1. Premier Accounting
User Guide

2. MYOB US, Inc. Trademarks
MYOB, MYOB AccountEdge, MYOB Premier Accounting, MYOB BusinessBasics, MYOB FirstEdge,
Website: http://www.myob.com/us/ MYOB Plus, MYOB ODBC DeveloperPack, MYOB ODBC Direct, AccountEdge, BusinessBasics,
ODBC DeveloperPack, ODBC Direct and Small Business. Smart Solutions. are trademarks, registered
© MYOB Technology Pty Ltd 2005 trademarks or service marks of MYOB Technology Pty Ltd and their use is prohibited without prior
written consent.
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Disclaimer trademarks of Adobe Systems Incorporated.
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Information supplied by the member companies of the MYOB group (whether in user
Inc. registered in the USA and other countries, and used under license.
documentation and other literature, video or audio material, training courses, websites, advice
American Express and AmEx are registered trademarks of American Express Company, its
given by staff, or provided by other means) is intended only to illustrate general principles, and
subsidiaries and affiliates.
may not be complete, accurate or free of error. As accounting standards, taxation requirements,
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legislation and the circumstances of individual businesses vary widely, this information cannot be
Solutions Corporation.
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professional before acting on such information. To the extent permitted by law, member
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companies of the MYOB group are not liable for any special, consequential, direct or indirect
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Other products and services mentioned may be trademarks, registered trademarks or service marks
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2 MYOB Premier Accounting 2006 (v15)

3. MYOB US, Inc. Software License Agreement Software by more than the licensed number of users at any one time and only as
to the Company Files that you have created in accordance with this Agreement.
This is an agreement (the “Agreement”) between you, the end user, and MYOB US, b COPIES. You may not copy or duplicate the Software or this Trial Version Software
Inc. (“MYOB”). “Software” is defined as the MYOB computer program and user and distribute it to others for their evaluation, except as necessary solely for
documentation that is included with this Agreement and any updates or archival purposes, program error verification, or to replace defective storage
maintenance releases related thereto. By installing and/or using this Software you are media. You agree to retain the Software and all such copies in your possession.
agreeing to become bound by the terms of this agreement. Do not use the Software c RESTRICTIONS, TRANSFER. You may not sublicense, lease, rent, lend, distribute or
until you have carefully read this Agreement. Included with the Software is software otherwise transfer or assign the Software or any lawful copies thereof, except that
provided by Aatrix Software, Inc., (“Aatrix Module”). By using the Aatrix Module you you may transfer all of your right and interest in and to the Software, including
also agree to become bound by the terms of the “Aatrix End User License any upgrades, to a single person or entity (“Transferee”), provided that (i) you
Agreement” provided with the Aatrix Module and further, you agree that your use of either transfer to the Transferee any and all copies you may have made or
the Aatrix Module is limited to a term of one year from the date you register with destroyed said copies upon transfer of the Software, so that you retain no copies,
MYOB to use the Aatrix Module. (ii) that you transfer to the Transferee any and all manual(s) which were provided
IF YOU DO NOT AGREE TO THE TERMS OF THIS AGREEMENT, DO NOT USE THIS by MYOB pertaining to the Software, (iii) the Transferee agrees to be bound by
SOFTWARE. PROMPTLY REMOVE IT FROM YOUR COMPUTER. You may then the terms of the Agreement, and (iv) you notify MYOB in writing of such transfer,
return the entire package and your receipt within 30 days to the place from which and provide the name and address of the Transferee.
you obtained the Software for a refund of the purchase price. Until return of this d REGISTRATION. You agree to register the Software and activate the Company Files
package has been accepted, you are governed by this Agreement. as required by the Software or the user documentation included with the
This Software is protected by copyright laws and international treaties and may only Software. Failure to register the Software or activate the Company Files shall
be used in accordance with the License terms and conditions. constitute a violation of this Agreement.
