A progress report is a document that informs readers about the ongoing status of a project, detailing the work completed, in progress, and remaining tasks. It addresses challenges encountered, outlines the project scope, and establishes a timeline for future work, ensuring the project stays on track. Key components include an introduction, work status, problems encountered, and a conclusion about the project's schedule.

1. Progress Report
It is a report that you have to write to inform about the progress you are
making on your work

2. Progress reports answer the following questions
for the reader:
• How much of the work is complete?
• What part of the work is currently in progress?
• What work remains to be done?
• When and how will the remaining work be completed?
• What changes, problems or unexpected issues, if any, have arisen?
• How is the project going in general?

3. Purpose of a Progress Report
• Provide a brief look at preliminary findings or in-progress work on the
project
• Give your clients or supervisors a chance to evaluate your work on the
project and to suggest or request changes
• Give you a chance to discuss problems in the project and thus to
forewarn the recipients
• Force you to establish a work schedule, so that you will complete the
project on time.

4. What you need to write in a progress Report
+What progress have you made (what did you accomplish)
during the time period?
+What problems have you encountered, and how will you solve
those problems?
+Are you on schedule( if not what will you do to get back on
schedule)?

5. Language
+Complete sentences are required using different types of tenses
+Present tense: covers most of the documents, in particular
+Perfect and progressive tenses-future tense in the ‘future work’

6. Content of a Progress Report
Title
content
Introduction
Project description
Project scope
Work status
1) Work completed before this report
2) Work completed during time period-present work
3) Work you need to complete before you finish the project-in future

7. Problem(s) encountered
Conclusion

8. Content of a Progress Report
Introduction
Topic and purpose of the report; very briefly explain the project and
what this progress report is for…
An overview of what the rest of the memo is all about
Time period covered: The date from the commencement of the project
to the present date
A brief description of the project (introduction heading doesn’t have
to be written)

9. Content of a Progress Report
+Project Description
Provides some discussion of the intended audience; to whom the
project is intended to, or who will use the product/ result of the project,
as well as why it is important for them
+PROJECT SCOPE
Lists the overall tasks related to the project (delegation of task) then,
narrows down to the task/ topic in change (job specification)

10. Content of a Progress Report
Work status
It explained what has been completed, what is currently working on, what
is planned to do
Work completed before this report
Provide a brief summary of what your previous progress report contained
Briefly explain the work you have completed before the time period that
this report covers.

11. Content of a Progress Report
For the first progress report, describe the preparatory work that you have
carried out such as setting up committee members, delegation of tsk or small
group discussions
WORK COMPLETED DURING THIS PERIOD –PRESENT WORK
Explain what you are doing at present –provide details
---in some cases, you might even want to provide some of the important data
you have obtained so far, the cost and time you have spent, or trial, or trail and
error you have gone through

12. Content of a Progress Report
Work you need to complete before you finish the project- future work
----What is the next step?
___ what do you expect to complete the next step?
___ what do you still need to do?
____ when do you expect to complete the project?

13. Content of a Progress Report
PROBLEM (S) ENCOUNTERED
__ explain any unexpected developments
__ explain what you plan to do to correct these problems
___ how do you plan to correct these problems

14. Content of a Progress Report
CONCLUSION
__ state whether the project is on schedule. If not, why?
__ when will you be back on schedule?