The document discusses the evolving trends in project and portfolio management (PPM) for engineering, emphasizing integration, agile methodologies, data-driven decision-making, and sustainability. Key challenges include complexity in projects, risk management, and the need for effective remote collaboration tools. OnePlan is highlighted as a comprehensive solution for strategic portfolio management, utilizing AI to enhance decision-making and optimize project outcomes.

1. In partnership with
Advancing Engineering with AI
Through the Next Generation of Strategic Project Portfolio Management
with OnePlan

2. Trends The current state of project and portfolio management (PPM) for engineering is continually evolving,
driven by advancements in technology, changing project demands, and a growing emphasis on
efficiency and sustainability. Here are some key trends and aspects of PPM in engineering:
Digital Transformation
Integrated Systems
Agile and Iterative Approaches
Data-Driven Decision Making
Risk Management
Remote Collaboration
Sustainability
• There's a move towards integrated PPM systems that bring together project planning, scheduling, resource
management, and financials into a unified platform. Integration improves visibility, decision-making, and efficiency.
• Agile methodologies are increasingly used in engineering projects, allowing for more flexibility, faster iterations,
and better responsiveness to changing requirements.
• PPM in engineering is becoming more data-centric. Advanced analytics and AI are used to analyze project
data, predict outcomes, and optimize resource allocation.
• With the complexity of engineering projects, risk management is a critical focus. PPM tools now often
include robust risk assessment and mitigation features.
• The ability to collaborate remotely has become vital, especially after the experiences of the COVID-19 pandemic.
PPM tools now emphasize remote access, real-time updates, and virtual collaboration features.
• Many engineering projects now have a strong focus on sustainability. PPM includes considerations for
environmental impact assessments, carbon footprint tracking, and green project management practices.
• Like many industries, engineering is undergoing a digital transformation. This includes the adoption of digital
tools for project management, such as cloud-based platforms, AI-driven analytics, and collaborative software.

3. Major Challenges of Modern Engineering Projects
Complexity
• Interdisciplinary nature
• Technical complexity
• Globalization
Budget/Cost Mgmt
• Costoverruns
• Resourceallocation
Schedule and Time Constraints
• Schedule overruns
• Tight Deadlines
Risk Mgmt
• Uncertainty
• Risk Identification
Sustainability/Environmental Impact
• Regulatory compliance
• Carbon footprint
Technology Integration
• Rapid technological advancements
• Legacy systems
Stakeholder Management
• Diversestakeholders
• Communication
Quality Control
• Meeting standards
• Defects and rework
Supply Chain Disruptions
• Global supply chains
• Material shortages
Human Resources
• Skills gap and shortages
• Workforcediversity and inclusion
Health and Safety
• Workplacesafety
• Pandemic preparedness
Regulatory Compliance
• Changing regulations
• Permitting and approvals
Data Management
• Big data
• Cybersecurity
Ethical Considerations
• Ethical design
• Sustainability ethics

4. Common Components of Engineering Projects
Scope Definition
• Project Objectives
• Requirements
• Constraints
• Deliverables
Project Planning
• WBS & Scheduling
• Resource Planning
• Risk Management
• Quality Planning
Design/Development
• Conceptual Design
• Detailed Design
• Prototype & Testing
• Iterative Refinement
Procurement/Logistics
• Supplier selection
• Procurement Planning
• Logistics Management
Construction or Mfg.
• Construction Mgmt
• Quality Assurance
• Safety & Compliance
• Progress monitoring
Testing/Commissioning
• Functional Testing
• Performance Testing
• Commissioning
Documentation
• Technical documents
• As-Built drawings
• Certificates &
Compliance
Project Management
• Communication
• Change mgmt.
• Budget/Cost control
• Stakeholder mgmt.
Post-Project Support
• Maintenance
• Warranty support
• Performance monitoring
Handover & Closeout
• Client acceptance
• Training
• Documentation handover
• Lessons learned

5. Product Portfolio Management
• Product portfolio management is all about
developing and implementing a
comprehensive and profitable business
strategy for your company’s entire product
line. Making a product portfolio as strong as it
can be is the goal of good product portfolio
management.
• Product portfolio management goes way
beyond singular product management and
day-to-day project management.
Understanding the goals and benefits of product
portfolio management can not only boost your
company’s bottom line but also transform the
company from top to bottom.

