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Occupational health and safety implementation
This document outlines an occupational health and safety management system based on OHSAS 18001. It discusses the benefits of implementing such a system, including reducing risks, accidents, and financial losses. It then describes the key elements of OHSAS 18001, including performing hazard assessments, establishing objectives and procedures, implementing operational controls, and conducting audits and management reviews to ensure continual improvement of health and safety practices. Responsibilities are defined for managers, supervisors, safety representatives, and employees to maintain safe operations.
In this document
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Overview of Occupational Health and Safety Management Systems and the OHSAS 18001:2007 framework.
Discussion on compatibility of management systems like ISO 9001, ISO 14001 with OHSAS 18001, emphasizing systematic business approaches.
Role of external audits in improving safety performance, reducing accidents, and maintaining legal compliance with a timeline of OHSAS revisions.
Various motivations for implementing safety management including moral, legal, financial, and corporate governance aspects relevant to businesses.
Describes OHSAS 18001 approach and clauses related to risk identification, legal compliance, and hazard assessment methodologies.
Policy ensuring contractors prioritize safety and comply with health and safety requirements while working.
Details on implementation responsibilities through proper training, operational control, and safety procedures integration.
Emphasis on checking and corrective actions, incident reporting, audits, management reviews for continuous improvement in health and safety.
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Occupational health and safety implementation
- 1. Occupational Health andSafety Management System OHSAS 18001:2007 YOUR IMPLEMENTATION GUIDE Presented By: Dr. Madhu Aman Sharma Principal Consultant & Lead Auditor
- 2. Presented By: Dr. MadhuAman Sharma Principal Consultant & Lead Auditor What is a Management System? Drivers for implementing a Health and Safety Management System What is OHSAS 18001 Implementation of OHSAS 18001 Q & A
- 3. ISO 9001 QualityManagement ISO 14001 Environmental Management ISO 27001 Information Security Management OHSAS 18001 Occupational Health and Safety Management Each designed to provide a systematic approach to undertaking business activities
- 4. • Management systemsare designed to be compatible, allowing organisation to implement any or all that fit their business needs as either stand alone or integrated systems. • Based on the Deming model - Plan – Do – Check – Act • Comprising of five main elements • Policy • Planning • Implementation and Operation • Checking and Corrective Action • Management Review • And demonstrating a commitment to continual improvement
- 5. • External auditsensure that operational controls are maintained • Reduced risk of accidents and financial losses • Use of the ‘Certification Body registered symbol’ • Maintain legal compliance • Drive continual improvement
- 6. • 1991 –HSG 65 • 1996 – BS 8800 • 1999 – OHSAS 18001 • 2000 – Revitalising Health & Safety • 2004 – BS 8800 (revised) • 2005 – OHSAS 18001 (revised) • 2007- OHSAS 18001 ( re-revised)
- 7. • Moral • Legal •Financial • Corporate Governance • Insurance • Customers
- 8. • 235 peoplekilled in the U.K. last year in work related incidents • 0.81 deaths per 100,000 workers • 2.2 m people suffered from work related illness • Employees working in SMEs are twice has likely to be seriously injured or killed
- 9. • 39 milliondays lost per annum • 30 million days lost due to work related illness • 9 million due lost due to injury • Cost to business £25 billion per annum • Uninsured costs typically 10 x more than insurance costs
- 10. Company Law Review •Private companies >£500million t/o • PLCs > £50million t/o • Fair and true Financial and Operating Report • Information on risks and strategies
- 11. • Evidence ofmanagement of risk • Reduction in liability • All factors that effect insurance premiums
- 12.
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- 17. Status Review Existing information, instructions & allocated resources Best practice/Guida ncefrom Sector Policy Legislation & Regulations
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- 19. • Clause 4.2OH&S Policy • The Policy should be appropriate to the organisations OH&S risks • Include a commitment to continual improvement • Include a commitment to comply to legislation • Be documented • All employees be made aware of their individual obligations • Be available to all interested parties • Be reviewed for its appropriateness periodically
- 21.
