The document discusses using PowerPoint as an alternative and augmentative communication (AAC) system, presenting its benefits like cost-effectiveness, customization, and available tech support. It details various dynamic display techniques, layout considerations, and action settings to enhance user communication through PowerPoint. Additionally, it provides insights on recording speech, creating visual scenes, and adapting PowerPoint for different users' needs.

1. PowerPointAn Alternative/Augmentative Communication SystemAmy GarrettISHA Tech ConferenceSeptember 18, 2009

2. PowerPoint for AACWhy use PowerPointEmulates high end AAC devicesDynamic displayCost effectiveCustomizable for individual needsTech support readily available for a commonly used programFree Viewer for access on multiple computersTransfer images & recorded speech toACC devicesOther applicationsPowerPoint for AACIntroduce dynamic displayAssess student skillsSkill buildingInstructionPractice

3. Dynamic DisplayLine GridGrid Created with LinesBlank Slide, white backgroundHorizontal & vertical linesGraphicCopy/paste from BoardmakerSize to fit within grid spaceText included with symbolSpeech, Action Settings…Associated with each pictureLink, Action Settings…Associated with selected pictures

4. Dynamic DisplayFunctions of Language Grid- Functions of LanguageBlank Slide, white backgroundHorizontal & vertical linesColored rectangle shapes layeredGraphicCopy/paste from BoardmakerSize to fit within grid spaceText included with symbolSpeech, Action Settings…Associated with each pictureLink, Action Settings…Associated with selected pictures

5. Dynamic Display3-D ButtonsArray of Action ButtonsBlank slide, black backgroundRows & columns of Action ButtonsGraphicInsert pictureSize to fit on buttonLayered on buttonText entered on Action ButtonsSpeech, Action Settings…Associated with Action Button and pictureLink, Action Settings…Associated with selected buttons and pictures

6. Dynamic DisplayTab NavigationTab NavigationGrid created with linesAction Buttons (with text) added layered for tab navigationGraphicCopy/paste from BoardmakerSize to fit within grid spaceText included with symbolSpeech, Action Settings…Associated with symbolLink, Action Settings…Associated with Action Buttons

7. Visual ScenesTransparent ButtonsTransparent Action Buttons Blank slideBackground PictureTextEntered on Action ButtonsAction ButtonsTransparent, no lineSpeech, Action Settings…Associated with Action ButtonsLink, Action Settings…Associated with selected Action Buttons

8. AAC vs. PowerPointAACLayoutBased on objectsObjects contain a single elementObjects perform limited actionsDifferent types of objects perform actions differentlyObjects can be layeredObjects floatVoiceRecorded speech, from a sound editor or within PowerPointGraphicsImported LayoutBased on an array of cells,which arealso called buttonsCells contain multiple elementsCells perform multiple actionsCells are independentCells are fixedVoiceText-to-speech, recorded speech GraphicsIntegrated symbol libraryImportedPowerPoint

9. PowerPoint Features for AACVocabulary is the Key to Successful AACInteractiveOffer a variety of functions of languageFunctional for user’s needsEnable user to influence his/her environmentClickable ObjectsKiosk mode to point & click to a specific targetAction Settings…Link slides for a dynamic displayPlay sound (recorded speech) for speech outputLayoutAction ButtonsPicturesText boxesShapes

10. Getting StartedUser ConsiderationsDetermine communication needsSelect vocabularyDevelop a layout to facilitate user’s communication needsNumber of cellsSize of cellsGraphics & textNavigation systemPowerPoint Set-Up SequenceGather & organize imagesOpen a template or design a gridSave as…Set up show in kiosk modeFill buttons that are consistent on each slideDuplicate slideAdd graphic & text to all buttonsRecord, save & organize speechSet Action SettingsPlay sound (speech) and link slides

11. Clickable ObjectsSet up a PowerPoint Show with Clickable ObjectsSlide Show (menu bar)Set Up Show…Browsed at kioskClickable objectsAction buttonsPicturesShapes Text boxesText is highlighted & underlined

12. Mac 2008 ToolsWhere are the tools? Standard toolbarView/ToolbarsFormatting PaletteView/ToolboxorStandard toolbar icon

13. Fill a Line GridCopy/Paste Picture & Text from BoardmakerSymbol & text paste onto the center of the slideResize to fit in the grid spaceTextIncluded with Boardmaker symbolUse alternate namesAction Settings…Play sound and/or hyperlinkAssociated with the picture Picture selected

14. Resize a Picture Formatting PaletteSelect the pictureSize, Rotation, and OrderingDialogue boxDouble click on the picture

