various forms of communications and resume writing

1. Directives and Instructions

2. Notices
• written or an oral statement that contains the particulars of holding a meeting.
• A notice includes time, place, date and agenda of a meeting.
• should be sent by the proper authority in due time so that the members can
attend the meeting in time.
• Essential elements.
Signature
Proper time
Unconditional
Agenda
Conciseness
Proper persons
Enclosure

4. Reports.
• description of an event carried back to someone who was not present on the scene.
• organized statement of facts related to a particular subject prepared after an investigation is made
and presented to the interested persons.
Objectives of report.
To carry business information to the concerned quarters
To analyze the data for interpretation
To help planning by providing factual information
To help decision making by providing necessary information and evidence
To help to bring dynamism in the organization by supplying latest information
To find out the reason behind a problem
To present the findings of investigation or inquiry
To recommend specific action to solve a problem

6. Memos
• Memo is the short form of memorandum.
• shot piece of writing (short letter), generally used for internal communication
between executives and subordinates or between the officers of the same level
of an organization

7. Agenda
• things to be done.
• usually sent along with the notice of the meeting and is a list of the topics to be
discussed in a meeting.
1. Generally, agenda is sent along with the notice of the meeting.
2. It is written at the end but before or after the signature of the convener of the
meeting.
3. It is arranged according to the importance of the end.
4. Controversial topics should be written at the end.
5. The topics are determined by the secretary with consulting the higher authority or the
convener of the meeting.
6. It written in brief but explicit manner.

9. Proposals
• Document written for a specific reason either to get a job or a project.
• sent to the company or the client for giving a brief introduction about the services
and the professional features of the seller.
• document or written offer from the side of the seller to the buyer for getting a
project to be put into action in the future time.
There are three different types of Business Proposals that are:
1. Formally Solicited--
2. Informally Solicited-- output of oral conversation
3. Unsolicited eg:Market brouchers

11. Minutes
• official written statement of the motions and resolutions taken in a meeting.
• complete record of all discussions held among the members of the meeting
• accurate written record of meetings is essential not only for all those who
attended the meeting but also for those who were unable to attend
• Types of minutes.
1. Minutes of narration: summarise everything that took place
• Names of the participating members.
• Name of the proposer and supporter.
• Discussion summary. Resolutions.

12. • 2. Voting pattern etc.Minutes of resolution
means the written statement of the decisions that have been taken and approved
by the participating members of the meeting
• Only the main conclusions which are reached at the meeting are recorded in
minutes of resolution

14. Agreement
• Negotiated and usually legally enforceable understanding between
two or more parties.
• prepared for stating the major terms and conditions of any statement
or decision that has been agreed to for business purposes.
• outline the significant concepts in a clear and concise manner.

16. Documents
• to communicate, transact business and analyze its productivity.
• range from brief email messages to complex legal agreements
• Some documents are prepared by employees and business owners.
• some are drafted by professionals from outside of the company, such as
accountants and lawyers.
• Documents can be
1. Letters--used to communicate with individuals outside of the office
2. Reports--convey information in a format that is more formal and usually longer
than a letter.
• cover a variety of topics, such as safety compliance, sales figures, financial data,
feasibility studies and marketing plan

17. Press releases
• short, compelling news story written by a public relations professional
and sent to targeted members of the media.
• should contain all the essential information (who? what? where?
when? how? and most importantly why?) for the journalist to easily
produce his own story

19. Resume writing
• Important elements
1. An Engaging Summary
2. Proof of Expertise
3. Relevant Experience
4. Education Highlights
5. The Final Touch