The document provides information about a workshop on participatory programme planning, monitoring and evaluation to be held at Anand Agricultural University. It lists the date, time, location and contact details. It then provides details about the various functions and activities of the Directorate of Extension Education including planning, coordination, guidance, supervision, monitoring and evaluation of extension programmes. It lists the different types of training centers and programmes operated by the directorate for farmers, farm women, extension workers and others. It includes tables showing the activities and participants at various centers from 2004-2015. The document discusses various aspects of participatory extension including objectives, models, methods, focus areas, key questions and steps for monitoring and evaluating extension programmes.

1. Anand Agricultural University
Anand-388110
Workshop on
Participatory Programme Planning, Monitoring and Evaluation
Date: 9-10-2015
Time: 14.30 to 16.00 hrs.
Place: EEI, Anand

2. Dr. P. P. Patel
Director of Extension Education,
Directorate of Extension Education
University Bhavan,
Anand Agricultural University, ANAND-388110
Prepared By:
Dr. Arpita Sharma
Assistant Professor,
Directorate of Extension Education
University Bhavan,
Anand Agricultural University,

3. AAU Participatory Extension Programme
The Directorate of Extension Education has to plan, coordinate,
organize and guide the extension education programs in the University
and to ensure efficient working of the extension education activities in
close coordination with the development departments, voluntary and
private organizations.
This Directorate encourages, guides and supports the extension
education centres of the University to organize different extension
education activities for the benefit of farming community.

4. “Functions of Directorate of Extension Education
Planning
Co-Ordination
Guidance
SupervisionExecution
Monitoring
Evaluation
Follow-Up

5. Contii…
Sr. No. Type Name of Centre / Training Location
1 Certificate Course Training in Baking Technology Anand
Training in Commercial Poultry Farming /
Advanced Training in Commercial Poultry
Technology
Training in Gardening, Landscapping and Nursery
Management
Training Program on Food Processing Technology
Training Program on Organic Farming
Training Program on Weed Management
Training Program on Integrated Pest Management
Training Program on Medicinal and Aromatic Plants
Training Program on Seed Production
2 Training Centres
for Extension
Workers
Extension Education Institute (EEI) Anand
Training and Visit Training Centre

6. Contii…
Sr. No. Type Name of Centre / Training Location
3.
Training Centres for
Farmers/ Farm Women/
Rural Youth
Sardar Smruti Kendra (SSK) Anand
Krushi Vigyan Kendra (KVK)
Arnej
(Dist. Ahmedabad)
Krushi Vigyan Kendra (KVK) Dahod
Krushi Vigyan Kendra (KVK)
Devataj
(Dist. Anand)
Tribal Training Centre (TTC) Dahod
Tribal Research cum Training Centre (TRTC) Devgadhbaria
Tribal Farm Women Training Centre (TFWTC) Devgadhbaria
Dairy Vigyan Kendra (DVK) Vejalpur
Pashu Vigyan Kendra (PVK) Anand
Transfer of Technology Centre for Tribal (TOT) Limkheda
Farm Technology Training Centre (FTTC) Godhra
Farm Technology Training Centre (FTTC) Sansoli
Tribal Training Center (TTC) Jabugam
Demonstration cum Training for Inland Fish Culture (DTCIF) Devataj
Farm Advisory Services (FAS) Anand
Agricultural Technology & Information Centre (ATIC) Anand
Transfer of Technology Centre (TOT) Anand
Transfer of Technology Centre (TOT) Arnej
4. Advisory Services Farm Advisory Services (FAS) Anand
Agricultural Technology & Information Centre (ATIC) Anand
Transfer of Technology Centre (TOT) Anand
Transfer of Technology Centre (TOT) Arnej
Centre for Communication Network (CCN) Anand
Agri Polyclinic Centre (APC) Dahod
Publication Unit Anand

