This document describes how Oracle Grants Accounting integrates with other Oracle applications like Oracle Assets, General Ledger, Human Resources, Payables, Projects, Purchasing, Receivables, and Workflow. Key aspects of integration include sharing entities, importing and exporting transactional data between the applications to track costs and commitments, and using one application to generate journal entries for another.

1. Integration of Oracle Grants
Accounting with Other Oracle
Applications

2. Objectives
– Describe the integration of Oracle Grants
Accounting with other Oracle Applications

3. Overview of Integration
Oracle Applications Integrated with Oracle Grants Accounting
Oracle Assets Oracle Payables
Oracle General Ledger Oracle Position Control
Oracle Grants Proposal Oracle Grants Accounting
Oracle Human Resources Oracle Purchasing and Oracle
iProcurement
Oracle Internet Expenses Oracle Receivables
Oracle Labor Distribution Oracle Workflow
Oracle Subledger Accounting

4. Oracle Assets
Oracle Assets
Oracle Grants
Accounting
Oracle Assets
Asset Cost Lines and
Retirement Cost
Lines
Interface Asset
Costs and/or
Retirement Costs
to Oracle Assets
FA Mass
Additions
Table
Post Mass
Additions
Oracle
Subledger
Accounting
Generate
Asset Lines
Transfer to
Oracle
General
Ledger
Oracle Subledger
Accounting

5. Oracle General Ledger
Cost and
Revenue
Distribution
Lines
GL
Interface
Tables
Journal
Import
GL PostingGL Journal
Tables
Accounting
Events
Accounting
Entries
Oracle Grants Accounting Oracle General LedgerOracle Subledger
Accounting

6. Oracle Human Resources
Oracle Human Resources Oracle Grants Accounting
Oracle Grants
Accounting
Entities
shared with
Oracle Grants
Accounting
Employees
Organizations
and
Organization
Hierarchies
Business
Group
Definitions
Jobs

7. Oracle Internet Expenses
Oracle Internet Expenses Oracle Payables
Enter and submit
grant-related
expense reports
Approve and audit
expense reports
Expense
Reports
Run Expense
Report Export
Invoices
Validate and pay
invoice
Validate invoice
and create
accounting
Payments
Continued…
Accrual basis Cash basis

8. Oracle Internet Expenses
Import transactions
Transaction
Import Tables
Oracle Grants Accounting
Expenditure
Items Table
Interface expense
reports from Oracle
Payables
…Continued
Accrual basis Cash basis

9. Oracle Grants
Accounting
Oracle Labor Distribution
Payroll
Transactions
Import Payroll
&
Apply Labor
Schedules
Oracle
General Ledger
Oracle Labor
Distribution
Summarize
and
Transfer to
GL and
GMS
Oracle HRMS
Post Payroll costs to Labor Distribution clearing account
Oracle Grants
Accounting and Oracle
Subledger Accounting
Oracle General
Ledger
Oracle Subledger
Accounting

10. Oracle Labor Distribution
Define salary in Oracle
HRMS
Apply labor
schedules
Validate
PTAEO
Create
encumbrance
for time
periods
Summarize &
Transfer
encumbrances Oracle Grants
Accounting
Oracle General
Ledger
Oracle Labor Distribution

11. Oracle Payables (Accrual)
Supplier cost with accrual basis processing flow
Match to purchasing
document
Invoices
Payments
Interface Supplier
Costs
Oracle Grants
Accounting
Unaccrued
Invoice
Distributions
Discounts
Oracle Payables
Enter supplier invoice Import supplier
invoice
Expenditures
Track as
committed costs

12. Oracle Payables (Cash)
Supplier cost with cash basis processing flow
Match to purchasing
document
Invoices
Payments
Interface Supplier
Costs
Oracle Grants
Accounting
Payments and
Discounts
Oracle Payables
Enter supplier invoice Import supplier
invoice
Expenditures
Track as
committed costs

13. Oracle Position Control
Budgeted
Amount
Budgeting
routed
& approved
Grants
award
set up
Encumbrance
created
Commitment
Budgeted
Amount =
Grants
ReservationPTAEO
Oracle Position Control Oracle Grants Accounting
Create
reservations
in Oracle Grants
Accounting

14. Oracle Project Costing
Award
Project A
Funds projects
Project B
Use projects to manage
award-funded activities.

15. Oracle Purchasing and Oracle
iProcurement
Oracle Grants Accounting
Oracle Purchasing
Requisitions
AutoCreate or enter
purchase orders
Purchase
Orders
Track as
committed costs
Enter requisitions in Oracle Purchasing
or Oracle iProcurement

16. Oracle Receivables
Oracle
Receivables
Oracle Grants
Accounting
AutoInvoice Import
Released
Invoices
Interface to Oracle
Receivables
AR Interface
Tables
Invoice Tables
Continued…

17. Oracle Receivables
Oracle Subledger
Accounting
Oracle
ReceivablesSubmit AccountingContinued…
Subledger
Accounting
Entries
Transfer to General
Ledger
GL Interface
Tables
Oracle General
Ledger

18. Oracle Subledger Accounting
Generate accounting
events and create
accounting
Transfer journal
entries to GL
Oracle Grants
Accounting
Oracle Subledger
Accounting
Oracle General
Ledger
Oracle Grants Accounting uses predefined setup for Oracle Subledger
Accounting so that Oracle Subledger Accounting accepts the default
accounting information from Oracle Grants Accounting without change.

19. Oracle Workflow
Installments
Budgets
Reports
Notification Process
Oracle
Grants
Accounting
Oracle Workflow Oracle Grants Accounting