TRIAL VERSION SOFTWARE LIMITATION. If this Software is a trial version it has IF YOU ARE A NEW USER, YOU MUST REGISTER THE SOFTWARE WITH MYOB
restrictions on its use and is intended to be used only for evaluation purposes. While (for the registration procedure, refer to the user documentation). YOU MAY
you may use the sample data file called “Widgets” to evaluate the Software, you can ONLY ACCESS THE SOFTWARE FOR 30 DAYS AFTER CREATING A COMPANY
also create your own company data files (“Company Files”) but you may access your FILE WITHOUT REGISTERING THE SOFTWARE AND ACTIVATING THE COM-
Company Files only for a period of 30 days from the date of creation of each PANY FILES. AFTER 30 DAYS FROM THE CREATION OF EACH COMPANY FILE,
Company File. Thereafter, you will be able to access the Company Files created by THE ACTIVATION SCREEN WILL APPEAR WHEN ATTEMPTING TO USE SUCH
you only upon your purchase of the full version Software product license. You agree COMPANY FILE WITH THE COMPUTER, BUT USE OF THE COMPANY FILE
to the restrictions in this paragraph. Upon your purchase of the full version Software WILL BE READ-ONLY UNTIL YOU REGISTER AND ACTIVATE THE COMPANY
product license and acceptance of the terms and conditions of the software license FILE.
agreement accompanying the full version software product, the restrictions in this e TERM AND TERMINATION. The License is effective until terminated. You may
paragraph (Trial Version Software Limitation) shall no longer apply, but the terminate the License at any time by removing the Software from your computer
remainder of this Software License Agreement shall remain in full force and effect, and destroying any copies you have of the Software. The License is automatically
and in the event there is any conflict between this Agreement and the full version terminated if you violate any portion of this Agreement. You agree upon any such
software license agreement, the full version software license agreement shall control. termination to destroy the Software together with all copies. Upon termination,
LICENSE. Subject to the terms of this Agreement, MYOB grants to you, the original there will be no refund of any monies paid by you except in connection with the
purchaser, a royalty-free, non-transferable (except as specified below), non-exclusive 30-day return policy set forth above. Termination of this License shall be in
License (the “License”) to use the Software in the United States of America, unless addition to and not in lieu of any other remedies available to MYOB.
otherwise agreed to in writing by MYOB as follows: CONTINUING FULFILMENT. If MYOB elects, in its sole discretion, to produce
a SINGLE SITE. You may use the Software on a computer workstation. You may also subsequent updates and revisions to the Software (collectively, “Updates”), you may
use the Software with multiple simultaneous users by purchasing additional receive such Updates as they become available. All Updates are subject to the terms
workstation Licenses, limited to the number of additional workstation licenses of this License.
that you purchased. You may create and use up to five company data files COPYRIGHT PROTECTION. Except as set forth in “LICENSE” above, you may not
(“Company Files”), unless you purchased a License to create and use additional copy or use the Software, and any copy that you make as permitted by this
Company Files, in which case you may create and use the number of Company Agreement must contain the same copyright and other intellectual property notices
Files for which you purchased. You may transfer the Software from one such that appear on or in the Software. The Software is protected by United States and
computer to another provided that you do not use or permit the usage of the International copyright or other intellectual property law. ANY USE OF THE
User Guide 3

4. SOFTWARE, EXCEPT AS EXPRESSLY PERMITTED IN THIS LICENSE AGREEMENT, specific legal rights and you may also have other rights which vary. This disclaimer of
MAY SUBJECT YOU TO CIVIL DAMAGES AND LEGAL FEES, AND MAY BE A warranties and the limitation of liability below shall not be modified, diminished or
SERIOUS CRIME. affected by and no obligation or liability will arise or grow out of the rendering of
CONFIDENTIALITY. The Software constitutes confidential Information and contains technical, programming, or other advice or service or the provision of support for the
trade secrets of MYOB. You are not permitted to disclose the Software to any third Software by MYOB.
