Jamie M. Smith has over 16 years of experience in construction administration, accounts receivable administration, and administrative support. She has worked in these roles for companies like Joeris General Contractors, Petroleum Solutions Inc., and Arnold Moos Company. Her skills include proficiency with accounting, project management, and office software as well as the ability to learn new systems quickly.

1. Jamie M. Smith
Arlington TX 76012
Jmsmith77@ymail.com
Construction Administration and Accounts Receivable Administration Specialist
Over the past 16 years I have accumulated a rare mix of administrative skills that can be
applied to Petroleum Equipment, Commercial, and Residential construction projects; parts &
equipment orders and invoicing, contract and service invoicing; managerial support; Human
Resources and payroll; and as a resource for coworkers, vendors and clients. This unique
collaboration of experience allows for multiple roles, duties and tasks to be assigned and
completed, and comes with an aptitude for new challenges.
Skills and Abilities
 Vertical Market Software – 10yrs
concentrated use of multiple modules
 Microsoft Word and Excel (multiple
versions) – 20+yrs utilization
 Microsoft Outlook – 9+yrs use of email
and calendar functions
 PeachTree Accounting Software – 4yrs
experience with invoicing application
 Frequent user of Adobe Pro, and some
exposure to BlueBeam pdf software
 Familiarity with FC Background, Senate
Bill #9 and regulations for personnel
clearance
 AIA Software and documents, Schedule of
Values, Certified Payroll
 Quicken Software – 8+yrs operation
 Web research – 17+yrs capitalizing on
online resources for TCEQ and other
government entities, compiled MSDS
documentation, gathered equipment,
materials, warranty and O&M
specifications, research HUB Registry,
etc.
 Prolog Converge and Prolog Manager
software – 2yrs experience
 Great talent for learning software and
computerized equipment, their functions,
and developing the appropriate level of
skill that is the most advantageous
Professional Experience
Joeris General Contractors, Ltd (July 2014 – April 2016)
Project Manager Assistant and Admin Support
Issued and processed collected subcontracts and corresponding vendor documents; uploaded
insurance policies and maintained electronic files and the project database; Interacted with
Project Managers, Field Personnel and multiple departments for cohesive communication;
Administrative support including phone coverage, processing mail, assisting the Office
Manager with event planning and lodging for employees; Assisted the Estimating Department
on bid days, and creating information packets for Owners and Architects.

2. Petroleum Solutions Inc. DFW Branch (September 2008 – July 2014)
Construction Admin, Accounts Receivable
Transferred to the DFW office when PSI expanded its company. Initial tasks included
receptionist; service writer and dispatcher; service billing, service database development and
maintenance; general office management and local Accounts Payable; Payroll calculation,
coding, verification with GPS tracking and submittal; Human Resources documentation;
trained all new personnel on PSI procedures, VMS software, and general processes; assisted
with inventory reconciliations.
As the business grew, assignments increased to include Accounts Receivable collections for
local accounts and several corporate accounts; developed several forms for local and
company wide use; equipment ordering and Sales Administration; created, tracked and
received applicable Purchase Orders; processed warranty registration and claims online;
additional training to local employees and management; traveled to newly acquired PSI
branches to train personnel; traveled to existing PSI branches to train new personnel;
construction administration, tracking, internal and external reporting and documentation,
assistant to the Construction Manager;
Petroleum Solutions Inc. San Antonio Branch (January 2004 – September 2008)
Construction Admin, Accounts Receivable
Service billing clerk and service writer; assisted in physical inventory counts, reconciliation
and reports; assisted in customer consignment inventory counts and reconciliation; local
Accounts Payable and reconciled information between the local and corporate account;
maintained service files and database information; Payroll calculation, coding, verification
with GPS tracking and submittal; traveled to other branches to assist with inventory, and
service billing; assisted Branch Managers with creating specialized reports, flow charts,
presentations and instruction manuals; trained new personnel on PSI procedures, VMS
software, and general processes; traveled to newly acquired PSI branches to train personnel;
created, tracked and received applicable Purchase Orders; construction administration,
tracking, internal reporting and documentation, assistant to the Construction Manager;
Significant Achievements at Petroleum Solutions, Inc.
1. Audited and corrected 1,181 line items ($157,457.00) on a single corporate
customer’s account. This included processing and posting an additional 223 credit
memos ($68,043.32) to the same customer’s account to resolve errors. Researched
and found the common trends in mistakes and advised all billing clerks to reduce
the amount of errors.
2. Managed the collection efforts for the DFW branch on two separate occasions.
Between August 2011 and April 2012, the over 90 balance went from almopst
$228K (26% of total A/R) to less than $80K (15.7% of total A/R). In September 2012

3. over 90 had increased to over $228K (37.94% total A/R), by October 2013 it was
back down to $77K (6.24% total A/R)
3. Traveled to three of PSI’s newest branches to introduce PSI and assist in the
transition from the previous companies’ routine to Petroleum Solutions Operations
4. Assisted Construction Manager and the new Construction Department in
development, and project documentation. 2013 (First year) closed out a little over
$1 million worth of construction jobs. 2014 have the expectation of closing out $4.6
million in projects.
Arnold Moos Company, San Antonio, TX (April 2000 – December 2003)
Service Dispatch, Construction Admin
Service dispatcher, Construction Administration and billing for the Plumbing Department;
Completed AIA’s, Schedule of Value Draw applications and Certified Payroll for contract
billing; maintained purchase order log and reconciled receipts and invoices before submitting
to Accounts Payable; helped bookkeeper with payroll, quarterly closings and assembling
information to send to the CPA.
Significant Achievements at Arnold Moos Company
1. Created Excel format documents for all contract billing;
2. Maintained project documents and all contract billing for multiple HEB Grocery store
builds, and managed the paperwork and helped with the scheduling for the
Cheesecake Factory construction at a very busy mall during the holiday season