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Project Management 4
Module 4: Supervision of a project
Module 4: Supervision of a project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1. UNDERTAKE THE MANAGEMENT ACTIVITIES FROM START TO END FOR A SMALL PROJECT ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1.1 Explain how activities and responsibilities for the activities are assigned to personnel ,[object Object],[object Object],[object Object]
1.2 Defining communication in a project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1.2 Defining communication in a project ,[object Object],[object Object],[object Object]
1.2 Defining communication in a project ,[object Object],[object Object],[object Object],[object Object]
1.2 Defining communication in a project ,[object Object],[object Object],[object Object]
1.2 Defining communication in a project ,[object Object],[object Object],[object Object],[object Object]
1.2 Defining communication in a project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1.2 Defining communication in a project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1.2 Defining communication in a project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1.2 Defining communication in a project ,[object Object],[object Object],[object Object],[object Object],[object Object]
1.2 Defining communication in a project ,[object Object],[object Object],[object Object],[object Object],[object Object]
1.2 Defining communication in a project ,[object Object],[object Object],[object Object],[object Object],[object Object]
1.3 Project operations to support time frames of a project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1.4 Project process measurement tools to measure progress of project scope and requirements ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1.4 Project process measurement tools to measure progress of project scope and requirements ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1.4 Project process measurement tools to measure progress of project scope and requirements ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
1.4 Project process measurement tools to measure progress of project scope and requirements ,[object Object],[object Object],[object Object],[object Object]
1.4 Project process measurement tools to measure progress of project scope and requirements ,[object Object],[object Object]
1.5 Evaluation tools to monitor, evaluate and control the project according to the project management plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Execution of close down procedures according to the project management plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2. DESCRIBE AND EXPLAIN THE NEEDS FOR CONSISTENT PROCESSES AND STANDARDS TO ACHIEVE QUALITY ,[object Object],[object Object],[object Object],[object Object]
2.1 Explain the need to introduce and maintain a consistent control system into the project ,[object Object],[object Object],[object Object],[object Object]
Quality control and quality assurance ,[object Object],[object Object],[object Object],[object Object]
Quality control system ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2.2 Explain the process required to control quality in accordance with organisational standards and practices or recognised industry practice ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2.2 Explain the process required to control quality in accordance with organisational standards and practices or recognised industry practice ,[object Object],[object Object],[object Object],[object Object],[object Object]
2.2 Explain the process required to control quality in accordance with organisational standards and practices or recognised industry practice ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2.2 Explain the process required to control quality in accordance with organisational standards and practices or recognised industry practice ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Distinctions that a project team should know ,[object Object],[object Object],[object Object]
Distinctions that a project team should know ,[object Object],[object Object],[object Object]
Distinctions that a project team should know ,[object Object],[object Object],[object Object]
Distinctions that a project team should know ,[object Object],[object Object],[object Object]
Controlling the project participants ,[object Object],[object Object],[object Object],[object Object]
Controlling the project participants ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Typical action list
Quality control tools ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Quality control tools ,[object Object],[object Object],[object Object],[object Object]
Quality control tools ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Quality control tools ,[object Object],[object Object],[object Object],[object Object],[object Object]
Scatter plot with trend line
Quality control tools ,[object Object],[object Object]
Quality control tools ,[object Object],[object Object],[object Object],[object Object]
Quality control tools ,[object Object],[object Object]
Quality control tools ,[object Object],[object Object],[object Object]
2.3 Deviance from specifications may be acceptable – non conformance is unacceptable ,[object Object],[object Object]
DESCRIBE AND EXPLAIN HOW QUALITY MANAGEMENT IMPACTS A PROJECT ,[object Object],[object Object],[object Object],[object Object],[object Object]
3.1 Explain the need for quality management on a project ,[object Object],[object Object],[object Object],[object Object],[object Object]
3.2 Describe the impact of good quality management on a project ,[object Object],[object Object],[object Object],[object Object]
The quality cycle
Stages in the development of quality management
Stages in the development of quality management ,[object Object],[object Object],[object Object]
Stages in the development of quality management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Stages in the development of quality management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Stages in the development of quality management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Stages in the development of quality management ,[object Object],[object Object],[object Object],[object Object]