party except in accordance with this Agreement. You may not reverse engineer, LIMITATION OF REMEDIES. MYOB’S ENTIRE LIABILITY TO YOU AND YOUR
disassemble, or decompile the Software, or otherwise attempt to discover the source EXCLUSIVE REMEDY SHALL BE THE REPLACEMENT OF ANY DEFECTIVE MEDIA
code of the Software. (SUCH AS CD-ROM) RETURNED BY YOU TO MYOB WITH PROOF OF PURCHASE
TRADEMARKS. Trademarks shall be used in accordance with accepted trademark DURING THE 30-DAY LIMITED WARRANTY PERIOD, AS SET FORTH ABOVE. IN NO
law, including identification of trademark owners’ names. Trademarks can only be EVENT WILL MYOB BE LIABLE TO YOU FOR ANY DIRECT, INDIRECT, SPECIAL,
used to identify printed output produced by the Software, and such use does not INCIDENTAL OR CONSEQUENTIAL DAMAGES (INCLUDING BUT NOT LIMITED
give you any rights of ownership in that trademark. TO LOST REVENUES, DATA, PROFITS OR SAVINGS) ARISING OUT OF YOUR USE
OR INABILITY TO USE THE SOFTWARE EVEN IF MYOB HAS BEEN ADVISED OF
TAX TABLES. YOU ASSUME FULL RESPONSIBILITY FOR THE SELECTION OF THE THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL THE LIABILITY OF
PAYROLL TAX TABLES AND SALES TAX TABLES (“TAX TABLES”) WHETHER MYOB ARISING FROM YOUR USE OR INABILITY TO USE THE SOFTWARE
PROVIDED BY MYOB OR OTHERS, TO ACHIEVE YOUR INTENDED PURPOSES, EXCEED THE FEE PAID BY YOU FOR THIS LICENSE. Some jurisdictions do not allow
FOR THE PROPER INSTALLATION AND USE OF THE TAX TABLES AND FOR the limitation or exclusion of liability for incidental or consequential damages so the
VERIFYING THE RESULTS OBTAINED FROM USE OF THE TAX TABLES. MYOB above limitation or exclusion may not apply to you.
DISCLAIMS ANY WARRANTY OR CONDITION THAT THE FUNCTIONS
CONTAINED IN THE TAX TABLES WILL MEET YOUR REQUIREMENTS OR THAT GENERAL. This Agreement will inure to the benefit of MYOB, its successors, and
THE TAX TABLES OR THE OPERATION OF THE TAX TABLES WILL BE assigns and will be construed under the laws of the State of New Jersey, except for
INTERRUPTION OR ERROR FREE. that body of laws dealing with conflict of laws. If any provision of this Agreement is
deemed invalid by a court of competent jurisdiction, such provision shall be enforced
PROFESSIONAL ADVICE. MYOB IS NOT ENGAGED IN RENDERING LEGAL, to the maximum extent permitted and the remainder will remain in full force. This
ACCOUNTING OR OTHER PROFESSIONAL SERVICE. IF LEGAL ADVICE OR OTHER Agreement is the entire agreement between you and MYOB in respect of the
EXPERT ASSISTANCE IS REQUIRED, THE SERVICE OF A COMPETENT Software.
PROFESSIONAL PERSON SHOULD BE SOUGHT. IT IS YOUR RESPONSIBILITY TO
KEEP INFORMED OF ACCOUNTING, TAX, AND/OR PAYROLL CHANGES THAT
MAY AFFECT YOU AND TO ENSURE THAT YOU FOLLOW THESE CHANGES.
LIMITED WARRANTY AS TO MEDIA. MYOB warrants that the media on which the
Software is recorded is free from defects in materials and workmanship under normal
use for a period of 30 days from the date of your original purchase.
DISCLAIMER OF WARRANTIES. EXCEPT AS PROVIDED IN THE FOREGOING
PARAGRAPH (“LIMITED WARRANTY AS TO MEDIA”), MYOB DISCLAIMS ANY
AND ALL WARRANTIES TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE
LAW. THE SOFTWARE AND RELATED MATERIALS ARE PROVIDED “AS IS”. MYOB
DISCLAIMS ALL WARRANTIES AND CONDITIONS, WHETHER EXPRESS,
IMPLIED, STATUTORY OR OTHERWISE, INCLUDING WITHOUT LIMITATION,
WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE,
OR WARRANTIES THAT THE PRODUCT IS FREE OF VIRUSES OR ERRORS OR
WARRANTIES OF NON-INFRINGEMENT OF THIRD-PARTY RIGHTS. MYOB
DISCLAIMS ANY WARRANTY AS TO THE PERFORMANCE OF THE SOFTWARE OR
AS TO THE RESULTS THAT MAY BE OBTAINED BY USING THE SOFTWARE. THE
ENTIRE RISK AS TO THE INSTALLATION, USE, QUALITY, AND PERFORMANCE OF
THE SOFTWARE IS WITH YOU. It is your responsibility to verify the results obtained
from use of the Software.
