With Susan Hanley (https://www.slideshare.net/susanhanley) Have you noticed that you now have multiple ways to connect and collaborate in Office 365? Teams, Groups, SharePoint, Yammer, Email – how do you provide guidance to your users so that they can make good choices? Too much choice can lead to chaos, while not enough choice can create too much friction for effective collaboration to happen. This class will provide guidance and a framework to help you make the right choices for your organization to help your users get real work done in an over-connected world. We’ll look at some of the metrics that matter, aspects of your culture to evaluate, and how to manage the type of content each method of collaboration supports.

1. Lions, Tigers,
and Teams,
Oh My!
Sorting through the options to
connect and collaborate in
Office 365
Marc D Anderson
Sue Hanley
SPTechCon Austin April 2017

11. Don’t try to choose
an approach without
first thinking about
your business goals.
Think first:
What are the
outcomes that I want
to achieve?

12. https://en.share-gate.com/blog/what-is-in-office-365

13. US (ORGANIZATION)
WE (TEAM)
ME

14. http://www.cmswire.com/digital-workplace/measuring-the-impact-of-office-365-groups/

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18. Office 365 Groups
Chat-based
Workspace
Mail &
Calendar
Voice, Video &
Meetings
Sites & Content
Management
Enterprise
Communities & Social

19. Groups are the identity Oprah of modern Office 365
collaboration!

20. Group of people in
Azure AD
Email (from
Outlook)
Shared Calendar
(from Outlook)
Files (from
SharePoint)
Notebook (hosted
in SharePoint,
provided by
OneNote)
Planner
Site (Modern
SharePoint Team
Site)

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27. https://www.xkcd.com/1810/

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29. SharePoint is the Files Experience Oprah of Office 365!
Everyone gets a doc lib!

30. Outlook
SharePoint

31. Connected
SharePoint site
and library
Yammer files in
Yammer
Yammer notes
– will be
converted to
OneNote pages

33. So Groups and Yammer and Teams do a
lot of the same things?

34. Groups Created from
Outlook or SharePoint
• Shared Inbox for
Conversations
• Shared Calendar
• SharePoint Document
Library (thanks, Oprah!)
• Shared OneNote
Notebook
• SharePoint Team Site
• Planner
Groups Created from
Teams
• Persistent Chat
• Everything else that
comes with a Group but
with a different
interface from the
Teams app
Groups Created from
Yammer
• Yammer Conversations
but can connect to
email
• Embed Conversations in
SharePoint site
• Coming Soon:
• SharePoint Document
Library (yep, it’s
Oprah again!)
• Shared OneNote
• SharePoint Team Site
• Planner

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7
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42
3

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Don't build something worse than what you
have just to use the shiny toys!

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54. I want to … And I … Choose … But keep in mind …
Collaborate
privately with the
people in my team
Don’t care if other
people can see that
my team exists
Office 365 Group Any user can send an email to your
group – but they can’t see any other
team resources
Have a shared chat
experience for my
team
Know that my team
is mostly working in
a connected
environment
A Microsoft Team to
provide chat
You will want to do some planning and
set up! For some helpful tips, see:
bit.ly/2n632q0
Collaborate with
my project team
members but it’s
OK if non-members
can read our
content
Don’t care about
having a custom
template for team
sites
Office 365 Group
Add “Everyone” or
“Everyone except
external users” to the
group with Read
permissions
• Create a new Group for each project,
even if the same people work on all
projects.
• Makes governance easier and allows
you invite guests into some but not
all projects.

55. I want to … And I … Choose … But keep in mind …
Collaborate
privately with my
team – and make
sure non-members
don’t even know
the team exists
Have someone with
PowerShell
experience to help
“Classic” SharePoint
Team site with
restricted
permissions
OR
Office 365 Group
with PowerShell to
hide the Group from
the GAL.
There will likely be a future update to
make this easier, but for now, if this is
a critical requirement you can use
following PowerShell cmdlet to hide
an Office 365 Group from the GAL:
Set-UnifiedGroup -Identity *** Email
address is removed for privacy *** -
HiddenFromAddressListsEnabled $true
For more information about the
cmdlet Set-UnifiedGroup, please refer
to:
https://technet.microsoft.com/en-
us/library/mt238274(v=exchg.160).asp
x

56. I want to … And I … Choose … But keep in mind …
Continue to use
Yammer for team
collaboration
because we’ve got
a huge investment
there
Am OK that is
probably isn’t the
best long term
solution
Yammer for existing
teams, but think
about whether a
transition might
make sense
It is really your choice – and you can
change your mind later if you find that
you want to take advantage of other
capabilities AND you can’t “Team-fiy” a
Yammer Group (but you probably
wouldn’t want to
Collaborate with a
cross-functional
team focused on a
discipline or topic
(Community of
Practice) OR
crowdsource or
share information
with the entire
large organization
Need a solution that
supports
conversations where
not everyone speaks
the same language
Yammer – because
it’s great for cross-
functional
collaboration and the
“translate” feature is
incredibly helpful in
global organizations
The Yammer experience for Files is
evolving – new Yammer groups will be
provisioned with SharePoint Files but
existing groups will still have Yammer
files for a while. You’ll need to make
sure you have some guidance and
training for users.

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60. 60
susanhanley
www.networkworld.com/blog/essential-sharepoint
www.susanhanley.com
sue@susanhanley.com
• Information Architecture
• User Adoption
• Governance
• Metrics
• Knowledge Management
• Intranets & Collaboration
Solutions

61. About Marc
President, Sympraxis Consulting
http://sympmarc.com
@sympmarc
https://www.linkedin.com/marcanderson
http://bit.ly/sympmarcslides
https://github.com/sympmarc
http://sympmarc.github.io/SPServices/
http://spxslt.codeplex.com

63. Site Creation Enabled for the Tenant Site Creation Disabled
Group
Creation
Enabled
Show “Create site” command on SharePoint
home with the new site creation experience
If AAD property EnableGroupCreation is:
• True – Show “Create site” command
• False – Only show “Create site” command if
the users is in the security group assigned to
the GroupCreationAlowedGroupid AAD
property
Group
Creation
Disabled
Only show the “classic” create site form
OR
Show a custom form if there is a custom form
URL specified in the Site Creation settings.
“Create site” command is hidden for all users.
How to establish settings for managing site creation in SharePoint: http://bit.ly/2mkoyYn

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