6. Benefits Of Product Portfolio Management
• Evaluate product performance.
• Increase efficiency. By looking at which products
meet company goals, businesses can prioritize
stronger products and launch new products more
quickly.
• Improve competitive ranking. By tracking market
trends, businesses are better able to pinpoint
customer needs and adapt to changing market
trends.
• Centralize data. This enables teams and
departments to better communicate with each other.
• Determine and prepare for risks.
• Research from Manufacturers Alliance shows that 61
percent of product managers rate product life cycle
and portfolio management as “very or extremely
important”to their role. Why? Because product
portfolio management helps businesses make
decisions in line with the reality of their products’
successes.

7. Common Features of Portfolio Management Software
• Data analytics
• Product roadmap tools
• Risk management features
• Budget tracking and resource allocation
• Scheduling
• Time tracking
• Portfolio ranking tools

8. Different Methodologies
Agile
Waterfall
Hybrid
• Agile is growing
• Waterfall is still widely used
• Agile variants
• Hybrid methodologies
• Personalized, cherry-picked versions

9. • Associate and align
• Aggregate and rollup
• Different methodologies
• Variety of tools
• Translate to common
metrics for leadership
Consolidating and Translating
Hybrid
Corporate Strategy
Key Results
Product Lines
Products
Release Release Release Release Release Release
Methodology
Tools
Teams
Leadership

10. Corporate Goals
Portfolios
Strategic Themes
Programs
Initiative Initiative Initiative Initiative Initiative Initiative
Methodology
Tools
• Associate and align
• Aggregate and rollup
• Different methodologies
• Variety of tools
• Translate to common
metrics for leadership
Teams
Leadership
• Burn Down
• Burn Up
• Velocity
• Cumulative
Flow Diagram
• WSJF
• Bug Trends
Consolidating and Translating
All Agile Teams
• NPV
• IRR
• ROI
• Earned Value
• Utilization
• Milestones
• CPI
• SPI
• Cost Variance

11. Leadershiprequires SPM to support enterprise-wide strategy-to-execution
alignment and adaptation.
Definition of key business strategies and desired business outcomes,
and mapping key portfolio elements, such as business capabilities,
investments, programs, digital and physical products,
applications, and projects.
Capture, define and prioritize business strategies; manage the
execution of initiatives, programsand projects that drive the
achievementof these strategies; and provide full visibilityand
managementof core functional assets.
Strategic Portfolio Management (SPM)
Supports three key stakeholders from Leadership who sets direction,
IT/Functionalmanagement who owns the critical assets in infrastructure and
Execution teams that plan and deliver projects and products in the pursuitof
reachingthe business goals.
Strategic Portfolio Management as a set of business capabilities, processes and supporting portfolio
management technology.

12. Shift Toward SPM to Enable Organizational Agility
The increasing pace of change and environmental turbulence creates
unsustainable strain for organizations. The need for agility will drive
strategic portfolio leaders to increase adoption of strategic portfolio
management and change supporting tooling and metrics.
Key Findings
• Only 16% of organizations are highly effective at all three key
attributes of strategic portfolio management (SPM) — portfolio
alignment, ongoing portfolio flexibility and value-driven decision
making.
• A fragmented approach to designing the future of work can lead to
excessive costs due to conflicting priorities, redundant
processes and misaligned goals.
• In a distributed delivery environment, business leaders overemphasize
local customer needs while making decisions and unintentionally pull
the enterprise away from its strategic objectives.

13. OnePlan Provides the Path to Strategic Portfolio Management
A complete solution for the Enterprise
BUSINESS LEADERS
Solutions that define business goals and strategies,
as well as track progress at the levels of portfolios,
business capabilities, products and strategic
initiatives.
OKRs | VALUE STREAMS
FUNCTIONAL LEADERS
Solutions that can present the interrelated
perspectives, views and considerations needed to
make strategic decisions across the business.
ENTERPRISE ARCHITECTURE MANAGEMENT
APPLICATION PORTFOLIO MANAGEMENT
PRODUCT PORTFOLIO MANAGEMENT
EXECUTION LEADERS
Solutions that support the selection, planning and
execution of a variety of different Initiatives across
the organization
ADAPTIVE | PSA | AGILE | PRODUCT

14. Portfolio Managers
Resource Planning
Financial Planning
Work Plan
Visualizations
Dashboards
Status Reports
Plan Managers
Agile Plan
Ideation / Requests
Artificial Intelligence – Sofia GPT
Strategy
Timesheets
My Work
Stakeholders
Team Members
Executives
Portfolio Planning
Planning
Do the right work Do the work right
Resource Negotiation
Resource Managers
Enterprise Architecture
Execution Analysis
What-if Scenario Modeling
• Products
• Services
• Applications
Capacity Planning
Issues Risks Changes
• BusinessValue
• Benefits
Realization
OKRs

15. Say Hello to OnePlan’s ‘Sofia GPT’
A Game-Changer for StrategicPortfolio Management
Data Integration:
Accesses data from both OpenAI's extensive network and
OnePlan's own resources.
AI-Driven Collaboration
Sofia GPT, an advanced Azure OpenAI module, is tailored to
transform strategic portfolio and work management.
Intuitive Interaction:
Understands natural language and provides real-time responses,
enhancing strategic planning and decision-making efficiency.
Automation Powerhouse:
Simplifies tasks like data entry, information retrieval,
communication, estimation, anomaly detection, and more.

