training tutorial Microsoft excel

1. Microsoft Excel
By M Waseem Zia
LEARNING
TECHNOLOGY
LEARNING
TECHNOLOGY

2. Nur Ali Tejani
Ground Rules for the workshop and working with
computers
1. Make Mistakes
2. Try Try Again
3. Be Patient
4. Celebrate your success
5. Don’t get Technical be simple
6. Be a good observer
7. Use common sense
8. Follow and try to understand the instructions
and error messages generated by the computer
Microsoft
Excel

3. Nur Ali Tejani
Expected Outcomes
By the end of this session, you will be able to
• Identify features of Spreadsheets.
• Identify and work on toolbars
• Use Cell formatting features
• Use formulas for mathematical calculation.
• Manipulate Data in Excel for various needs.
• Use chart for representing data in graphical order.
• Print a spreadsheet
Microsoft
Excel

4. Nur Ali Tejani
Spreadsheet Features
1. Organizing Data in a tabular form
2. Making simple and complex calculations
3. Creating graphs and charts
4. Filtering and sorting data
Microsoft
Excel

5. Nur Ali Tejani
Spreadsheet Features
1. A rectangular array of boxes in rows and columns
2. Columns are named by letters (A, B, C, etc.)
3. Rows are named by numbers (1, 2, 3, etc.)
4. Individual boxes in the array are known as cells
5. Typical spreadsheets programs allow more than 100
columns and 1000 rows. (More powerful programs
allow several times this amount.)
Microsoft
Excel

6. Nur Ali Tejani
What type of information can be inserted
into a cell
1. labels: non-numerical or text information, not processed
by the spreadsheet when it does computations
2. numbers: used in spreadsheets for computations and
graphs
3. formulas: direct the computer to do an operation on a cell
or group of cells and to put the answer in the cell where
the formula is entered.
4. dates and times: for record-keeping purposes
Microsoft
Excel

7. Nur Ali Tejani
Microsoft
Excel
Go to Excel

8. Nur Ali Tejani
1. Menu Bar
2. Menu Command
3. Toolbar
4. Button
About Menu & Toolbar
Microsoft
Excel

9. Nur Ali Tejani
About Menu & Toolbar - Demonstration
1.1. Displaying only the commands and buttons thatDisplaying only the commands and buttons that
you useyou use
2.2. Displaying all the commands on a menuDisplaying all the commands on a menu
3.3. Positioning toolbars on the same rowPositioning toolbars on the same row
4.4. Customizing menus and toolbarsCustomizing menus and toolbars
Microsoft
Excel

10. Nur Ali Tejani
Activity: Design a Worksheet
List finding and issues on parking lot.
Make a sample document which is
available as Activity Sheet.
Do only part A
Microsoft
Excel

11. Nur Ali Tejani
Activity: Mathematical Functions
List finding and issues on parking lot.
Continue with existing worksheet and
complete part B.
Note: For Final Exam, calculate on scale of hundred.
For weighted score take 35% from internal Marks
25% from Final Marks
40% from Project Marks
Microsoft
Excel

12. Nur Ali Tejani
Choose the right Chart Type
Selecting the most
effective chart type will
make your data clearer,
stronger, and more
informative. Microsoft
Office Excel offers a wide
variety of chart types and
simple methods for
selecting and previewing
them.
Microsoft
Excel

13. Nur Ali Tejani
For a Column, Bar, Line, chart
Make sure the data on
your worksheet is
arranged properly for the
type of chart you want to
use. Arrange your data
in columns, or in rows.
Choose the right Chart Type
Microsoft
Excel

14. Nur Ali Tejani
For a pie Chart
A pie chart shows the size of items that make
up a data series (data series: Related data
points that are plotted in a chart. Each data
series in a chart has a unique color or pattern
and is represented in the chart legend. You
can plot one or more data series in a chart. Pie
charts have only one data series.), proportional
to the sum of the items. It always shows only
one data series and is useful when you want to
emphasize a significant element in the data.
Choose the right Chart Type
Microsoft
Excel

15. Nur Ali Tejani
Chart Types
Summary of Chart Types
Microsoft
Excel

16. Nur Ali Tejani
Understanding elements of chart
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Excel
Titles
Axes
Student Vs Numbers
67.20
71.20
66.40 67.20
69.60
27
25
22 22
25
13 13 13
11
15
0.00
10.00
20.00
30.00
40.00
50.00
60.00
70.00
80.00
SHEERAZ AHMED FARHAT KAZIM UZMA PARACHA HUMERA RAFIQ ALI RASHID
Students
Internal marks Out of 100 Marks Out of 30 Marks Out of 20
Data Label
Legend
Gridlines

17. Nur Ali Tejani
Activity: Making A Charts
Working on existing sheet make charts as given
• Group 1 & 2 Make a pie chart of the available
data and save it in separate worksheet.
• Group 3 & 4 Make a Bar chart of the available
data and save it in separate worksheet.
• Group 5 & 6 Make a Line Chart of the
available data and save it in separate
worksheet
Microsoft
Excel