This memorandum outlines the definition, purpose, format, content, and a sample of a memorandum. A memorandum is an informal written communication between parties that is used to inform, persuade, or take action. It typically includes headings for the organization name, sender and recipient names and roles, date, and subject. The body should have a clear purpose statement and can include a summary, discussion, and requested action. Formats usually list people receiving copies.

1. Memorandum
MEMORANDUM

2. Definition
• A memorandum is a written proposal or reminder
• It is a recorded form of communication
• Used in business or between executives and
employees.
• It is an informal note to represent something the
parties desire to have, in written
• It is a recording document with legal terms and
conditions
• Official orders in Government and Non-
Government organization are passed through a
memorandum.

3. Purpose
• To inform the readers of some specific
information
• To persuade
• To take action
• Give feedback on some issue
• React to a situation
• Sometimes, to give after report.

4. Format
• Name of the organization
• Name of the person who has sent it and his
designation
• For whom it is meant and designation
• Date
• Subject
• Body of the memorandum
• List of people, who will receive a copy of the
memorandum

5. Content
• Body of the memorandum should begin
with clear, concise sentence that states
the purpose of the memorandum
• Body of the memorandum should contain
Purpose of statement
Summary
Discussion
Action

6. Sample
Memo No:------------------------------------
Name of the Organization----------------------
To :---------------------------
From:-------------------------
Date:---------------------------
Subject:-------------------------
Body of the memorandum
Signature of the issuing authority
copy to (1)------------------------
(11)…………………………..

7. No. H. 220/2010/GVE
Green Valley Educational Institute
Elahi Bagh Srinagar Kashmir
From: Mr. ABC
Principal
To: M/s. Menakshi
Sports Incharge
Date: 10 March, 2010
Subject: Sports meeting
PURPOSE
SUMMARY
DISCUSSION
ACTION
Principal
Copy to (i)………….
(ii)……………..

8. THANKS