Uploaded bySandra Lee
MYOB Classroom
The document provides an overview of the topics covered in a MYOB training session. The training covers how to set up and manage key aspects of MYOB including the chart of accounts, budgets, taxes, banking, payments, receipts, inventory, sales, purchases, reports, passwords and more. It includes explanations of common processes like entering transactions, reconciling payments and handling reversals or amendments to transactions.
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MYOB Classroom
- 1. MYOB TRAINING Training Scope -Create/ Delete/Modify Chart of Account - Set up Budget - Tax Code List - Key linked account / How to unlink an account - Handling payments & receipts (Non Trade Related) - Banking Command Centre - Record Import GST - Inventory (Understanding stock & non-stock item) - Sales processes - Purchase processes - Receive customer payments with bank charges - Handling Contra payments - Enter accrual transactions - Set up passwords & user security rights - Lock Period
- 2. MYOB TRAINING Create Chartof Accounts
- 3. MYOB TRAINING Understanding thedifferent levels of reports Key linked accounts Create/ Delete/Modify Chart of Account
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- 7. MYOB TRAINING Break Time 15 mins
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- 9. MYOB TRAINING Find transactions Reverse/ Delete Transaction Impacts on Reports
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- 12. MYOB TRAINING Inventory (Understandingstock & non-stock item)
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- 14. MYOB TRAINING Purchases CommandCentre Get ready to learn more on Purchases Processes in MYOB !
- 15. Enter • Order Purchases • Dr Trade Creditor • Supplier Bills • Dr COS/or Asset • Cr Bank • Cr Trade Creditor Purchases Pay Bills Register
- 16. PURCHASES PROCESS CYCLE • Account Payables • Profit and Loss Enter • Balance Sheet Purchases • General Ledger Debit Note can be created in • GST Report the Purchase Command Centre • Supplier Purchase Reports • Inventory report Debit Note Reports updated Handling Reverse/ Delete reversal/ Payment deletion of bill A payment needs to be deleted Two options in MYOB or reversed before an invoice •Delete Invoice can be amended! •Reverse Invoice
- 17. Typical Purchase process Purchase Order Partial receipt of Pay Bill items from an order Reversal / Convert Deletion of Order to Bill / or Bill Payments
- 18. Things to Note! If a payment is applied to a bill, you have to reverse or delete payment before making changes the supplier bill. Reverse/ Amend delete Supplier payment Bill
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- 20. MYOB TRAINING Handling SupplierPayments with Bank Charges
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- 22. MYOB TRAINING Sales CommandCentre Get ready to learn more on Sales Processes in MYOB !
- 23. Enter Sales • Quote • Dr Bank • Order • Dr Trade Debtor • Cr Trade Debtor • Invoice • Cr Sales Receive Sales Register Payments
- 24. SALES PROCESS CYCLE • Account Receivables • Profit and Loss • Balance Sheet Enter Sales • General Ledger Credit Note can be created in • GST Report the Sales Command Centre • Customer Sales Reports • Inventory report Credit Note Reports updated Handling Reverse/ Delete reversal/ Payment deletion of invoice A payment needs to be deleted Two options in MYOB or reversed before an invoice •Delete Invoice can be amended! •Reverse Invoice
- 25. Normal Sales process Quote Reversal Order Payment Invoice
- 26. Things to Note! If a payment is applied to an invoice, you have to reverse or delete payment before making changes to an invoice Reverse/ Amend delete Invoice payment
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- 28. MYOB TRAINING Receive CustomerPayments with Bank Charges
- 29. MYOB TRAINING Handling contrapayments
- 30. MYOB TRAINING Enter accrualtransactions
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- 33. MYOB TRAINING Endof Session Q&A THANK YOU !
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- 35. MYOB TRAINING Sales CommandCentre Get ready to learn more on Sales Processes in MYOB !
- 36. Enter Sales • Quote • Dr Bank • Order • Dr Trade Debtor • Cr Trade Debtor • Invoice • Cr Sales Receive Sales Register Payments
- 37. SALES PROCESS CYCLE • Account Receivables • Profit and Loss • Balance Sheet Enter Sales • General Ledger Credit Note can be created in • GST Report the Sales Command Centre • Customer Sales Reports • Inventory report Credit Note Reports updated Handling Reverse/ Delete reversal/ Payment deletion of invoice A payment needs to be deleted Two options in MYOB or reversed before an invoice •Delete Invoice can be amended! •Reverse Invoice
- 38. Normal Sales process Quote Reversal Order Payment Invoice
- 39. Things to Note! If a payment is applied to an invoice, you have to reverse or delete payment before making changes to an invoice Reverse/ Amend delete Invoice payment
- 40. MYOB TRAINING Set uppasswords & user security rights
- 41. MYOB TRAINING Handling payments & receipts (Non Trade Related) What are non-trade related transactions ? Paying rent, utilities, or wages are classified as non-trade payments. Receiving funds from a director or to record an initial capital injection are classified as non-trade receipts.