Some jurisdictions do not allow the limitation or exclusion of implied warranties, so
the above limitation or exclusion may not apply to you. This warranty gives you
4 MYOB Premier Accounting 2006 (v15)

5. Contents
1: Introduction ............................. 11 Create customer cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Enter your historical sales . . . . . . . . . . . . . . . . . . . . . . . . . 26
Learning MYOB Premier Accounting . . . . . . . . . . . 11
Setting up purchase details . . . . . . . . . . . . . . . . . . . . 27
Printed manuals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Set up a default layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Getting Started guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Set up default buying details . . . . . . . . . . . . . . . . . . . . . . . 27
MYOB Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Select default tax codes . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Where to start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Set up default credit terms . . . . . . . . . . . . . . . . . . . . . . . . 27
Experiment with a sample company’s data . . . . . . . . . . . 14 Set up the linked account for purchases . . . . . . . . . . . . . . 27
Navigating in MYOB Premier Accounting . . . . . . . 14 Create vendor cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Command centers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Enter your historical purchases . . . . . . . . . . . . . . . . . . . . . 29
Setting up payroll details . . . . . . . . . . . . . . . . . . . . . . 29
2: Setting up your company file ......... 17 Load tax tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Enter and confirm the payroll year . . . . . . . . . . . . . . . . . . 29
Overview ..................................... 18
Set up general payroll information . . . . . . . . . . . . . . . . . . 30
Setting up preferences . . . . . . . . . . . . . . . . . . . . . . . . 19 Set up your default linked accounts . . . . . . . . . . . . . . . . . 30
Setting other preferences . . . . . . . . . . . . . . . . . . . . . . . . . 19 Review your payroll categories . . . . . . . . . . . . . . . . . . . . . 30
Setting up accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Create employee cards . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Review your accounts list . . . . . . . . . . . . . . . . . . . . . . . . . 20 Set up timesheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Enter your account opening balances . . . . . . . . . . . . . . . 23 Setting up bank accounts for reconciling . . . . . . . . 34
Setting up sales details . . . . . . . . . . . . . . . . . . . . . . . . 24 Setting up MYOB Business Services . . . . . . . . . . . . . 36
Set up a default layout . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Activating MYOB Business Services . . . . . . . . . . . . . . . . . . 37
Set up default selling details . . . . . . . . . . . . . . . . . . . . . . . 25 Additional tasks required to set up MYOB Vendor
Select default tax codes . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Payments and MYOB Direct Deposits . . . . . . . . . 38
Set up a default payment method and credit terms . . . . 25
Setting up MYOB Payroll Tax Forms . . . . . . . . . . . . 39
Set up linked accounts for sales . . . . . . . . . . . . . . . . . . . . 25
Registering to use MYOB Payroll Tax Forms . . . . . . . . . . . 40
MYOB eFile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
5

6. 3: Banking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Reviewing your sales information . . . . . . . . . . . . . . 68
Receiving payments . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Receiving money . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Printing payment receipts . . . . . . . . . . . . . . . . . . . . . 72
Preparing a bank deposit . . . . . . . . . . . . . . . . . . . . . . 44
Credit control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Spending money . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Credit limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Entering transactions in the Bank Register Credit holds ................................... 74
window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Finance charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Transferring money between accounts . . . . . . . . . . 49 Creating customer credits . . . . . . . . . . . . . . . . . . . . . 76
Tracking petty cash expenses . . . . . . . . . . . . . . . . . . 50 Recording credits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Settling credits notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Importing statements . . . . . . . . . . . . . . . . . . . . . . . . . 51
Dealing with a vendor who is also a customer . . . 78
Recording miscellaneous transactions . . . . . . . . . . 52
Accounting for bad debts . . . . . . . . . . . . . . . . . . . . . 79
Credit card payments using the MYOB Merchant
Account Service . . . . . . . . . . . . . . . . . . . . . . . . 53
5: Purchases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Processing credit card payments using MYOB Merchant
Account Service . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Entering purchases . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Declined authorization . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Entering a purchase transaction . . . . . . . . . . . . . . . . . . . . 82
Timed-out authorization . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Adding lines, subtotals and headers to purchases . . . . . . 84
Voiding MYOB Merchant Account Service credit card
Receiving items without a bill . . . . . . . . . . . . . . . . . 85
payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Setting up an accrual account for items received without
Credit card purchases and payments . . . . . . . . . . . . 58 a bill . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Recording purchases made using a credit card . . . . . . . . 58 Recording items received without a bill . . . . . . . . . . . . . . 86
