Knowledge Management System
Rancang Bangun Knowledge Management System
Setyagus SUcipto
Business Development PT. Idekreatif Menusa Teknologi
“Knowledge is of two
kinds. We know a subject
ourselves, or we know
where we can find
information on it.”
Samuel Johnson
Project Objective
Bagaimana mengelola
data, informasi dan
pengetahuan untuk
mendukung
pengambilan kebijakan
di bidang kelautan dan
perikanan dengan tepat
dan cepat.
Project Overview
Applica'on	
  	
  
Kementerian	
  
Kelautan	
  dan	
  
Perikanan	
  
(SOSEK)	
  	
  
Pemerintah	
  
Komunitas	
  
Ilmiah	
  
Dunia	
  Bisnis	
  
Public	
  
Who?
Knowledge	
  
Data	
  dan	
  
Informasi	
  
Tacit	
   Kebijakan	
  
Repository	
  
What?
Identifying the Business Problem
Successful implementation of knowledge
management requires a clear identification of
the business problem to be solved and an
alignment of the knowledge management
project with overall business objectives.
Find Information like Searching the Willy
Challenge For Find The Information
Collaboration and Teamwork
Applica'on	
  	
  KKP	
  	
  
Pemerintah	
  
Komunitas	
  
Ilmiah	
  
Dunia	
  
Bisnis	
  
public	
  
Policy	
  (Knowledge)	
  
Challenge For Collaboration
How Knowledge Policy Build
Implementation Strategic
start small and are tested
thoroughly
The ideal is to test the process and cultural
changes—not merely the software—on a small
scale and then refine and apply the techniques
to other business problems across the
organization.
Knowledge management is more than just an
application of technology. It involves cultural
changes in the way employees perceive the
knowledge they develop. A successful
implementation of knowledge management also
requires endorsement from corporate
management.
Preparing for Change
Changing to a Knowledge Sharing Culture
Executive Support Is Key
Given the changes to corporate culture, behavior, and
processes that usually characterize knowledge
management, corporate leaders have to be committed to
the effort. Knowledge management project will fail
without senior executive support.
Concept Rancang BanGUN
Concept KMS SOSEK
Government	
  	
  
• Government	
  Officer	
  
Public	
  
• Public	
  
• INFISERN	
  
Business	
  
• Business	
  Partner	
  
Community/
Internal	
  
• Admin	
  
• Knowledge	
  Officer	
  
• Project	
  Manager	
  
• Project	
  Par'cipant	
  	
  
• Staff	
  
Actor
Use CASE
Minister	
  Discuss	
  
About	
  Policy	
  	
  
Policy	
  Submit	
  as	
  
Request	
  In	
  System	
  	
  
Team	
  SOSEK	
  
Follow	
  up	
  The	
  
Request	
  
Team	
  Create	
  
Project	
  in	
  System	
  	
  
Team	
  discuss	
  
about	
  the	
  policy	
  	
  
Team	
  Submit	
  all	
  
support	
  document	
  
into	
  system	
  	
  
Policy	
  Created	
  	
  
Minister	
  no'fied	
  
about	
  the	
  policy	
  	
  
Online Project collaboration
An easier and faster
way to collaborate
and get your projects
done.
Use Case Project Collaboration
Document Management System
Document
management system
(DMS) is a system
used to track, manage
and store digital
documents.DMS	
  Research	
  
Document	
  
E-­‐Journal	
  
Policy	
   Images	
  
Digital	
  
Item	
  
Knowledge	
  
Document	
  
Use Case Document System
Knowledge Repository
A knowledge repository is a computerized
system that systematically captures,
organizes and categorizes an
organization's knowledge. The repository
can be searched and data can be quickly
retrieved.
OAI : Open Archives Initiative Protocol
Open Archive - Universitas Indonesia
Indonesian Journal of Biotechnology
Jurnal Anestesiologi Indonesia
!
Use Case Knowledge Repository
Policy ReQuest
Minister	
  Discuss	
  
About	
  Policy	
  	
  
Policy	
  Submit	
  as	
  
Request	
  In	
  System	
  	
  
Team	
  SOSEK	
  Follow	
  
up	
  The	
  Request	
  
Team	
  Create	
  
Project	
  in	
  System	
  	
  
Team	
  discuss	
  about	
  
the	
  policy	
  	
  
Team	
  Submit	
  all	
  
support	
  document	
  
into	
  system	
  	
  
Policy	
  Created	
  	
  
Minister	
  no'fied	
  
about	
  the	
  policy	
  	
  
SYSTEM	
  
KMS	
  
Check	
  	
  
Knowledge	
  
Database	
  
!
Use Case Policy Request
Internal
Document
Policy
Request
Public
Document
Public	
  