7. Sr No. Plan Scheme Centre
1 Training Programme on Food Processing Technology
Anand
2 Training Programme on Organic Farming
3 Training Programme on Weed Management
4 Training Programme on Integrated Pest Management
5 Training Programme on Seed Production
6 Training Programme on Medicinal and Aromatic Plants
7 Training in Gardening, Landscaping and Nursery Management
8 Training in Baking Technology
9 Training in Commercial Poultry Farming / Advanced Training in
Commercial Poultry Technology
10 Centre for Communication Network
11 Strengthening of Directorate of Extension Education
12 Establishment of Centre for Agricultural Extension
Information System
13 Establishment of Transfer of Technology Centre
14 Agricultural Technology Information Centre
15 Upgrading of existing Sardar Smruti Kendra

8. Sr No. Plan Scheme Centre
16. Establishment of Transfer of Technology Centre Arnej
17. Establishment of Agri Poly Clinic for Tribal Farmers Dahod
18. Strengthening of Demonstration cum Training Centre for Fish
Culture
Devataj
19. Establishment of Tribal Farm Women Training Centre Devgadhbaria
20. Transfer of Technology Centre Godhra
21. Training Centre Jabugam
22. Pashu Vigyan Kendra Limkheda
23. Farm Technology Training Centre Sansoli
24. Dairy Vigyan Kendra Vejalpur
B. Non Plan Schemes
1. Director of Extension Education
Anand
2. Publication Scheme
3. Establishment of Sardar Smruti Kendra Museum
4. Farm Advisory Scheme
5. Training and Visit Scheme
6. Tribal Training Centre Dahod
7. Tribal Research cum Training Centre Devgadhbaria

9. Sr. No. ICAR Schemes
1 Overseeing of KVKs through Director of Extension
Education
Anand
2 Krushi Vigyan Kendra Arnej
3 Krushi Vigyan Kendra Dahod
4 Krushi Vigyan Kendra Devataj
Other Agency Schemes
1 Krushi Mahotsav
Anand2 Training and Visit Scheme (Plan)
3 Kisan Call Centre
4 Seed Village Program
5 NARP Extension Scheme Arnej
6 NARP Extension Scheme Godhra

10. Name of the
Centre
2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15
1 Sardar Smruti
Kendra
103
(33914)
25094
(11251)
214
(2229)
16777
(8706)
720
(16166)
2108
(21081)
1666
(41809)
30092
(10359)
26322
(29233)
719
(29795)
1400
(26243)
2 Training
Programs by
KVK
113
(3340)
62
(1823)
102
(2729)
190
(4976)
231
(5430)
343
(7361)
344
(8011)
347
(8019)
337
(8265)
400
(11309)
360
(9590)
3 Front Line
Demonstrations
by KVK
163 145 258 387 356 791 706 2117 1499 969 860
4 Ext. Edu.
Activities
By KVK
338
(6737)
983
(6678)
1000
(5816)
8063
(16367)
29544
(1282)
3896
(15890)
6708
(57699)
38197
(22833)
3530
(49047)
3645
(47866)
6369
(167710)

11. Name of the
Centre
2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15
5 Training
Programs by
TOT Centers
136
(4703)
122
(4873)
146
(4795)
133
(4668)
173
(4566)
200
(8152)
154
(5445)
177
(6996)
234
(8816)
287
(11890)
231
(9356)
6 Training
Programs by
EEI
26
(530)
36
(842)
44
(894)
62
(1290)
55
(1791)
72
(2164)
76
(2497)
79
(2421)
13
(403)
66
(1822)
67
(1837)
7 Training
Programs by
T&V
13
(326)
22
(724)
13
(395)
21
(593)
24
(983)
18
(763)
141
(474)
14
(449)
11
(350)
14
(461)
10
(367)
8 Advisory
Services and
other Centers
284
(4532)
3575
(112842)
5928
(68625)
15128
(259572)
23402
(366957)
1931
(81686)
1934
(387046)
3522
(389823)
4150
(77012)
4661
(120067)
7752
(28991)

12. Name of
the Centre
2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15
9 Diploma
Courses
05
(29)
05
(185)
05
(210)
05
(187)
05
(212)
05
(155)
03
(49)
13
(448)
06
(65)
06
(82)
06
(118)
10 Certificate
Courses for
farmers
- - - - - - - - 16
(521)
1380
(26282)
32
(1284)
11 Publication
Literature
10 32 16 12 32 91 31 57 57 97 53
12 Video Film - - - - - - - 02 09 06 05