Recording payments to credit card providers . . . . . . . . . . 59
Changing the status of a purchase . . . . . . . . . . . . . 87
4: Sales . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Reviewing your purchases information . . . . . . . . . 89
Paying bills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Entering sales . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Preparing electronic payments using MYOB Vendor
Entering a sales transaction . . . . . . . . . . . . . . . . . . . . . . . . 62
Payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Recording sales with insufficient on-hand quantity . . . . . 65
Adding transaction lines, subtotals and headers to sales Creating vendor debits . . . . . . . . . . . . . . . . . . . . . . . . 94
transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Recording vendor debits . . . . . . . . . . . . . . . . . . . . . . . . . 94
Settling vendor debits . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Changing the status of a sale . . . . . . . . . . . . . . . . . . 67
6 Contents MYOB Premier Accounting 2006 (v15)

7. Adding finance charges paid . . . . . . . . . . . . . . . . . . 96 Working with activity slips . . . . . . . . . . . . . . . . . . . 127
Setting up and using finance charges . . . . . . . . . . . . . . . 96 Creating time billing invoices . . . . . . . . . . . . . . . . . 128
Deleting finance charges . . . . . . . . . . . . . . . . . . . . . . . . . 96
Work in progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
6: Paying your employees ................ 97
8: Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Payroll setup tasks ............................ 97
Basic inventory tasks . . . . . . . . . . . . . . . . . . . . . . . . . 131
Creating payroll categories . . . . . . . . . . . . . . . . . . . . 98
Setting up items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Wages Information window . . . . . . . . . . . . . . . . . . . . . . . 99
Accrual Information window . . . . . . . . . . . . . . . . . . . . . . 99 Making adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Deduction Information window . . . . . . . . . . . . . . . . . . . 101 Multiple inventory locations . . . . . . . . . . . . . . . . . . 137
Employer Expense Information window . . . . . . . . . . . . 101 Recording inventory movements between locations . . . 138
Creating employee cards ..................... 103 Building items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Entering employee payroll information ........ 103 Auto-building items . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Timesheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Count inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Removing timesheet entries . . . . . . . . . . . . . . . . . . . . . . 107
Reviewing your inventory information . . . . . . . . . 142
Paying your employees ....................... 108
Setting item prices . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Payroll liabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Customizing inventory . . . . . . . . . . . . . . . . . . . . . . . . 145
Clearing payroll liabilities . . . . . . . . . . . . . . . . . . . . . . . . 114
Creating custom price levels . . . . . . . . . . . . . . . . . . . . . . 145
Reviewing payroll information . . . . . . . . . . . . . . . . 115 Creating custom fields . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Viewing pay history . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Creating custom lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Viewing an employee’s accrual balances . . . . . . . . . . . . 116 Custom lists and inventory reports . . . . . . . . . . . . . . . . . 148
Analyzing payroll . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Reviewing payroll liabilities . . . . . . . . . . . . . . . . . . . . . . . 117 9: Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
7: Billing for time ......................... 119 Adding a record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Adding a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Setting time billing preferences .............. 120 Adding an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Setting billing rates .......................... 121 Adding a tax code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Adding other records . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Creating activities ........................... 122
Adding records using Easy-Add . . . . . . . . . . . . . . . . . . . . 152
Creating activity slips ........................ 124
Finding a record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
User Guide Contents 7

8. Changing a record . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 Reconciling accounts containing foreign transactions . 178
Inactivating or reactivating a record . . . . . . . . . . . 154 Currency reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
Deleting a record . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 12: Printing and customizing reports ... 179
Deleting an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Deleting other records . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Quick start .................................. 179
Combining records . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Producing reports ........................... 180
Combining records in the Cards List . . . . . . . . . . . . . . . . 156 Printing report batches . . . . . . . . . . . . . . . . . . . . . . 182
Combining accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Customizing reports . . . . . . . . . . . . . . . . . . . . . . . . . 183
10: Transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Changing the default fonts . . . . . . . . . . . . . . . . . . . . . . 186
Finding a transaction . . . . . . . . . . . . . . . . . . . . . . . . . 159 13: Forms ..................................... 187
