The document discusses a proposed integrated library management system for Manang Multiple Campus. It begins by describing the limitations of the existing manual system, including issues like loss of files, difficult searching, and space/cost inefficiencies. It then outlines the objectives and features of the proposed automated system, including facilitating quick information processing, analyzing the impact of technology, and improving business processes. Finally, it addresses various aspects of implementing the new system, such as conducting a feasibility analysis, designing the system architecture and database, and creating a project timeline.

1. System Analysis And
Design
Integrated library management system
GROUP PRESENTATION
MMAMC BBA 3RD SEMESTER

2. INTRODUCTION
Information systems and organizations influence one another
Library Management System (MIS) acts as utility for processing,
accessing and retrieving information to support library activities and
decision-making process
Library MIS provides the means and method to manage multimedia-
computer based Information Systems to help gain useful, complete
and timely information through its objective of satisfying scholarly,
academic and administrative information needs of the University.

3. OBJECTIVE AND SCOPE OF PROJECT
Review of library system
Facilitates quick and efficient information processing and use
Analyze the impact of MIS
Improve business value chain of the university
Appropriate recommendation to the university

4. PROJECT FEATURES
Analysis of current library system
Proposed new system, its feasibility, benefit, implication and scope
Information system and Information technology required for new
proposed system
Socio-technical transition introduce by new system
Recommendation for continuous improvement

5. LITERATURE REVIEW

6. WHAT IS A LIBRARY?
A library is a collection of sources of information and similar
resources, made accessible to a defined community for reference or
borrowing.
Library provides individuals as well as organizations required
information and materials for their purpose.
Libraries often provide quiet areas for studying, and they also often
offer common areas to facilitate group study and collaboration.

7. WORK STUDY
Our project is based on the Library system of an Academic Library.
For the convenience of our research and project we have selected
Library of Manang Multiple Campus (MMC).
MMC has a central library for all department and courses.
The library is located in a separated building and all the activities
concerning the library are operated within the four walls of the building
for all courses.

8. ANALYSIS OF EXISTING SYSTEM

9. INTRODUCTION TO EXISTING SYSTEM
traditional approach,ie all activities are done manually,
no use of IT,
permanent employee employed by ZU,
only hard-cover books,
absence of eBook and internet,
All books are indexed and kept in book racks,

10. Access to library book
based on membership,
for that
Students has to deposit Rs.5000 in fee counter,
Submit Student id,
2 passport size photos
Extra deposits of Rs.200 in library office,
after that student are given library card and able to withdraw book then.

11. INDEXING METHOD
Step 1: all books belonging to particular course are distinguished
Step 2: indexing is done alphabetically based on books name, authors,
publisher, etc
Whole process is done manually..

12. Snap of indexing
A book Foundations of Human Resource Management by Henry ford is
indexed as follows:
COURSE – MANAGEMENT
BOOK – FUNDAMENTALS OF HUMAN RESOURCE MANAGEMENT
AUTHOR – HENRY FORD
(After indexing , book is kepts in book rack in management section under alphabet F )

13. BOOK RETIEVAL PROCESS
manual process of retrieval and query of books
Step 1: Students must write the Name of course, Name of book and Name of
author of books in slip of paper.
Step 2: then submit it to receptionist at reception and enquiry desk of library
Step 3: You must submit library card. (then some time window is given for
retrieval of books)
Student are not able to quickly access the book instantaneously .

14. FLAWS IN THE CURRENT SYSTEM
Loss of files
Damage of Files
Difficult to search record
Space consuming
Cost consuming

15. INTRODUCTION TO PROPOSED SYSTEM
Integrated Library System (ILS)
an enterprise resource planning system for a library, used to track
items owned, orders made, bills paid, and patrons who have
borrowed
These modules include:
Acquisitions
Cataloging
Circulation
Serials
The OPAC

16. SYSTEM OBJECTIVES
Improvement in control and performance
Save cost
Save time
Option of online Notice board
Lecture Notes

17. SYSTEM OVERVIEW
Enterprise application architecture
Interconnected with other departments of the University such as
administration, Research and Development, practical labs, Accounting
Section, etc.
centralized dedicated server is used to store the data and the
metadata
The resources can be shared from the centralized server by providing
the users with smart terminals having certain degree of processing
power but restricted with security system.

18. LIBRARY MANAGEMENT SYSTEM
An application which is used to manage the activities of generally
small or medium size Libraries
Used to manage library activities
Keeping records of books, information about students and teachers,
sharing of information, collaboration of students, interconnection
with other systems

19. SYSTEM DESIGN AND SPECIFICATIONS
Provides explicit details and underlying complexities of the system
System design shows how the system will achieve the desired
objectives of the system
design specifications act as the overall plan or model for the system
System design shows how the system actually works and the different
components of the system functions as a single unit
System design shows how data are actually stored, manipulated,
accessed and distributed.