15. Align ObjectsHow to line-up objectsOrderingAlignLeft, center, right, top, middle, bottomDistributeHorizontally, verticallyArrangeBring to front, send to backGroupingGroup objects to move, resize, or rotate them as a unitGrouped objects do not play soundsSize, Rotation, and Ordering

16. Boardmaker SettingsLink to PowerPointTo copy a Boardmaker symbol to another applicationOption-Click on the linked application buttonBrowse, select PowerPoint application iconAdd Symbol NamesClick change symbol names iconEnter text (word, phrase or sentence)Click Add NameClick OK

17. Action SettingsMouse clickAction initiated by a clickHyperlink toSelect Slide… from the drop down menuChoose slide by its number, title and graphicPlay soundSelect Other Sound… from the drop down menuBrowse the computer to locate and select a soundHighlight click optionalWhere are Action Settings?Menu bar/Slide Show orRight click on the object

18. Fill an Action Button TemplateInsert Picture (from file or clipart)Inserts onto the center of slideCrop to fit the button shapeResize to fit the button sizeTextEdit text on buttonAction Settings….Play sound and/or hyperlinkAssociate with the picture andAssociate with the Action ButtonAction button selectedPicture selected

19. Create a Visual SceneBackground PictureAdd a Background PictureNew presentationSlide layout, blank slideAdd a background pictureMenu bar-Format/Slide BackgroundFormatting Palette-Slide BackgroundSelect Fill in left-hand columnSelect the Picture tab Choose a PictureBrowse computer to locate and select a background pictureClick Apply

20. Create a Visual SceneTransparent Action ButtonsAdd Action ButtonsMenu bar-Slide Show/Action Buttons/CustomDraw with the crosshair cursorCancel the Action SettingsMake the Button TransparentColors, Weights, and FillsFill Transparency 100%No LineChoose no line from the Color drop down menuNo Shadow

21. Create a Visual SceneTransparent Action ButtonsText, optionalFont settingsColor SizeAlignment & SpacingWrap textShrink to fitEnter on the Action ButtonsAction Settings….Play sound and/or hyperlinkAssociate with the Action Button

22. Why Record SpeechUse a Digital Sound EditorImproved speech qualityConsistent volume between recorded speech and computer generated soundsMessages start and stop immediatelyEasier to organize and locate filesUse messages in multiple applicationsAudacity®Free, open source software for recording and editing soundsMac OS XMicrosoft WindowsGNU/Linuxother operating systemsMultilingualSave in variety of sound formatshttp://audacity.sourceforge.net/

23. Record SpeechRecord MessageFile/NewClick the round red record buttonRecordClick the square yellow stop buttonHighlight the messageSave MessageFile/Export Selection as WAVName.wavSave in folder RecordStopPlaySelection Highlighted

24. Create a Template Tips New presentationSlide layout/blank slideSave as…ObjectsDraw one shapeLine or Action ButtonSet parameters Color, size, weight (thickness), 3-D effectsCopy, paste the object multiple timesUse formatting tools toAlign edgesDistribute horizontally Distribute verticallyInsert Duplicate Slide(s)

25. Use PowerPoint to CommunicateEnvironment Enable the user to make eye contact with the conversational partner(s)Provide computer speakers that produce clear speechUser AccessProvide alternative computer access, if needed, so the user can focus on communication rather than motor skillsUpdate VocabularyChange or add vocabulary frequently to maintain user and partner interest in conversing

26. Mouse AlternativesJoystick & TrackballSpeed settings for for disabledAccessible mouse buttonsHeadpointingClick or dwell on targetMouseKeysSystem accessibility featureMacSystem preferencesUniversal accessWinControl panelAccessibilityKid trackN-ABLER joysticksmartNAV

27. Touch Input Touch inputOptions & controlsFinger and/or stylusTouch enter/exitAcceptance timeTouch monitorStabilityAdd-on touch screenSecure attachmentFit monitor size & shapeRefractionMagic Touch ScreenPlanar

28. Touch InputInteractive WhiteboardSmartBoardCheck accessibly for all studentsTablet ComputerOptions & controlsFinger and/or stylusTouch enter/exitAcceptance timeBrite ComputersHP Compaq

29. Hand Held DevicesSmart PhoneOffice MobilePowerPoint MobileFull screen viewFunctions vary by phone & version of Windows Mobile operating systemConsiderationsTouch inputSpeakers

30. ResourcesCarson, Eric; Kennedy, M. From evaluation to innovation: How to emulate dynamic display using PowerPoint. Closing The Gap, February/March 2006, Vol. 24 No. 6. http://www.closingthegap.com/solutions/articlesGarrett, Amy,powerpointaac. ISHA Technology Conference September 18,2009. http://powerpointaac.pbworks.com/Luther, Jim; Adapted Computer Access Materials for Windows.http://www22.brinkster.com/jimluther/access.htm