13. ON CAMPUS TRAINING FOR FARM WOMEN
Training on Horticulture at KVK, Anand
Training for farm women at KVK, Dahod Training for farm women at KVK, Dethali
Training at KVK, Vadodara

14. OFF CAMPUS TRAINING
Training to Farmers by KVK, Vadodara
Training to Farmers by KVK, Ahmedabad
Training to Farmers by KVK, Anand
Training to Farmers by KVK,Dahod

15. Sardar Smuriti Kendra (SSK)
Commencement Year: 1975, Anand
Objectives:
(1) Promotion of Agricultural Science and Practices.
(2) Diffusion of technical know how to help the farmers to adopt the
agricultural innovations.
(3) Development in activities relating to production of Agricultural and its
allied fields.
(4) Improvement of Agri-Economic status of rural people.

16. Tribal Research-cum-Training Centre (TRTC)
Objectives:
[1] Training to tribal farmers/farm women and youth.
[2] Training on Agriculture, animal husbandry, horticulture, agril. engineering,
home science and health.
[3] Raising of living standard and social status.
[4] Study on tribal life, development and tribal research.

17. Advisory Committee Meeting
at
Tribal Research-cum-Training
Centre at 23 Sep 2015

18. Advisory Committee Meeting
at
Tribal Research-cum-Training
Centre at 23 Sep 2015

19. Training of Farm women and Farmers at
Tribal Research-cum-Training Centre

20. Tribal Research-cum-Training
Centre field
visit by
Hon. Vice Chancellor

21. Pashu Vigyan Kendra, Limkheda

22. Farm Technology Centre, Sansoli

23. Dairy Vigyan Kendra, Vejalpur

24. Transfer of Technology centre, Godhra

25. Transfer of Technology Centre, Jabugam

26. Extension Education Activities
in different centers

27. Plantation of Meditional
and Aromatic Plants
Muvaliya Farm Dahod
Field Visit by Hon.
Vice Chancellor

28. 11TH COMBINED
JOINT AGRESCO MEETING

29. Agricultural Literature

30. Our Publications

31. AAU Publication

32. Krishi Mahotsav-2015

33. Cultural Programme

37. More than 30 thousand
farmers and farm women
attended Krsuhi Mahotsava-
2015

38. Award Ceremony

39. Women Empowerment

40. Monitoring of Participatory Extension Programme
 Monitoring is the regular observation and recording of
activities taking place in a project or programme. It is a
process of routinely gathering information on all aspects of
the project.
Purpose of Monitoring:
 Monitoring is very important in project planning and
implementation.
 It is like watching where you are going while riding a
bicycle; you can adjust as you go along and ensure that you
are on the right track.

41. Principles of Monitoring of Participatory Extension
Programme
1. Monitoring must be simple.
2. Monitoring must be relevant.
3.Information provided through monitoring should be dependable.
4. Monitoring efforts should be participatory.
5. Monitoring must be flexible.
6. Monitoring should be action oriented.
7. Monitoring must be cost-effective.
8. Monitoring efforts should be top management oriented.
9. Monitoring units represent specialised undertakings.

42. Major Models for Participatory Extension Programme Evaluation
[1] Expert Model:
 This approach relies on expert judgment.
 Documentation is prepared in advance of experts' visits.
 The experts then interview, analyse documents, and make judgments
using their own judgment perspectives or those set as standards by the
outside organizations or stakeholders.

43. [2] Goal-Free Model
The focus point is to identify environmental
and farming conditions and then to compare
these needs with what people are actually
experiencing as a result of the extension
programme.
The gap is then viewed as a starting point for
making changes in the programme.

44. [3] Attainment of Objectives Model
This approach assumes that the success of a programme
can be determined by measuring a programme's
outcomes against its own goals and objectives.
This type of evaluation begins with clarifying
measurable objectives and then gathering data that
validate the extent to which these objectives have been
met.
Evaluation of the appropriateness of goals and
objectives, given the circumstances and needs of farmers.