Community/
Internal	
  	
  
Researcher	
  
Staff	
  
Invited	
  
Users	
  
Government	
  
Minister	
  
staff	
  
Role management
Role management
helps manage
authorization, in
application are
allowed to access.
Knowledge management system

Knowledge management system

  • 1.
    Knowledge Management System RancangBangun Knowledge Management System
  • 2.
    Setyagus SUcipto Business DevelopmentPT. Idekreatif Menusa Teknologi
  • 4.
    “Knowledge is oftwo kinds. We know a subject ourselves, or we know where we can find information on it.” Samuel Johnson
  • 5.
    Project Objective Bagaimana mengelola data,informasi dan pengetahuan untuk mendukung pengambilan kebijakan di bidang kelautan dan perikanan dengan tepat dan cepat.
  • 6.
  • 7.
    Applica'on     Kementerian   Kelautan  dan   Perikanan   (SOSEK)     Pemerintah   Komunitas   Ilmiah   Dunia  Bisnis   Public   Who?
  • 8.
    Knowledge   Data  dan   Informasi   Tacit   Kebijakan   Repository   What?
  • 9.
    Identifying the BusinessProblem Successful implementation of knowledge management requires a clear identification of the business problem to be solved and an alignment of the knowledge management project with overall business objectives.
  • 10.
    Find Information likeSearching the Willy
  • 11.
    Challenge For FindThe Information
  • 12.
  • 13.
    Applica'on    KKP     Pemerintah   Komunitas   Ilmiah   Dunia   Bisnis   public   Policy  (Knowledge)   Challenge For Collaboration
  • 14.
  • 15.
  • 16.
    start small andare tested thoroughly The ideal is to test the process and cultural changes—not merely the software—on a small scale and then refine and apply the techniques to other business problems across the organization.
  • 17.
    Knowledge management ismore than just an application of technology. It involves cultural changes in the way employees perceive the knowledge they develop. A successful implementation of knowledge management also requires endorsement from corporate management. Preparing for Change
  • 19.
    Changing to aKnowledge Sharing Culture
  • 20.
    Executive Support IsKey Given the changes to corporate culture, behavior, and processes that usually characterize knowledge management, corporate leaders have to be committed to the effort. Knowledge management project will fail without senior executive support.
  • 21.
  • 22.
  • 23.
    Government     • Government  Officer   Public   • Public   • INFISERN   Business   • Business  Partner   Community/ Internal   • Admin   • Knowledge  Officer   • Project  Manager   • Project  Par'cipant     • Staff   Actor
  • 24.
  • 25.
    Minister  Discuss   About  Policy     Policy  Submit  as   Request  In  System     Team  SOSEK   Follow  up  The   Request   Team  Create   Project  in  System     Team  discuss   about  the  policy     Team  Submit  all   support  document   into  system     Policy  Created     Minister  no'fied   about  the  policy     Online Project collaboration An easier and faster way to collaborate and get your projects done.
  • 26.
    Use Case ProjectCollaboration
  • 27.
    Document Management System Document managementsystem (DMS) is a system used to track, manage and store digital documents.DMS  Research   Document   E-­‐Journal   Policy   Images   Digital   Item   Knowledge   Document  
  • 28.
  • 29.
    Knowledge Repository A knowledgerepository is a computerized system that systematically captures, organizes and categorizes an organization's knowledge. The repository can be searched and data can be quickly retrieved. OAI : Open Archives Initiative Protocol Open Archive - Universitas Indonesia Indonesian Journal of Biotechnology Jurnal Anestesiologi Indonesia
  • 30.
  • 31.
    Policy ReQuest Minister  Discuss   About  Policy     Policy  Submit  as   Request  In  System     Team  SOSEK  Follow   up  The  Request   Team  Create   Project  in  System     Team  discuss  about   the  policy     Team  Submit  all   support  document   into  system     Policy  Created     Minister  no'fied   about  the  policy     SYSTEM   KMS   Check     Knowledge   Database  
  • 32.
  • 33.
    Internal Document Policy Request Public Document Public   Community/ Internal     Researcher   Staff   Invited   Users   Government   Minister   staff   Role management Role management helps manage authorization, in application are allowed to access.