1. Karen Matthews
Winter Springs, FL 32708
(386) 235-8036 Karenmatthews014@gmail.com
Objective
To secure an executive assistant/office manager position with a progressive company that facilitates learning and growth
and offers an opportunity to utilize my leadership and organizational skills.
Experience
Executive Assistant/Office Manager
Park Avenue Development Corporation- Winter Park, Florida
• 3+ years experience providing outstanding administrative and personal assistance to the
President/Owner
• Manage the day-to-day office operations
• Manage single family home properties
• Proof and edit quotes and estimates for future sales and development
• Maintain accurate cost records, track and enter changes to contracts,
estimate and review cost projections
• Research demographics for current projects and future development
• Manage accounts receivable with secure and accurate receipts of funds, plus provide
confirmation as required.
• Process Accounts Payable, recording proper and timely payments of invoices
• Manage records of expenses, payroll and bank reconciliation
• Produce monthly financial statements including balance sheet, income statement and
statement of cash flow
• Complete external audit by analyzing and reconciling general ledger accounts and provide
information to auditors
• Process monthly sales tax and quarterly taxes for unemployment and payroll
Procurement Specialist/Assistant Office Manager
Dowdy Plumbing Corporation-Tallahassee, Florida
• Assisted President, estimators, project managers and office manager
• Proofed and edited estimates for future projects, and researched potential site work projects
• Obtained all specs, plans, addendums, supplements and bid packages required for bidding
• Executed the proper documents and requirements for submitting formal bid packages
• Processed Accounts Payable and assisted in weekly payroll
• Responsible for the completion of submittals for assigned projects
Executive Assistant/Office Manager
Designs, Furnishings & Equipment, Inc.- Daytona Beach Florida
• 8+ years experience providing outstanding administrative and personal assistance to the
President
• Managed the day-to-day office operations
• Revamped and upgraded the accounting system from Peachtree Accounting to QuickBooks
• Responsible for the completion of submittals and closeout documents for all projects
• Ordered all office supplies and handled all mailing and shipping need
• Proofed and edited quotes and estimates for future projects
• Maintained accurate cost records, tracked and entered changes to contracts and
estimates and reviewed cost projections
• Managed accounts receivable with secure and accurate receipts of funds, plus provided
confirmation as required.
• Processed Accounts Payable, recording proper and timely payments of invoices
• Managed records of expenses, petty cash, payroll and bank reconciliation
• Produced monthly financial statements including balance sheet, income statement and
statement of cash flow
• Completed external audit by analyzing and reconciling general ledger accounts and provide
information to auditors
• Processed monthly sales tax and quarterly taxes for unemployment and payroll
November 2012- Present
May 2011-April 2012
February 2002-August 2010
Education Florida State University-Tallahassee, Florida
Bachelor of Science in Communication
April 2000

2. Skills
***Florida Notary Public
Microsoft Office (Outlook, Word, Excel, Power Point), MS Works, Adobe Acrobat Reader, QuickBooks,
WordPerfect, Microsoft Windows, MS Internet Explorer, Netscape, Navigator, Peachtree Accounting