1. Book keeping & Financial Business
Process Outsourcing Overview

2.  Stay Focused - Concentrate on core business
functions / areas.
 Skilled manpower at affordable prices.
 Channel savings to Marketing Activity.
 World-class technology at lower rates.
 Individuals/Corporations can stay ahead in
Competition.
 Increased productivity.
 Tax benefits.
 Joint and interactive problem solving and
creativity.

3.  Book Keeping  Business Plans &
 Year End Accounts Forecasts
 Management Accounts  Tax Planning
 Payroll  Personal Financial Advice
 Personal Tax Returns  Business Development
 Partnership Tax Returns  Company Secretarial
 Corporation Tax Returns  Senior Finance Function
 VAT Returns
 Company Formations

4.  Providing Qualitative and Value Added
services.
 Professionally managed work methodology.
 Documented and Transparent process.
 Use of latest Technology both in Hardware and
Software systems.
 Always valuing client’s time and catering to
their work requirements on-time.
 Maintaining business secrecy & security.

5.  Large office space located in Central Ahmedabad; accessible
through various means of Mass Rapid Transport including own
vehicles.
 FURNITURE
 State of the art
 Latest furniture and well furnished office
 UPS
 COMPUTERS
 More than 22 pc’s installed in the office with LAN facility.
 24 hours lease line internet (high speed broadband)
 Controlled Cooling using A.C. in all cabins / chambers
 PRESENT STRENGTH
 Senior work force with young and dynamic youth good experience in
various fields of Commerce & Industry.
 Scaling-up possible as sufficient space is available for accommodating
more staff.

6. 1. Data as Invoice, Deposit Tickets, Manual
Checks, ADP Advise, Monthly Contractual
Invoice, Contracts & Other Documents is
collected from Clients.
2. Uploading the data on FTP – Dedicated Server.
3. Downloading the data.
4. Printing & Segregation of data according to
prescribed norms.

7. 5. Applying control checks on data downloaded.
6. Applying procedure to enter data in requisite
software.
7. Verifying data entered in software and
preparing control sheet.
8. Uploading the data.
9. Conversion of data in to control/reporting
program.

8. 10. Presentation in Excel sheet format.
11. Review of presentation and matching of
balance with control/presentation program.
12. Preparation of final report.

9. Your Work
Scanned Documents Necessary Business
Information
Conversion to Spreadsheet
(After thorough verification)
Entered in QuickBooks
(By qualified operators)
Final Checking (By Supervising CA)
Your Completed Work

10.  Accounts payable
 Coding of invoice.
 Verifying invoice calculation & terms.
 Input invoice in accounts payable.
 Produce & distribute payable report.
 Respond to vendor inquires.
 Close accounts payable system monthly.
 Monthly accounts payable aging.
 Input manual checks/vouchers into system.

11.  Cash management / Accounts receivable
 Enter deposit into general ledger.
 Transfer cash between accounts.
 Verifying & process debt service.

12.  General accounting
 Preparing journal entries
 Complete monthly bank account reconsilation(s)
 Maintain chart of accounts
 Schedule/co-ordinate monthly/year end closes.
 Perform other SOFP/Balance sheet account
reconciliation.
 Produce & distribute trial balance & general ledger
report.
 Monitor accounting standards
 Support audit field work

13.  Prepare/generate/submit agreed upon
monthly financial reports.
 Assist in reviewing/analyzing financial results.
 Accounting records filing & retention.
 Recommend / implement accounting process
improvements.
 Assist in building annual budget model.
 Input prepared budget into general ledger
package for financial reporting process.
 Assist preparation of external financial
statements and schedules.

14.  Process payroll with an outsource payroll
provider (i.e. ADP)
 Prepare journal entries for payroll.
 Review payroll.

15.  Maintain/update fixed assets records.
 Calculate/record depreciation expenses.
 Process fixed assets addition/sales/retirement.
 Account for lease transaction.

16.  Preparation of Bank Reconciliation on monthly basis.
 Different types of Reconciliation as Operating Account,
Security Deposit, Credit Card – A/R.
 Complete Presentation of Reconciliation in Excel work
sheet with necessary supporting attachments.
 Detail Control Sheet for regular monitoring and
reporting purpose.
 Value addition by providing interest and charges
details to be incorporated in client system
 Monthly reporting on pending items which require
follow up by client.

17. HEMAL SHAH
Involved in providing Accounting Outsourcing
Services for last Thirteen years.
 Main Responsibilities and Achievements:
 The Role involves maintaining & Finalization of Books of
Accounts of Foreign Entities, this would cover- getting the
data feeded in the software, by following accounting coding
system, presentation in Excel format, tallying the Balance
with control Programme or Software.
 Analysis & Review of the data from Clients prospective,
maintaining Accounts Receivables and Accounts Payable,
preparing Cash Flow, Fund management.
 Bank Reconciliation.
 Preparation of reports according to Foreign Law (US GAAP)
Analyzing Legal Documents & preparing Synopsis there of.

18.  Managing the entire work and getting the same
done from the staff in the desired manner, training
them on the accounting methods, coding and
decoding methods, to enable a smooth flow of
work amongst all staff members.
 Ensuring the paper work done accurately.
 Effective communication with superior, peers and
subordinate.
 Preparation of VAT Return and Filling Annual
Return with State and Federal Government Bodies
– USA and to Companies House – U.K.

19.  The software we are working with:
 BWW – Business Works
 SAGE (MAS -200) – USA
 SAGE 50 PAYROLLS – U.K.
 SAGE ACCOUNTING – U.K.
 ACE Write Up
 CASEWARE
 QUICK BOOKS
 PEACHTREE
 IRIS