- 22. • Clause 4.3Planning, the core of the 18001 specification • Hazard identification, risk assessment and risk control – Agree methodology • Identification of legal requirements • Objective setting • Development of Management programmes
- 23. Initial Review -Hazard – Universal Exports
- 24. Every year Everyday Lost time injury Fatality 1 2 3 2 3 4 6 6 9 (1-3) (1-3)Severity Likelihood
- 25. Slightly harmful Harmful Extremely harmful Highly unlikely Trivial TolerableModerate Unlikely Tolerable Moderate Substantial Likely Moderate Substantial IIInnntttooollleeerrraaabbbllleee
- 26. Work activity HazardExposure Legal Control measures risk priority Machine operation - Electricity - Noise - Moving parts - Fork Lift Trucks 20 people working in the factory 8 hours per day Max 60 min durations Management Regs Noise Regs Electrical Regs Welfare Regs - Hearing protection available - Guards (fixed) - Maintenance - PAT Testing - Trained operators Tolerable Priority 3 (low)
- 27. Activity Hazard ExposureLegal Controls risk Intolerable Cleaning - Lone working - Slips & trips (wet floors - Use of chemicals – (fumes, mixing chemicals - adverse reactions etc) - Lifting - Electricity - Working at Height Contractor – 10 Part time - 2 hours / evening - Contract with supplier is prime legal driver COSHH PUWER none Intolerable Priority 1 Verify contractors risk assessment methods and safe systems of work. Both contractor and Client must consider together risk assessment and preventative and proactive steps to the work force Health and safety responsibilities are defined by criminal law and cannot be passes on from one party to another by a contract… See ‘Use of contractors on HSE web site’
- 28. Statement for: Controlof Contractors POLICY: Objectives To ensure all contractors whilst carrying out work for FTP take reasonable care for their own safety as well as for the health and safety of company employees and any other persons who may be affected by their activities. To ensure all contractors comply with the company policies and procedures and with any statutory provisions placed upon them or the company. Implementation All Contractors must complete a permit to work before any work is carried out on Site this must include H&S Policy, Insurance Policy, Method Statement, There are NO exceptions to this rule under any circumstances All contracts will include obligations for health and safety; full details of these obligations will be available on site. All contractors will be issued with an FTP identification badge and informed of the contact person who will be responsible for implementation. All contractors will be issued with a Contractors Handout when they arrive on site. It will contain details of our Environmental Health and Safety Requirements. REFERENCE DOCUMENTATION: Health and Safety at Work Act 1974 VA 145 13 076 Permit to Work Procedure
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- 30. • Clause 4.4Implementation and Operation • Structure and responsibility • Training, awareness, competence • Consultation and communication • Documentation, change control NB kept to the minimum required for effectiveness • Operational control • Emergency preparedness and response
- 31. • PPE • Visitors •First aid • COSHH • Lone working • Permit to work • Process training
- 32. MANAGERS Each manager isresponsible for the day-to-day safety of his work area and all employees under his control. To this end he will ensure that all employees fully understand the company Health and Safety Policy and that all company directives and procedures are fully complied with. The manager will ensure that his department has documented procedures for all Health and Safety and auditing standards.. a) The provision and maintenance of safe plant and equipment and all safe systems of work. b) The provision for safe storage handling and transportation of articles and substances. c) The provision of information instruction training and supervision. d) The provision of safe access and egress e) The provision of a safe working environment f) The provision of good welfare facilities. g) The provision of First Aid and Occupational Health facilities h) Ensure any new machinery either purchased or delivered complies with all existing Health and Safety legislation i) Prior to going into production. To assist in achieving these standards a full time Safety Manger will provide advice and resources to each of the business managers. Risk Assessments will be carried out on a 18 Month cycle except when the risk becomes intolerable or when a change in production is to be carried out Managers must ensure that the Safety Department is aware of all changes taking place that include any form or movement of machinery. Trained personnel must only carry out risk Assessments.