Changing or deleting a transaction . . . . . . . . . . . . 163 Finding forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
Changing a transaction . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Sending forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
Deleting a transaction . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Sending forms immediately . . . . . . . . . . . . . . . . . . . . . . 189
Reversing a transaction . . . . . . . . . . . . . . . . . . . . . . . 164 Sending forms in a batch . . . . . . . . . . . . . . . . . . . . . . . . 189
Recurring transactions . . . . . . . . . . . . . . . . . . . . . . . 165 Advanced filters ............................... 190
Customizing forms . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
11: International transactions . . . . . . . . . . . . 171
Changing the default fonts . . . . . . . . . . . . . . . . . . . . . . 193
Setting up multiple currencies . . . . . . . . . . . . . . . . 172 Adding and editing elements . . . . . . . . . . . . . . . . . 194
Exchange rates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174 Adding and editing data and label elements . . . . . . . . . 194
Specifying the exchange rate for a transaction . . . . . . . 175 Adding and editing graphic elements . . . . . . . . . . . . . . 195
Using the Currency Calculator . . . . . . . . . . . . . . . . . . . . 175 Editing all elements with common commands . . . . . . . 196
Tracking currency gains and losses . . . . . . . . . . . . 175 14: Financial control ....................... 199
Tracking realized currency gains and losses . . . . . . . . . . 176
Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176 Tracking financial information . . . . . . . . . . . . . . . 199
Unrealized currency gains and losses . . . . . . . . . . . . . . . 177 Accounts level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199
Miscellaneous transactions . . . . . . . . . . . . . . . . . . . . 177 Categories level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
Transferring funds to a foreign account . . . . . . . . . . . . . 177 Jobs level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
Entering foreign-currency transactions in a Setting up accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
local account . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
8 Contents MYOB Premier Accounting 2006 (v15)

9. Setting up categories . . . . . . . . . . . . . . . . . . . . . . . . . . . 200 Special considerations for networked
Setting up jobs and sub-jobs . . . . . . . . . . . . . . . . . . . . . 201 company files . . . . . . . . . . . . . . . . . . . . . . . . . 235
Budgets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203 Preferences in a network environment . . . . . . . . . . . . . . 235
Entering budget amounts . . . . . . . . . . . . . . . . . . . . . . . 203 Preventing data entry while generating reports . . . . . . . 237
Budget Shortcuts window . . . . . . . . . . . . . . . . . . . . . . . 205 Storing custom reports on a network . . . . . . . . . . . . . . . 237
Displaying up-to-date information . . . . . . . . . . . . . . . . . 237
Auditing your records . . . . . . . . . . . . . . . . . . . . . . . . 206
Improving performance ......................... 238
Company Data Auditor . . . . . . . . . . . . . . . . . . . . . . . . . 206
Audit trail tracking system . . . . . . . . . . . . . . . . . . . . . . . 206 A: Importing and exporting data . . . . . . 239
Reviewing financial information .............. 207
Exporting data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
15: End-of-period procedures ............ 211 Exporting to and importing from CaseWare . . . . 240
Month-end procedures . . . . . . . . . . . . . . . . . . . . . . . 212 Importing data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241
Reconciling your bank accounts .................. 216
B: More tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
Year-end procedures . . . . . . . . . . . . . . . . . . . . . . . . . 221
End of fiscal year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221 More tools for organizing your day-to-day tasks 243
End of payroll year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221 Maintaining a Contact Log . . . . . . . . . . . . . . . . . . . . . . . 243
Starting a new fiscal year .................... 221
Creating personalized letters . . . . . . . . . . . . . . . . . . . . . . 243
Setting up reminders using the To Do List . . . . . . . . . . . 243
Starting a new payroll year ................... 224
Organizing your cards . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
Recording additional information about your cards . . . . 244
16: Managing user accounts and
Linking a picture to a record . . . . . . . . . . . . . . . . . . . . . . 244
company files 227 Using the Business Calendar . . . . . . . . . . . . . . . . . . . . . . 245
Managing user accounts ..................... 228
C: Networking company files . . . . . . . . . . . . 247
Backing up and restoring company files . . . . . . . 230
Restoring a backup company file . . . . . . . . . . . . . . . . . . 232 Preparing company files for multiple users . . . . . 247
Servicing your company file . . . . . . . . . . . . . . . . . . 233 Setting up the network hardware . . . . . . . . . . . . . 248
Checking your company file for errors . . . . . . . . . . . . . . 233 Setting up a company-file folder on a
Optimizing your company file . . . . . . . . . . . . . . . . . . . . 233 Windows host . . . . . . . . . . . . . . . . . . . . . . . . . 248
Purging information that is no longer needed . . . . . . . 234
Accessing the shared company file from
To purge information . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
Windows workstations . . . . . . . . . . . . . . . . . 253
Troubleshooting file-locking problems . . . . . . . . . . . . . 234
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10. 10 Contents MYOB Premier Accounting 2006 (v15)