Managing quality in projects ,[object Object],[object Object],[object Object],[object Object]
Integrating quality in project planning ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Integrating quality in project planning ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Monitoring ,[object Object],[object Object],[object Object]
Rating ,[object Object],[object Object]
3.3 Discuss the lack of quality management on a project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
3.3 Discuss the lack of quality management on a project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
3.4 Assess a given project’s quality systems and management systems ID Description Duration (Days) Mo 1 Tu 2 We 3 Th 4 Fr 5 Sa 6 Su 7 Mo 8 Tu 9 We 10 1 Foundations  1 2 Erect steel columns 3 3 Install roof trusses  2 4 Brickwork  3 5 Fit roof tiles 1
4. SUPERVISE AND MONITOR A TEAM WORKING ON A SMALL PROJECT ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Project teams ,[object Object],[object Object],[object Object],[object Object],[object Object]
Creating a project team ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Addressing team members’ needs ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
4.2 List supervisory activities with reference to project teams ,[object Object],[object Object],[object Object],[object Object]
4.2 List supervisory activities with reference to project teams ,[object Object],[object Object],[object Object],[object Object]
Staffing options ,[object Object],[object Object],[object Object],[object Object]
Skills inventory ,[object Object],[object Object],[object Object],[object Object]
Training ,[object Object],[object Object],[object Object]
Imposed team members ,[object Object],[object Object],[object Object],[object Object],[object Object]
Delegate activities within the team as per project plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Matching skills to tasks on work breakdown structure ,[object Object],[object Object],[object Object],[object Object],[object Object]
Example
4.4 Identify, agree and document the objectives and goals for the team according to management plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
4.5 Identify and describe the monitoring tool  of the achievements of the team against goals and objectives ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
4.6 Identify corrective action to sustain team performance ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Individual performance self-evaluation ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
4.7 Describe the implementation process of the corrective action ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Activity 1 ,[object Object]
Pitfalls in project teams ,[object Object],[object Object],[object Object],[object Object]
5. REPORT PROGRESS FOR A SMALL PROJECT ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
5.1 Explain the variety of reporting lines within a project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Purely project organisational structure ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Purely project organisational structure ,[object Object],[object Object],[object Object],[object Object],[object Object]
Reporting lines within a project Parent organisation Project manager Project team member 1 Project team member 2 Project team member 3 Project team member 4 Project designers and engineers Civil foreman Project contractor Sub-contractor (plumbing) Sub-contractor (electrician)
5.2 Develop and document reporting lines of the identified project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Status reports ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Project status report
Variances reports Activity 122:  3 000   100 -------- X  -----  = 7,8% 38 000  1      Activity 214  3 500   100 -------  X  -----  = -8,2% 42 500   1
Exception reporting ,[object Object],[object Object],[object Object],[object Object],[object Object]
Monthly reports ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Weekly reports ,[object Object]
5.3 Progress reporting ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Individual status meetings ,[object Object],[object Object],[object Object]
6. IDENTIFY AND RECTIFY PROBLEMS OCCURRING IN A PROJECT ,[object Object],[object Object],[object Object],[object Object]
6.1 Problem solving process State the problem Determine the facts Identify the priority problem Explore alternatives Implement Selection solution Follow-up
6.2 Identify and document potential problems that may occur in a project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Activity 2 ,[object Object]
6.3 Identify reporting and documenting systems for problems ,[object Object],[object Object],[object Object],[object Object]

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Project Management Supervision Quality

  • 2. Module 4: Supervision of a project
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  • 44. Scatter plot with trend line
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  • 54. Stages in the development of quality management
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  • 67. 3.4 Assess a given project’s quality systems and management systems ID Description Duration (Days) Mo 1 Tu 2 We 3 Th 4 Fr 5 Sa 6 Su 7 Mo 8 Tu 9 We 10 1 Foundations 1 2 Erect steel columns 3 3 Install roof trusses 2 4 Brickwork 3 5 Fit roof tiles 1
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  • 92. Reporting lines within a project Parent organisation Project manager Project team member 1 Project team member 2 Project team member 3 Project team member 4 Project designers and engineers Civil foreman Project contractor Sub-contractor (plumbing) Sub-contractor (electrician)
  • 93.
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  • 96. Variances reports Activity 122: 3 000 100 -------- X ----- = 7,8% 38 000 1      Activity 214 3 500 100 ------- X ----- = -8,2% 42 500 1
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  • 103. 6.1 Problem solving process State the problem Determine the facts Identify the priority problem Explore alternatives Implement Selection solution Follow-up
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