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Niojak HR Mall Integrit Brochure
- 1. Integrity Matters Integrated Whistle blower Platform with Ethics Helpline & Case Management
- 2. HR Solutions For Every HR Circumstance Background Verification Training Games & Activities 120 Customers 25,000 Trainees Employee Engagement 70 Ready to Use Kits Psychometric Assessments 800 Customers 30 Lac Assessments Payroll & Compliance 2,500 Customers 5 Lac Employee Records Training Modules & Workshops 1 Lac Training Delivery Hours HR Surveys 90,000 Employees Covered 360 Degree Feedback 100 Clients 50,000 Feedbacks Prevention of Sexual Harassment 16,000 Employee Modules HRMS & HRIS 300 Customers 4 Lac Employee Records 225 Customers 8 Lac Verifications Performance Management 16,000 Appraisals Applicant Tracking System 2500 Happy Recruiters Exit Interviews 1.75 lac Exit Interviews Leadership Coaching 2000 Hours of Interaction HR Outsourcing 8000 Contract Employees
- 3. Something fishy is going on . Should I report it? Will I be harassed if I do so? Make your Whistleblower policy work Integrity Matters Ethics Helpline& Case Management Helps you Secure, efficient and confidential system for internal whistleblowing Multiple confidential channels – Web, Phone, Email, Fax, Post Single, secure incident repository Web application for management of issues Two-way communication withanonymous reporters Real -time trend -analysis, based on theregular data generated fromthe helpline Encourage employeesto report all suspicious incidents Receive timely alerts ; deal with incidents internally as you deem fit Detect risks that won’t be learned of any other way Fix vulnerabilities in internal controls Comply with the New Companies Act 2013 and SEBI Corporate Governance Code mandating a “Vigil Mechanism” Have a solution that pays for itself - often for years - by detecting early and avoiding what could otherwise be expensive losses
- 4. and chooses into written is mail How does ethics reporting work? Advantages of Integrity Matters: Availability of professionally developed and managed services Guaranteed confidentiality and desired anonymity – builds trust Supports positive perception of your organization's commitment High availability (40% reports are made outside business hours) External provider helps establish the program’s independence and credibility Flexibility in the choice of reporting channels and multilingual capabilities Easily extended to your external stakeholders like vendors, business partners etc. Incorporation of global best practices Step 1 Step 2Step 3 Step 4 A reporter calls on Integrity Matters toll-free phone line his/her preferred language Reporter describes the potential or actual wrongdoing to a specialist Reporter receives a unique report number and may send supporting evidence via e -mail, fax or post Integrity Matters transcribes and translates the recording report and attaches evidence (if any) Report is entered into Integrity Matters Case Management System Designated client nominee/s alerted via e - Reporter calls the toll -free number again Reporter provides unique report key and receives management response and case status . Responds to follow -up questions The reporter may provide additional information / documents at any time Client nominee classifies the report; assigns status, priority and investigator based on nature of compliant Case investigator formulates and sends a management response to the complaint with a confirmation and asks for further information, if any, via the Case Management System Note: - Similar process is followed for reports made via other channels like web, email, fax and post etc. - Integrity Matters does not capture IP address or store web cookies to further protect reporter confidentiality
- 5. Case Study: Lupin Ltd. Client situation • Lupin Ltd. , India’s fourth largest pharmaceutical company, wanted to strengthen its whistleblower mechanismby offering confidential and independent reporting channels to its 15,000 strong workforce in India • Although Lupin had a strong Ombudsperson process for ethics reporting , leadership wanted to integrate all confidential reporting channels with a centralized Case Management Systemto aid the Ombudsperson Committee • Existing mechanism did not allow for a single repository of all case data, real-time trend analysis and two -way communication with anonymous reporters Integrity Matters Services In -Scope • Provide Lupin employees with safe, confidential and anonymous channels for reporting wrongdoing and accessing employee PLEDGE • Ethics reporting i ntegrated with a sophisticated case management system to aid senior management , including two - way follow -up communication with anonymous reporters • Data Analysis and Management Reporting modules in -built into the Case Management System to indicate any trends, patterns or areas of concern Key impacts achieved • Strongly re-enforced management commitment to an ethical workplace • Employees are encouraged tospeak -up and raise their concerns without fear of retaliation • With timely alerts to potential wrongdoing, senior management is able to deal with incidents internally and protect employees, business interests and reputation • Spe ed up the response time of the Ombudsperson committee and helped close the communication loop with reporters • Helped set up a process for remediation and frame policies preventing vulnerabili ties in internal controls
- 6. Advantage Niojak HR Mall Brought to you by a team of 400 HR & Ecommerce professionals, the Niojak HR Mall has been built to empower Organisations with the best in class People Solutions A range of Smart HR Tools, State-of-the-Art HR Solutions and HR Services that cover every HR circumstance. India’s Largest HR Services Aggregator, offering HR Solutions that cover every HR circumstance India’s First HR E-Commerce Portal, a One-Stop-Shop for all HR needs Over 3000 Corporate HR Departments use the HR Services offered by Niojak HR Mall
- 7. Corporate Office: E-619, Floral Deck Plaza, 22nd Road, MIDC, Andheri East, Mumbai 400093 Tel: +91 22 4227 1300 Email ID: support@niojak.com Website: www.niojak.com CIN: U72900TN2012PTC087542