Meeting minutes and importance of meetings on construction
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This document discusses meeting minutes and the importance of meetings on construction sites. It defines meeting minutes as the written record of a meeting that describes what was discussed and any decisions made. Meeting minutes typically include the meeting date, attendees, agenda items, and voting actions. Meetings on construction sites are important for providing progress reports, discussing delays, safety issues, costs, and upcoming work. Keeping accurate meeting minutes documents all discussions and decisions for future reference.
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Meeting minutes and importance of meetings on construction
- 1. SUBMITTED TO:- SUBMITTED BY:- PROF. JEETU SONEJI ANIKET MOHITE - AP16248 PAURAV CHORDIYA – AP16203 RITUJA BANDE – AP16244 JITESH THAKARE – AP16207 RAJAT SONAR – AP16198 RAHUL YADAV – AP16191 SIDHANTH WAGHMARE – AP16251 MEETING MINUTES AND IMPORTANCE OF MEETINGS ON CONSTRUCTION SITE
- 2. MEETING MINUTES Minutes, also known as protocols or, informally, notes, are the instant written record of a meeting or hearing. They typically describe the events of the meeting and may include a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues. Minutes are the official written record of the meetings of an organization or group. They are not transcripts of those proceedings.
- 3. WHAT IS INCLUDED IN MEETING MINUTES Basic information about the meeting: date, time, location. Who attended, along with a special note in the cases where attendees came late or left early. Agenda items with a brief description of each item. Voting actions with a detailed account of how each individual voted, along with any abstensions.
- 16. ADVANTAGES OF MEETING MINUTES Confirm any decisions made Record any agreed actions to be taken Record who has been allocated any tasks or responsibilities Prompt action from any relevant attendees Provide details of the meeting to anyone unable to attend Serve as a record of the meeting's procedure and outcome Offer legal protection. Acts as measuring stick.
- 17. AN EXAMINATION OF SAFETY MEETINGS ON CONSTRUCTION SITES - Tarja Mäki1 and Anssi Koskenvesa2 CONSTRUCTION MEETING MINUTES – The Cornice Company Construction Managers CONSTRUCTION PROGRESS MEETINGS LITERATURE REVIEW
- 18. MEETINGS ON CONSTRUCTION SITES A meeting is a coming together of (generally) three or more people to exchange information in a planned manner and discuss issues set out before them to arrive at decisions, solve problems, etc. A meeting can be formal or informal. As regards a formal meeting there is set rules for convening it and conducting it, with a written record of its proceedings. It requires a notice which is a call, an invitation to attend it. It has an agenda or list of things to deal with, and the outcome is systematically written in
- 19. TYPES OF MEETINGS Informative where the purpose is to give information to the participants about a new scheme, product, etc. Consultative in which the members are consulted to solve a problem Executive in which decisions are taken by those empowered to do so In practice, most of the meetings serve more purposes than one. Some additional classifications of meetings are – meeting for negotiation purpose, meeting for giving instructions, etc.
- 20. IMPORTANCE OF MEETINGS AT CONSTRUCTION SITES Receive progress reports from the contractor (the contractor may hold a progress meeting, sometimes called a production meeting, with sub-contractors prior to the construction progress meeting). Receive progress reports from the consultant team. Receive cost reports from the cost consultant. Receive records of sub-contractors and labour on site. Receive progress photos (which may be required from the contractor if included in the preliminaries, or may sometimes be
- 21. IMPORTANCE OF MEETINGS AT CONSTRUCTION SITES Progress vs programme and the causes of any delays Testing regimes Mock-ups Quality issues Weather reports Issues that may impact on costs Health and safety issues Issues with neighbours Off-site fabrication and off-site payments Earned value analysis Design issues Warranties Look ahead to the next period
- 22. THANK YOU