20. ENTITY RELATIONSHIP DIAGRAM
AUTHENTICATE
AUTHENTICATION
SYSTEM
Password
STAFF
READERS
BOOKS
User Name
Author
Publisher
SR No.
Price
Title
Category
ISBN
Roll No.
Reserve-Date
Issue-Date
F-name
Name
L-name
Return-DateID
Class
Phone No.
ID
Name
MAINTAIN
ISSUE
RESERVE
RETURN
KEEPS
TRACK

21. CONTEXT LEVEL DIAGRAM
Student receives
FINE SYSTEM
REPORTSDisplay
BOOKS
Display info
SYSTEM DISPLAY
Executes
LIBRARY STAFF
Return book
Issue book
Authentication
Add/delete info
Maintain reader info
LIBRARY
MANAGEMENT
SYSTEM
Search book
STUDENT
Reserve

22. DATA FLOW DIAGRAM
Update
Command
Issue BOOKS
Issue
Display
status
Update
Collect
Return
Issue
Handledetails
Commanddata
Commanddata
Modify/
Insert
Maintain Student
Studentdata
STUDENT
Reservati
on
REPORTS
Display
status
Store details
Book
search
Reservation
DisplayCommand
Commanddata
Return
LIBRARY STAFF

23. SYSTEM STRUCTURE CHART
LIBRARY MANAGEMENT
SYSTEM
BOOKS STAFF
OTHER
NEWS
PAPER
REFERENCE
BOOK
QUESTION
PAPERS
TEXT
BOOK
LIBRARIAN
MAGAZINE
NOVEL
READER
STUDENT OTHERTEACHER
OTHER

24. SYSTEM REQUIREMENTS
Computer server for storing the centralized data, metadata and
resources.
Data base (MS Access or Oracle or My SQL)
Operating system for the computers (Windows, other)
Internet
Ethernet cable for connecting the devices
Barcode Readers
System Administrator or Analyst

25. SUPPLEMENTARY SYSTEMS
Sub-systems which are significant for the primary system
supplementary systems are required for the efficient operation of the
system
These systems support and improve the overall working process and
the value of the system

26. BARCODE SYSTEM
A barcode reader (or barcode scanner) is an electronic device that
can read and output printed barcodes to a computer
It consists of a light source, a lens and a light sensor translating
optical impulses into electrical ones
The system can be integrated with barcode readers which makes the
job of indexing and finding the required books efficient and
convenient
ISBN of the books can be scanned and computers will automatically
record the details of the book.

27. E-LIBRARY
A library system which uses electronic devices to store, access and
share information
E-library consists of e-books which can be accessed through
computers, tabs, mobiles, etc.
E-library provides time shift
Simultaneous access of the information
Search facility
Less storage space
Digitization can enhance legibility and remove visible flaws such as
stains and discoloration.

28. HOW THE SYSTEM WORKS
System based on Database management System
Details about books are stored in centralized server by the help of
barcode readers and the system also keeps track of the position of
books.
Internal library system is based on Client-server Architecture.
Members of the system are given with Username and Password to
log in from any device from anywhere
Smart terminals with limited processing power helps Database
Administrator to control and secure the system from external
unauthorized users.

29. HOW THE SYSTEM WORKS
DBMS creates reports at the end of every month based on the
access, order and share of information by the users
Internet connection enables user to read and download e-books
Internal client-server system can be integrated with the overall
Enterprise application system of the campus or University.
Accounting, R&D, Administration Dept. can be integrated with the
system
System also provides online noticeboard service
Teachers can upload lecture notes and students can submit project
reports, assignments, complaints, suggestions which are stored in
central database and can be retrieved when needed.

30. SYSTEM IMPLEMENTATION
Meaning : It is the practice of creating or modifying a system to
create a new business or replace an existing business
System implementation is the process of :
1. Defining how the information system should be built
2. Ensuring that information system is operational and used.
3. Ensuring that the information system meets quality standard

31. FEASIBILITY ANALYSIS
• A detailed investigation and analysis conducted to determine the financial, economical,
technical, or other advisability of a proposed project.
• A study to determine whether a plan is capable of being accomplished successfully.
• It is primary and most important thing in development of project.

32. TECHNICAL FEASIBILITY
• It is the process of proving that the concept is technically feasible
• Technological requirements such as computers, servers, internet,
barcode readers, etc are needed.
• The purpose of technical feasibility to ensure that all the inputs
required for the project are available and technically feasible.

33. Economic Feasibility
• It is the analysis of project’s cost and revenues in an effort to
determine whether or not it is logical and possible to complete.
• It determines whether the time and money are available to develop
the system.
• Includes the purchase of
New equipment
 Hardware
 Software

34. The overall system can be summarized as
• Computer server – Power Edge R710 server : RS 3,00,000
• Client computers – M300, Ncomputing (3-in-1 Thin client Kit for virtual
desktops.), Rs. 90,000
• Barcode readers – Lazer Barcode Scanner Wireless Symcode : Rs13,000
• Internet – OorldPink (Annual package)
Price : RS.12000
Installation charge: Free
Turbo speed : 5 Mbps 600 GB
Unlimited speed : 256 kbps
Total package price : Rs 12000
•Administration cost : Rs. 2,50,000 approx.
•Overall Cost : Around NRs. 7,00,000

35. TIME FEASIBILITY
• Time feasibility is defined as the probability of a project to be
completed within its schedule time limits, by a planned due date.
• It is the measure of how reasonable the project timetable is.

36. 21-Mar 31-Mar 10-Apr 20-Apr 30-Apr 10-May 20-May 30-May 9-Jun
Existing System Analysis
New System Design
Programming
Testing
New System Implementation
5
15
10
7
5
Start Date (2016)
Activity PROJECT GANTT CHART