager. The Project Manager, in consultation with the Team Lead, will decide if the issue should be reported to the full Workgroup. If so, the collaborative work site will be used as a place to describe and track issues
  • 74. • Project procurement management: • Procurement will be provided according to the need of project team. material will be purchased by quality engineers and construction engineers. Process of procurement or purchasing will run in the same manner as project manager directs and also costing will be according to the mentioned cost in costing process
  • 75. • Closing of procurement: • All contracts will close out as project finishes. • Proper document done and final report of procurement will presented by project manager. • Remaining material will properly handover to managemet.