A PMIS tool can provide benefits for organizations that utilize remote work programs. Nearly six in ten employers see cost savings from telecommuting. As project teams may be dispersed globally or locally, efficient collaboration technologies are important. However, many project managers still rely on email for document sharing. An organization should assess its current PMIS system and user needs to ensure the proper selection and use of a system that meets the demands of projects, managers, and stakeholders. Web and cloud-based PMIS tools can streamline processes, saving time and increasing accuracy for remote project teams.

1. SPMO WORKBOOK
HAVE YOU IMPLEMENTED A PMIS TOOL IN YOUR
ORGANIZATION?
There are many advantages for PMO’s that utilize Project
Management Information System (PMIS) tools and establish work
from home programs. Nearly six out of ten employers identify cost
savings as a significant benefit to telecommuting. Project Managers
may work a significant distance from the colleagues who they rely on
most. Whether around the world, in another building, from home, or
down the hallway, some project teams meet in person. Although more
efficient technologies exist, many PMs continue to use the back-and-
forth email exchange and document management methods of the
past. Assess your organization’s PMIS and determine the uses of the
PMIS system to make certain that the PMIS will meet the information
needs of the project manager and stakeholders.
Instructions: PMIS Selection Matrix for 3 different programs
DESCRIPTION PTS
AVAILABLE
PMIS
1
PMIS
2
PMIS
3
Requirements: How well does the system meet the
user needs?
Scalability: Has the system been tested or
implemented at the scale necessary
Sustainability: Can the system be easily maintained
and adapted as organizational needs change?
User fit: Does the system fit well within the existing
culture, language, and user processes?
Costs: Are the costs of implementation and operations
within funding constraints?
Timeline: Can the system be implemented within the
expected time frame?
Licensing and contracting: How well does the system
fit the procurement guidelines for intellectual property
and use of local resources?
SCORE
Web and cloud based PMIS
tools can better facilitate
the project management
process, saving time and
increasing accuracy.
Productivity Enhancers:
PMIS Tools
Welcom Software, Deltek
Cobra, TRAKKER® EPM,
Spider PMIS, Primavera
Versions: Suretrak, P3,
Expedition Contract Control
Slack.com allows whole
teams to share project,
group, and topic channels.
Time Management
Kanbanflow.com has a built-in
Pomodoro timer to keep track
of how long a task takes.
Collaboration
Realtimeboard.com a
“whiteboard in browser”,
allows real time idea sharing.
Conference & Scheduling
Fuze.com a web-based, high-
quality HD video and audio
conferencing tool, is designed
for teams/groups (up to 25
participants)
Knowledge Sharing
Trapit.com, for knowledge
management & sharing
Featured PMIS: Nodewave.com,
created in Switzerland, founder Michal
Bagnol’s Nodewave Project Information
Management System (PMIS) is based
on the Project Management Institute’s
comprehensive guidance for project
managers found in the PMBOK,
Crystal Guliford, MLS, is a Project Management graduate
student at the Univ. of Houston, and founder of Utova!
Academic Research & Consulting. www.utova.org