- 33. Supervisors and TeamLeaders On a day-to-day basis the Supervisor or Team Leader have control of health safety and welfare within their respective areas. They must be familiar with the company’s Safety Policy and actively support the company on any Safety matters this will include attendance at monthly Safety meetings and the support of any Safety training that may be taking place. Their specific responsibilities will include 1) Ensuring that all machinery and equipment is safe and maintained as appropriate. 2) Report all accidents near misses and dangerous occurrences and ensure that the required investigations are carried out 3) Ensure that all employees under their control carryout their duties in a safe way at all times while at work. 4) Maintain a good standard of housekeeping at all times 5) Make recommendations to their business manager on matters regarding Health Safety and Welfare.
- 34. Safety Representatives. Freudenberg TechnicalProducts fully supports employee representation on health safety and welfare matters. The company views Safety Representatives as playing a key role in consultations with the employer and considers the Safety Representative to be one of the main links of any Health and Safety Committee. In addition to this The Safety Representative shall promote Health and Safety to all employees and will have the following functions 1) They will investigate complaints by an employee that relate to that employee’s Health Safety and Welfare. 2) They will make representations to the employer on matters regarding Health Safety and Welfare. 3) They will make representations to the employer on general matters that may have Health and Safety Concerns. 4) Carryout inspections of the workplace and document in accordance with company procedures. 5) Represent all employees in consultation with officers and inspectors of the Health and Safety Executive or any other enforcing authority. 6) Receive any instructions or information from officers or inspectors affecting the employee’s health safety and welfare. Safety Representatives should receive training to give them the skill and knowledge that will allow them to fulfil their obligations. Safety Representatives names should be included in any Inductions given to new employees.
- 35. Employees. All employeeshave a Legal Duty while at work TO: 1) Take responsibility for their own and that of others Health and Safety and except responsibility for all of there acts or omissions whilst in the place of work. Co-Operate with their employer at all times enabling the employer to comply with all duties and requirements that may be placed upon them. 3) Report to the Supervisor or Manager any faults in plant machinery and equipment or indeed any dangerous situation. 4) Not interfere with or misuse anything that belongs to the company that is in the best interests of Health and Safety 5) Comply with all Health and Safety Instructions given to them by any person in authority. Reporting of Faults and Dangerous Situations. Every employee has a legal duty to report to there Team Leader or Supervisor any faults to any plant or equipment. If the response they receive is not satisfactory then they should contact the Health and Safety Department.
- 36. • Paper orelectronic • Stand-alone or integrated • Typical structure includes: Policy Procedures Processes Associated documents/records e.g. Accident records, completed risk assessments (COSHH, Fire, DSE)
- 37. Procedure s Work Instructions, checklists, forms, Records Policy Policy,Scope Describes processes who, what, when, where Describes how tasks and specific activities are done Provides objective Evidence of compliance to OHS requirements clause 4.5 Level 2 Level 3 Level 4
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- 39. • Clause 4.5Checking and corrective action • Performance measuring and monitoring • Accident, incident, non-conformance and corrective and preventive actions • Records and records management • Audits
- 40. Proactive • Internal Audits •Objective achievement • Training effectiveness • Staff attitudes • Health surveillance • Exposure levels • Use of PPE Reactive • Unsafe acts • Near misses • Accidents • Sickness absence • Complaints • Regulatory Issues
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- 42. • Clause 4.6Management Review The periodic review of the management system • The results of Internal Audits • Changes to the OHSMS • Incident/accident reporting and outcomes • New/changes to legislation • New/changes to processes • Objectives and policy • Consider changes to the organisation, are our objectives still relevant.
- 43. Inputs What needsto change? Outputs Audits –External -Internal Organisation changes Actions Outstanding Objectives & Targets Accidents/Incidents Operational Control Legal Compliance Policy Training/competency Improvement action planReview
- 44. ?Questions Mail at :certifications@iso-certifications.com