16. Sofia GPT Always Available in OnePlan

17. AI Evolution in Portfolio Management
Step 01
Step 02
Step 03
Step 04
Step 05
APIs
Scripts
Predictive Analytics
In-built AI Assistant
Fully Auto Mode
Integration
Automation
AI Based
Suggestive for SPM
AI Based
Assistantfor SPM
AI Based
Autonomousfor SPM
Previously Now Future
nePlan AI

18. Incorporate GenAI Into Overall SPM Practices

19. Sample Use Cases for AI in Strategic Portfolio Management
OnePlan's Sofia GPT helps
organizations make data-
driven decisions and
forecast outcomes.
Strategic
Planning
Work
Management
OnePlan's Sofia GPT helps
organizations balance
their portfolio of projects
to maximize value.
Resource
Allocation
OnePlan's Sofia GPT helps
organizations manage
resources, tasks, and
timelines more efficiently.
Investment
Forecasting
OnePlan's Sofia GPT helps
organizations identify and
mitigate potential risks to
their projects and
portfolios.
Risk
Assessment
OnePlan's Sofia GPT helps
organizations optimize
resource allocation across
projects and teams.
Portfolio
Optimization
OnePlan's Sofia GPT helps
organizations manage
project costs, budgets,
and forecasts.

20. Business Case Definition – Technology Product Engineering

21. Provide a list of viable OKRs for Technology Product Engineering

22. Demonstration

23. AI-Driven Strategic Planning with OnePlan
➢ Increased Productivity: Sofia GPT's AI-based strategic planningtoolscan help to increase
productivityby streamliningthe OKR developmentprocess, reducing manual input, and
automatingroutine tasks.
➢ Improved Alignment: Sofia GPT can help to align organizational objectiveswith individual
and team OKRs. By analyzingbusiness performance metrics and identifyingareas for
improvement, Sofia GPT can inform the developmentof OKRs and ensure alignment with
overallorganizational objectives.
➢ Data-Driven Decision Making: Sofia GPT can analyze OKRs and related data to identify
patterns, opportunities,and potentialrisks. It can use predictive analyticsto forecast OKR
outcomes and identify potentialroadblocks.Thiscan help stakeholdersmake data-driven
decisionsto achieve their strategic goals.
➢ Optimization: Sofia GPT can analyze OKRs and providerecommendationsto optimize
outcomes. By recommending adjustmentsto OKRs, resource allocations,and other
factors, Sofia GPT can maximize OKR success and improve business outcomes.

24. Analyze data to identify patterns, opportunities, and potential risks

25. AI-enabled Work Management with OnePlan
➢ Work plan creation: OnePlan's Sofia GPT can help create and manage work templates for
common types of work, such as project planning, marketing campaigns, or software
development. These templates can be customized based on the specific needs of a
project, and they can be used to standardize workflows, reduce errors, and improve
efficiency.
➢ Schedule risk assessment: OnePlan's Sofia GPT can help teams assess the risk associated
with individual tasks and projects by analyzing data related to past performance, resource
availability, and other factors that can impact project success. By identifying and
mitigating risks early on, teams can improve the likelihood of project success and avoid
potential delays or failures.
➢ Schedule optimization: OnePlan's Sofia GPT can help teams optimize project schedules by
analyzing data related to resource availability, task dependencies, and project goals. By
identifying the most efficient and effective schedule, teams can reduce delays and
improve overall project outcomes.

