The document outlines the key steps and tables involved in the procure to pay process, including creating a requisition and PO, receiving goods, creating an invoice, and posting payments to the general ledger. It involves the following high-level steps: 1. Creating a purchase requisition and converting it to a purchase order 2. Receiving goods and creating a receipt 3. Creating an invoice to match the receipt to the PO 4. Making a payment and posting it to the general ledger 5. Key transaction tables include purchase order headers and lines, receipt headers and lines, invoice headers and lines, and payment and general ledger tables.

1. PROCURE TO PAY
Purchase Order (PO)
1. Create requisition
2. Approve Requisition
3. Auto communicated
4. Convert to PO using Auto create
5. Approve by its manager
6. Communicate PO to supplier ( fax, email, shipping)
7. Receive Goods
8. Create receipt for the good
Account Payable (AP)
9. Create AP invoice
10. Payment creation
11. Transfer to GL
12. Import Journals (Payables)
13. Review Journal
The Receipt is generated after the above said process. Its now time to create an invoice for the
received goods

2. CREATE AP INVOICE:
Navigation: Payables>Invoice>Entry>Invoice
Click on the Type column of the invoice and enter the PO number, then the supplier, Supplier
site, Supplier site automatically appears then click tab and the date appears.
Enter the receipt number and the amount as required.
Click on the match button (Here we match the PO) then click the find button after a new form is
opened.

3. Click on the match check button, and then the fields are highlighted with yellow.
Then click on the Distribute button

4. A new form named match to purchase order is opened. Click on the match check button.
Fill the yellow buttons.
SAVE the form.

5. Close the match forms.
In the main invoice form, click the Actions button. A form opens click on validate and validate
related invoice and click OK.

6. The invoice status changes form Never Validated to Validated.

7. Now again click the Action button.
A form opens; now check the Account Creating button and click OK button. After again click the
Action button, a form opens Check the Pay in full button and Click OK.

8. The payments form opens. Enter the yellow fields and SAVE the form

9. POST TO GENERAL LEDGER
NAVIGATION: Payables manager>invoice
Click on the invoice> in the tool bar click view> request
Then click on Submit a new request
Click on Single Request
Then a Submit request form opens.
In the NAME field enter Payables Transfer to General Ledger,
Then a parameters form opens. Enter the required field like date, in the Transfer to GL interface
to be In Detail.

10. Click on OK button after that
Click on Submit button
Click on find button

11. View the phase and status to be completed and normal.
When you click the view button the output is seen in the new browser window.

12. IMPORTING TO GENERAL LEDGER
Navigation: GL super User>Journal>Import>Run
The import journal form opens,
In the source, enter payables because we are importing the payables modules record to journals
and click Import.
When we import to journals, the request id appears on the screen.

13. In the tool bar
Click View>requests
A request form appears. Click find.
Click refresh till the phase and status converted to completed and normal.

14. MAIN TABLES IN PROCURE TO PAY
PO REQUISITION
MAIN INTERFACE
HEADER Po_requisition_headers_all Po_requisitions_interface_all
LINES Po_requisition_lines_all Same as header
DISTRIBUTION Po_req_distributions_all Po_req_dist_interface_all
PURCHASE ORDER
MAIN INTERFACE
HEADER Po_headers_all Po_headers_interface
LINES Po_lines_all Po_lines_interface
SHIPMENT Po_line_locations_all
DISTRIBUTION Po_distributions_all Po_distributions_interface
RECIEPT
Receipt no is present in column receipt_num of header table
MAIN INTERFACE
HEADER RCV_shipment_headers RCV_headers_interface
LINES RCV_shipment_lines RCV_lines_interface
For Journals RCV_transactions RCV_transactions_interface
INVOICE TABLES
MAIN INTERFACE
HEADER and AP_invoices_all AP_invoices_interface
LINES
DISTRIBUTIONS AP_invoice_distributions_all AP_invoice_lines_interface
PAYMENTS

15. AP_checks_all
AP_invoice_payments_all
1. After Payment the information is stored in tables
AP_AE_headers
AP_AE_lines
2. Run the concurrent request PAYABALES TRANSFER TO GL
Then the information is transferred to
GL_interface
3. After the import journal concurrent program information is transferred to
GL_JE_Batches
GL_JE_headers
GL_JE_lines
GL_import_references
SUPPLIER
MAIN INTERFACE
SUPPLIER PO_vendors AP_suppliers_int
SUPLIER SITE PO_vendor_sites_all AP_supplier_sites_int
SUP-CONTACTS PO_vendor_contacts AP_supplier_contacts_int