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Project Management an Introduction

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Project Management an Introduction

  1. 1. Project Management Professional PMP CERTIFICATION
  2. 2. What is a Project A Temporary endeavor with a specific start & end. Resulting in a unique product or service never done before. Project Management • The way of handling a Project through its complete duration, which manages all the activities in the project.
  3. 3. Program Management • A group of projects related to each other being handled together. Portfolio Management • A group of programs, projects & other related work being handled together.
  4. 4. Organisationnel Project Management (OPM) An organizational process to give direction that how a project, program, other related work & portfolio will be managed, directed, executed measured to achieve best strategic goals. OPM3: Organizational Project Management Maturity Model
  5. 5. OPM3: Organizational Project Management Maturity Model OPM •How a project, program, other related work & portfolio will be managed, directed, executed measured to achieve best strategic goals Portfolio Management •To manage programs, projects & other related work together Program Management •To manage projects related to each other together Project Management •Handling a Project through its complete duration, which manages all the activities in the project Organisationnel Project Management (OPM)
  6. 6. Project Management Office (PMO) • An organizational entity looking after all projects being done by company to check if they are going in right direction & fulfill organizational strategic goals achievements. Supportive: No control over projects Controlling: Moderate control over projects Directive: High level of control over projects
  7. 7. Project Constraints • The factors on which project completion is dependent. Cost Time Resources ScopeQuality Customer Satisfaction Risk
  8. 8. Stakeholder & Stakeholder Management • Every individual or group, who may have a positive or negative impact on the project. PM Sponsor Customer Team Seller Govt. Other Organization Law enforcement & justice agencies Market forces End user Banks Financial Institutions Consultants NGO’s
  9. 9. Stakeholder & Stakeholder Management (Cont.) Keep them informed Solicit their input Satisfy their need & expectations
  10. 10. Organizational Structures PM has no authority all powers are with Functional Manager Functional Project Manager has all powers Projectized 02 Bosses Powers are shared Matrix
  11. 11. Organisationnel Structures (Cont.) Matrix Strong Matrix Weak Matrix PM’s Roles: •Project Expeditor (PM has no Power) •Project coordinator (PM has limited decision power) PM’s Roles: • PM has no power all powers are under FM’s control
  12. 12. Project Based Organization Creates temporary frame work around projects.
  13. 13. Organizational Hierarchy Strategic Management Middle Management Operational Management
  14. 14. Enterprise Environmental Factors • Existing systems & culture of the organization. These factors are input for Initiating & planning new projects. These come with new project Out of project team’s control
  15. 15. Project Management Information System (PMIS) • The centralized information system of company to store & retrieve projects information, lessons learned, Project management planning system, Attendance system, shared file management system etc. Projects information Lessons learned Project management planning system Attendance system Shared file management system Etc….
  16. 16. Organizational Process Assets • Processes, Procedures, & Historical info Activities Lessons Learned WBS Reports Bench marks Estimates Lessons Learned New Project Project’s Lessons Learned Company’s Lessons Learned Database (Archive) Other Projects
  17. 17. Project Life Cycle What you need to do “to do” work. (Based on industry/organization/product. Project Management Process What you need to do to manage the work. (Standard procedures based on PM best practices)
  18. 18. Project Life Cycle Plan Driven •1st plan each & every thing & then proceed to execute. Change Driven •Plan only a part of project at initial stage & then keep continuous planning while executing (normally project done in phases)
  19. 19. Project Management Process 5 Process Groups Initiating Planning Executing Monitoring & Controlling Closing

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