45. [4] Management Decision Model
The purpose of this model is to provide relevant information as a
management tool to decision makers.
It assumes that evaluation should be geared to decisions during
programme initiation and operation stages to make results more
relevant at each particular stage.
Data should be collected and analysed from multiple perspectives.
The outcome of the evaluation is dialogue concerning disagreements
about objectives, expectations, problems, opportunities, policies,
procedures and suggested changes in methods or activities.
Another purpose of this model is to diagnose or to identify the causes
for certain behaviour on the part of some farmers, agency staff, or other
development actors.

46. Methods for Participatory Extension programme evaluation
Document Analysis
Observations
Interviews (Key Informants, Oral Histories, Storytelling)
Group interviews
Surveys
Field Visits and Tours
Documentation of Farmer Demonstrations
Village Drama and Role Plays
Maps
Case Studies

47. Perspective of Participatory Extension Educators
 Documentation of Local and External
Knowledge
 Rating Scales and Checklists
 Feedback Committees
 Group Discussion Assessment
 Peer Review Panels
 End-of-Event Analysis
 Testimonials and Stories
 Pretests, Posttests, and Quizzes

48. Focus for Participatory Extension programme evaluation
National impacts
Community change
Organization change
Individual change
Reactions
Participation
Activities
Inputs-resources

49. Key Questions
 What is the purpose of the evaluation?
 Who will use the evaluation and how will they use it?
 What resources (time and money) are available to support the
evaluation process?
 What should be measured and how should it be measured?
 What data should be collected?
 How should the data be analyzed and interpreted?
 How should the information be reported and to whom?

50. How University Monitor different activities
Zonal Research and Extension Advisory Committee (ZREAC)
Review Meeting (Quarterly)
SAC meeting of KVK (Yearly)
Personal visit by DEE
Extension Education Council
Academic Council
Board of Management
Reporting
Budget Review
Mid Term Action Plan Review
Follow up study of different scheme

51. KVK DATE
Anand 11.02.14
Ahmedabad 11.02.14
Vadodara 21.06.13
Panchmahal 20.06.13
Dahod 12.02.14
Kheda 18.12.13
KVK, Kheda
KVK, Panchmahals
SAC Meetings
KVK, Anand
KVK, Dahod

52. Steps of Participatory Extension programme evaluation
Step 1: Identify and describe the proposed or existing program.
Step 2: Identify the phase the program is in & the type of evaluation study
needed.
Step 3: Assess the Feasibility of Implementing an Evaluation.
Step 4: Identify & Consult Key Stakeholders.
Step 5: Identify Approaches to Data Collection.
Step 6: Select Data Collection Techniques.
Step 7: Identify Population and Select Sample.
Step 8: Collect, Analyze and Interpret Data.
Step 9: Communicate Findings.
Step 10: Apply and Use Findings.

53. Indicators of Participatory Extension programme evaluation
Program Levels Indicators
End results Changes in participants’ personal and working lives as a
result of program participation.
Practice and behavior
changes
Changes in participants’ practices as a result of program
participation.
Knowledge, attitude, skill
and aspirational Changes
(KASA)
Changes in participants’ knowledge, attitudes, skills
and aspirations as a result of program participation.
Reactions How participants and clients reacted to the program.
Participation Who participated and how many.
Activities Activities that participants were engaged in through the
program. The kinds of information and methods used
to interact with program participants.
Inputs The personnel and other resources used during the
program.

54. Types of Formative evaluation
Needs assessment determines who needs the program, how great the
need is, and what might work to meet the need.
Evaluability assessment determines whether an evaluation is feasible
and how stakeholders can help shape its usefulness.
Structured conceptualization helps stakeholders define the program
or technology, the target population, and the possible outcomes.
Implementation evaluation monitors the fidelity of the program or
technology delivery.
Process evaluation investigates the process of delivering the program
or technology, including alternative delivery procedures.

55. Types of Summative evaluation
Outcome evaluations investigate whether the program or technology
caused demonstrable effects on specifically defined target outcomes.
Impact evaluation is broader and assesses the overall or net effects
intended or unintended of the program or technology as a whole.
Cost-effectiveness and cost-benefit analysis address questions of
efficiency by standardizing outcomes in terms of their dollar costs and
values.
Secondary analysis reexamines existing data to address new
questions or use methods not previously employed.
Meta-analysis integrates the outcome estimates from multiple studies
to arrive at an overall or summary judgement on an evaluation question