- Progress reports are written to provide information on the development of a project, demonstrate that progress is being made according to schedule, and explain any issues or request assistance. - A progress report informs supervisors, associates, instructors, or customers about work completed on a project over a certain period. It typically includes how much has been accomplished, if the project is on schedule, any problems encountered or corrections made, and when completion is anticipated. - A progress report is typically 2-3 pages single-spaced and includes an introduction, discussion of work completed and remaining, and conclusion restating progress and reassurance of completing on schedule.

1. Advanced Technical Writing Lecture 14 Progress report 13/7/2008

2. Goal of Progress Report Progress reports are written to provide information about the way a project is developing to convince your audience that you are making progress, that it's the proper progress, and that you will finish on time, or to explain problems and to request assistance or guidance Force you to establish a work schedule so that you'll complete the project on time.

3. Progress Report You write a progress report to inform a supervisor, associate, Instructor or customer about progress you've made on a project over a certain period of time. The project can be the design, construction, or repair of something, the study or research of a problem or question, or the gathering of information on a technical subject. You write progress reports when it takes well over three or four months to complete a project

4. Audience Instructors Supervisor Associates Customers

5. What Should progress Report Include Successful progress reports answer the following questions How much has been accomplished since the last report? Is the project on schedule? If not, what went wrong? How has the problem been corrected? How long will it take to get back on schedule? Are there any unexpected problems (other than schedule problems)? When do you anticipate completion?

6. Basic layout 2 – 3 pages Single spaced

7. Format of Progress Report Depending on the size of the progress report, the length and importance of the project, and the recipient, the progress report can take the following forms: Memo --A short, informal report to someone within your organization Letter --A short, informal report sent to someone outside your organization Formal report --A long, formal report sent to someone outside your organization

8. Organization of the Progress Report Headings Body I. Introduction II. Discussion III. Conclusion References

9. Heading To: Name of your advisor From: Your name Subject: The subject of your proposal Date: date of submission

10. Body I. Introduction Purpose of the project Specific objectives of the project Scope, or limits, of the project Date the project began; date the project is scheduled to be completed People or organization working on the project People or organization for whom the project is being done Overview of the contents of the progress report

11. II. Discussion ( Project description ) 2 possibilities for subheadings in this section Option #1-Chronological organization Work Completed Work in Progress Work Remaining Option #2-Topical organization Task #1 Task #2 Task #3 Whichever organization you choose, provide a detailed discussion of your progress.

12. III. Conclusion Briefly summarize your progress. Relate back to the originally proposed schedule and deadline. Reassure the reader that you are adhering to the schedule and that the project will be completed on time. Emphasize the benefits of the final report.

13. References List all the references you used

14. Formal Report Example Look at your textbook p. 538-539 Progress_Human_Transportation.doc Progress_Thermocouples.doc progresssample.pdf

15. Assignment # 8 Write a progress report for your formal report Due Sunday 20/7/2008 at class time