26. Plan Creation – Digital Transformation Program

27. AI-enabled Portfolio Optimization with OnePlan
➢ Data analysis: OnePlan'sSofia GPT can analyze data related to a company'sproject
portfolio, includingproject goals, resources, timelines, budgets, and risks. This analysiscan
help identify patterns and trends that can inform decision-makingaroundproject selection
and prioritization.
➢ Prediction and forecasting:By analyzingOnePlan data, OnePlan's Sofia GPT can make
predictions and forecasts about the likely outcomes of different project scenarios. This can
help decision-makers anticipatepotentialproblemsor opportunities and make more
informed decisions about project prioritization.
➢ Risk assessment:OnePlan's Sofia GPT can help assess the risk associated with different
projects in a portfolio, includingthe likelihoodof project delays, cost overruns, and other
potentialissues. This informationcan help inform project prioritization andresource
allocation decisions.
➢ PortfolioOptimization:OnePlan's Sofia GPT can use optimizationalgorithmsto identify
the best combinationof projects to include in a portfolio based on various criteria, such as
business goals, resource availability,and risk tolerance.

28. Provide a summary of the portfolio data

29. Budget and Plan Optimization - Intake Lead – Select Projects based on criteria

30. AI-enabled Risk Identification & Mitigation with OnePlan
➢ Identifying and categorizing risks: Sofia GPT can analyze large volumes of data and
identify potential risks that may affect an organization. It can also categorize the risks
based on severity, likelihood of occurrence, and potential impact on the organization.
➢ Predicting future risks: Sofia GPT can analyze historical data and use machine learning
algorithms to predict future risks that may arise. This can help organizations take
preventive measures and prepare for potential risks.
➢ Recommending mitigation strategies: Based on the identified risks, Sofia GPT can
recommend mitigation strategies that can help organizations reduce the likelihood or
impact of the risks. These strategies can be customized based on the specific needs and
characteristics of the organization.

31. Identify potential risks and how to mitigate them

32. AI-enabled Resource Capacity Planning with OnePlan
➢ ResourceAllocation: Sofia GPT can help organizationsoptimize resource allocation by
analyzingthe current resource usage patternsand predicting future demand. This can help
organizationsto allocateresources more efficiently and avoidover/underutilization of
resources.
➢ Capacity Planning: Sofia GPT can help organizationsto plan for future capacity requirements
by analyzinghistoricalusage data and predicting future demand. Thiscan help organizations
to make informed decisions about when to add or remove resources to meet changing
business needs.
➢ ResourceOptimization: Sofia GPT can be used to optimize resource utilizationby identifying
opportunitiesto reduce waste, improve efficiency, and increase productivity.This can help
organizationsto reduce costs and improve their overallperformance.
➢ Predictive Talent Acquisition: Sofia GPT can analyze OnePlan data to predict future hiring
needs based on trends and patterns. This can help businesses plan their talent acquisition
strategy and identify the right candidatesfor their organization

33. Provide a sample Resource Plan by hours and month for this plan

34. AI-powered Investment Forecasting and Predictive Analytics
➢ Predicting and forecasting costs: Sofia GPT can analyze OnePlan financial data, identify
patterns, and predict future costs. This can help businesses plan their budgets more
accurately and avoid unexpected expenses.
➢ Optimizing spending: Sofia GPT can analyze spending patterns and identify areas where
costs can be reduced or optimized. This can help businesses make more informed
decisions about where to allocate their resources.
➢ Providing real-time insights: Sofia GPT can provide real-time insights into financial data,
allowing businesses to make more informed decisions quickly. This can help businesses
respond to changes in the market or in their own financial situation more effectively.

35. What are the key insights and trends that can be inferred from the financial data?

36. Help me write a project summary email to my manager

37. Augmented Data Entry – Project Manager Status Report Narrative

38. Summary and Next Steps

39. • Engineering has its own unique challenges for success in the
organization
• Better alignment with strategy and business architecture is
needed for successful outcomes
• Strategic Portfolio Management (SPM) has become
important in today’s business environment
• Increased complexity, and the fast pace of change requires
enhanced methods and approaches
• Introduction of Gen AI is adding to the degree of change
impacting the Engineering and Product Portfolios
• OnePlan provides end-to-end Strategic Portfolio
Management in the Microsoft Cloud
• OnePlan meets you where you are, and enables a crawl,
walk, run approach to attain the full benefits of SPM
• The use of AI provides valuable assistance and insights to
our SPM efforts, and Sofia GPT provides AI-enabled
capabilities in OnePlan
Summary

40. - Global PPM Leader for 5 Consecutive Years
Consistently Recognized as a Market Leader
OnePlan cited as a top vendor in
“Determine the Future of Microsoft
Project in Your Organization”
Strategy and Innovation
2023 Peer Insights
“Voice of the Customer”
Strategic Portfolio Management

41. Our Next Webinars
https://oneplan.ai/webinars/
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42. www.appsource.com
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44. Contact Us
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Jim Patterson
jpatterson@oneplan.ai
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