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Editor's Notes
- #2 Introduction : Who are you ? Your learning objectives Who we are The course outline , a more interactive learning class (10.15am) Opening balances – A/R reconciliation/ A/P reconciliation
- #3 Entering opening balances into the accounts If you are converting your existing accounting records from another accounting system into your MYOB software for the first time, after setting up your accounts list you will need to enter the opening balances of the accounts into your MYOB software. This topic shows you how! Hopefully you have just followed the instructions on modifying the accounts list found in this learning centre. If so, you should have open the 'Enter your opening balances' window in the Accounts Easy Setup Assistant. If not, make sure you have modified the accounts list to suit your business. Then, open the Accounts Easy Setup Assistant and select Opening Balances from the navigation list on the left hand side. Reports : Opening balances – A/R reconciliation/ A/P reconciliation
- #4 Chart of Account Understand & learn to structure the levels of account list to facilitate better reporting Eg. Fixed Assets Computer @ Cost Computer AccumDepNet book value Share the feature of “Combine Accounts” in MYOB
- #5 The tax code list can be found under Lists> Tax CodesA list of tax codes are pre-set up by MYOB, and satisfy the latest statutory board standards.Do take your time to go through and understand the tax codes.You may maintain a set of usable tax codes related closest to your trade. In this topic, you will learn and understand how To link the standard tax codes Delete a tax code Add a new tax code
- #6 Unlink an account Link account to bank charges
- #7 Introduction : Who are you ? Your learning objectives Who we are The course outline , a more interactive learning class (10.15am) Opening balances – A/R reconciliation/ A/P reconciliation
- #9 Banking Spend Money > Go to the next slide to show the work flowHandling non trade related transactionsPrint Payment Voucher
- #10 Find transactions for the entries posted into MYOBResults in reports, show audience the zoom in function from reportsDo a simple custom report
- #11 You can record GST payments for imported goods without creating a Purchase invoice.The GST payments you record are then included in the IAF and GST Return Detail report.
- #13 Create a stock/ non-stock itemUnderstanding linked accountsCustom Fields & ListsSelling Price
- #14 Go through briefly on the Inventory Command Centre Build Items - Good for Build of Material (B.O.M) Eg, manufacturing raw material into a finished productAuto Build Items – Ready to use when you had built a “Finished Product” in Item List Item Register – Display the movement of stock Item List – Displays an overview of the stock quantity Adjust Inventory – For adjustment of stock by qty/ value or used for recording opening balances for stockSet Item Prices – A quick update on the selling prices for products Location – Create new location Receive Items – To handle partial receipt of items to a P.O.Count Inventory – Stock Count Move Items – Move items from one location to another (Note! There is no trace record for this function)Transaction Journal – Displays the double entries recorded for stocks
- #16 High level flow of events > Navigation on MYOB programGo through all functions in Purchases Command Centre
- #17 In a typical sales process cycle, The normal sequence is quote > order > invoice > payment - If any of these steps is cancelled, use the reversal function / or delete function – Go through Setup > SecurityExplain! – In quote & order , no transaction is recorded
- #18 A run-through on activities in Purchases Command Centre
- #20 Create a QuoteChoose the type of layout Convert quote to order / invoice
- #21 Create a QuoteChoose the type of layout Convert quote to order / invoice
- #24 High level flow of events > Navigation on MYOB programGo through all functions in Sales Command Centre
- #25 In a typical sales process cycle, The normal sequence is quote > order > invoice > payment - If any of these steps is cancelled, use the reversal function / or delete function – Go through Setup > SecurityExplain! – In quote & order , no transaction is recorded
- #26 A run-through on activities in Sales Command Centre
- #27 The normal sequence is quote > order > invoice > payment - If any of these steps is cancelled, use the reversal function / or delete function Show on MYOB the way to find payment history to an invoice Sales Register > Invoice> History Bank RegisterFind Transaction window > By Card
- #28 Create a QuoteChoose the type of layout Convert quote to order / invoice
- #29 Create a QuoteChoose the type of layout Convert quote to order / invoice
- #30 Create a QuoteChoose the type of layout Convert quote to order / invoice
- #31 Ways to record accrual transactionsJournal entries to record accrual for incomeDr. Debtor/ Cr. AccrualDr. Accrual / Cr. IncomeAccrue for salaries from Banking Spend Money (Cr. Accrual/ Dr. Expenses)
- #33 It is important to lock period when a financial month is closed.This is to prevent changes from being made into the prior, in a result of changing the tax (GST) reports in MYOB.To lock period , go to Setup> Preferences> Security > Lock Period
- #34 Initial bank rec.
- #36 Introduction : Who are you ? Your learning objectives Who we are The course outline , a more interactive learning class (10.15am) Opening balances – A/R reconciliation/ A/P reconciliation
- #37 High level flow of events > Navigation on MYOB programGo through all functions in Sales Command Centre
- #38 In a typical sales process cycle, The normal sequence is quote > order > invoice > payment - If any of these steps is cancelled, use the reversal function / or delete function – Go through Setup > SecurityExplain! – In quote & order , no transaction is recorded
- #39 A run-through on activities in Sales Command Centre
- #40 The normal sequence is quote > order > invoice > payment - If any of these steps is cancelled, use the reversal function / or delete function Show on MYOB the way to find payment history to an invoice Sales Register > Invoice> History Bank RegisterFind Transaction window > By Card
- #42 Banking Spend Money > Go to the next slide to show the work flow