Has your computer, shared drive and cloud-based storage world become a mess of lost files, duplicate documents, and missing information. Do you find yourself spending more and more time looking for that one picture? one document? A digital declutter can help organize your PC, your mind and speed up your computer. During this 2 part course, you will not only learn about tools and techniques to get organized – but actually work to organize your digital life. We will focus on 4 basic areas: Dedupe your files Organize your files so they can be located quickly Tools and tips on how to keep yourself organized for the future How to ensure you do not lose your files, music and photos. Instructor: Rachel Eichen Rachel Eichen is a certified presenter who has had over three years of teaching experience. She has taught computer classes to passengers on the Grand Princess cruise ship, which included such topics as Adobe Photoshop and Microsoft Office. She also taught classes while working within the software industry. She enjoys learning about new technology trends and loves sharing this information with others. Rachel holds a Master’s degree in Library & Information Science and a bachelor’s degree in Technical Writing. When registering you also be registered for Part 2 - Thursday July 24, 2014 @ 1:00 PM EST

1. Organize Your PC:
2-part Series
Presented by:
Rachel Eichen

2. Which OS are you running?
Windows XP Windows 7

3. Image from http://de-stress4life.com/2011/05/30/less-mess-less-stress/

4. Organize

5. Agenda
 Delete What You Don’t Need
 Organize Your Files
 Organize Incoming Knowledge

7. Deleting = Good
 Try to keep 25% of your harddrive free
(on a 500GB harddrive, that’s 125GB
free)
 Less space = your computer works
harder

8. Recycle Bin
 Everything “deleted” goes to the Recycle
Bin (i.e. still taking up space)
 Shift+Delete to bypass Recycle Bin
 Clean out regularly

9. Duplicate Cleaner
Delete Duplicate Files
http://www.digitalvolcano.co.uk/duplicatecleaner.html

12. CCleaner
https://www.piriform.com/CCLEANER

13. Folder Size
http://foldersize.sourceforge.net/

14. Organize Your
Files

15. Create Folders
 Right Click on Desktop (or within folder)
 New > Folder
 Name Meaningfully

16. Everything Has a Place
 Create as many folders as needed
 Folders Need Meaningful Names
 Turn on preview (View > Extra Large Icons) to see

17. Moving Files
 PC:
 Hold Ctrl/Shift to select multiple files
 Control + X = Cut
 Control + V = Paste
 Control + A = Select All
 Right-click and drag to make sure you are
moving
 Mac
 Hold Command to select Multiple Files
 Click and drag to new folder

18. Rename Files
 Image003 v.
2011JulyGabrielPoolParty100
 F2 or Right Click > Rename

19. Rename Files
 Shift or Ctrl to select multiple files
 Rename all at once!
>

20. Do you really
need it?
Picture Source http://www.elisquared.com/2011/12/follow-friday-14.html

21. Change Default Save
Destination
 Save to Desktop
 Not My Documents or Downloads (where
things will just gather)
 In Chrome > Settings > “Show advanced
settings”

22. Never Let it Happen Again
 When downloading, rename pictures and
documents. Give a meaningful name:
 Date
 Event
 Person
 Tag if possible
 Check EXIF data if unsure
(Right click > properties)

23. The Key: Clear
Your Desktop
Regularly

24. Organize incoming knowledge to
maximize the time you have and to
avoid becoming overwhelmed

25. Consider an Information Diet

26. BE AWARE OF NETFLIX QUEUE
SYNDROME WITH YOUR NEWS
Twitter, Email, RSS, Facebook, Google+, Pinterest, LInkedIn

27. Consider Dumping
 Redundant News Sources
 Those you are “saving” for
later
 Topics no longer of interest

28. Social Media
 Follow in ONE place
 Why are you
following them?

If you skim or skip
them 70% of the
time – delete, hide
or unfollow

29. Cleaning Up Facebook
 Delete your “likes”
 “Hide” annoying family
 “Unfriend” a few people
 Create lists of close friends and family

30. Hide a Person’s Feed

33. Yipit.
http://yipit.com/

34. Unroll.me

35. Unroll.me

36. Homework
 Try out one of the tips mentioned in this
presentation
 E-mail me about it and let me know how
it went
 Ex: “Downloaded Duplicate Cleaner and
it found over 2,000 duplicate files.
Deleted them and freed up over 500 MB
of space!”

37. Rachel Eichen
adverb@gmail.com
slideshare.net/adverb
www.learnsurge.com
www.novarelibrary.com

38. Organize Your PC:
2-part Series
Presented by:
Rachel Eichen

39. Agenda
 Assignment Review
 Spyware/AntiVirus
 Backup & Cloud Storage

40. Spyware/Antivirus

41. Microsoft Security
Essentials
http://windows.microsoft.com/en-us/
windows/security-essentials-download

42. Avast Free Antivirus
http://www.avast.com/en-us/index

43. Avira Antivirus
http://www.avira.com/en/index

44. Spybot (Spyware removal)
http://www.safer-networking.org/

45. Backup Hardware

46. Keep Backup Hardware Current

47. What is Cloud Computing?
 Internet-based
 No hard drive
needed
 Software examples
include: Facebook
and
G-mail

48. The Main Sites
 Dropbox
 Google Docs/Drive
 Amazon Cloud Player
 Microsoft OneDrive

49. Dropbox

50. Remote File Storage
Dropbox keeps 30
days – back-up so
I can restore
accidently deleted
files. Phew!

51. Syncing Different Devices
 Use the Desktop Version of Dropbox
and keep all documents/folders stored
there.
 Download the App for phones/tablets
 Also – works with Google Drive, Box
and other Cloud Sites…

52. Auto-Sync Mobile Phone
Pictures and Desktop Uploads

54. Tools and Toys for Dropbox

55. Email Directly to Dropbox
SendtoDropbox.com

56. Great for PDF and other online
documents
Save a FILE VIA URL
https://www.urldroplet.com

57. Sync Your Ebooks
www.gutenberg.org/

58. - Open Dropbox on device and
read away
- Automate – and send to your
Kindle wappwolf.com
How to access
Top image from http://lifehacker.com/5984823/?post=57532641

59. www.ifttt.com
IFTTT

61. Organize your
technology to
ensure data
security, back-ups,
and other
important
processes are
running at full
efficiency.

62. Look into Password
Managers
 Features:
 Multi-browser
 Multi-device
 Password Generators
LastPass, Norton, Dashlane 1.1

63. Passwords
 Change Everything!
 One word is not enough – words, symbols,
numbers, capitalization
 Longer the better
 Double Authentication when possible

64. Security Questions
LIE!!!!!!!!!
First Pet?
First Concert?
Mother’s Maiden Name?
First Car?
Favorite Book?
Grandmother’s Maiden Name?

65. Analyze Your
Settings
• Browser Extensions
• Uninstall Programs
• Turn off items on
start menu

66. What tools do you use?
• Western Digital MyCloud
• Dropbox
• Evernote
• OneNote

67. Rachel Eichen
adverb@gmail.com
slideshare.net/adverb
www.learnsurge.com
www.novarelibrary.com