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SharePoint & The Road Ahead: SharePoint 2016 & Office 365

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With SharePoint 2016 around the corner and Office 365 constantly releasing new functionality it can be hard to feel ready for what will come over the next few years. Where should we invest in learning? What other technologies should we understand? Why are some things changing?

Join Richard Harbridge as he explores Technology roadmaps and industry trends and how Microsoft and many customers are planning for the challenges ahead.

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SharePoint & The Road Ahead: SharePoint 2016 & Office 365

  1. 1. @RHARBRIDGE
  2. 2. RICHARD HARBRIDGE My twitter handle is @RHarbridge, blog is http://RHarbridge.com, and I work at SPEAKER | AUTHOR | SUPER FRIENDLY
  3. 3. @RHARBRIDGE WARNING: IT MAY BE HARD TO KEEP UP Slides are on http://www.SlidesShare.net/RHarbridge {It’s okay!}
  4. 4. WHERE WE WANT TO BE ISN’T WHERE WE ARE TODAY… We all aspire help our organizations achieve more meaningful results.
  5. 5. IF WE DON’T KEEP DRIVING… We will never get to be where we want & need to be.
  6. 6. WE WANT TO BE BETTER THAN AVERAGE… Many orgs are successful, but what about those really successful cases?
  7. 7. ARE YOU READY FOR TODAY’S DEMANDS? What about tomorrows demands? Are you ready for those?
  8. 8. USERS WORK ANYWHERE… By 2016 40% of the workforce will be mobile - Gartner
  9. 9. USERS WORK WITH MORE PEOPLE… We work with more people on a day-to-day basis today than ever before. 60% of employees report working with 10 or more people on a day-to-day basis. Half of these employees work with more than 20.
  10. 10. USERS WORK INSIDE & OUTSIDE OF THE ORGANIZATION… We also work with contractors, customers or partners more…
  11. 11. DON’T FALL BEHIND… It is more challenging to meet expectations on legacy technology.
  12. 12. THE MODERN ORGANISATION Being prepared really means meeting modern Enterprise needs.
  13. 13. HOW DO WE REDUCE UNCERTAINTY? We look for signs and to be informed on what route is best.
  14. 14. ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online.
  15. 15. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph
  16. 16. INTEGRATED SERVICE… If you are using SharePoint Online then you must leverage more Office 365…
  17. 17. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph
  18. 18. HOW DOES DELVE FIT IN? Delve is an experience that presents Office Graph data to the user.
  19. 19. New profiles for users are rolling out in Office 365 Delve. NEW PROFILES…
  20. 20. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph
  21. 21. SHARE MEETING RECORDINGS ON YOUR OFFICE VIDEO PORTAL… Consider PowerPoint recording with Office MIX https://mix.office.com/
  22. 22. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph
  23. 23. With messaging, calendaring, file sharing, and more. CONNECT EXPERIENCES WITH OFFICE 365 GROUPS…
  24. 24. CONNECT EXPERIENCES ACROSS OFFICE 365 WITH DELVE… Based on what the user does put the best technology together to improve that.
  25. 25. One membership to rule them all? GROUPS BEHIND THE SCENES…
  26. 26. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph Codename Infopedia Articles Microsites
  27. 27. Auto-saved as you work Friendly URLs Looks great across your devices (phone, tablet and PC) Connected to social (Yammer) Fast and fluid navigation Compliant and secure Natively embed Office 365 documents and video Will be used to create pages in Blog, Office 365 Groups, Codename “InfoPedia” and more ARTICLES… It all starts with easy to author articles. Then Microsites and codename Infopedia.
  28. 28. Basic site hierarchy allows sections and organization Includes both explicit, curated content and dynamic related content Absolutely the best way in the world to talk about a set of Office documents Badging denotes authoritativ e content Modern, on rails authoring canvas MICROSITES… Going beyond Delve Boards and providing greatcontent experiences.
  29. 29. INFOPEDIA… Sections, TOCs, & Entire “Infopedia”collections of articles/microsites.
  30. 30. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph Codename Infopedia Articles Microsites
  31. 31. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph
  32. 32. OFFICE 365 PLANNER… Microsoft Office 365 Planner further changes importance of Groups.
  33. 33. Codename Infopedia ROUTE 1: SHAREPOINT ONLINE The first route forward involves leveraging Office 365 and SharePoint Online. Articles Microsites Sway TheMicrosoftGraph
  34. 34. ROUTE 2: SHAREPOINT 2016 The second route starts with SharePoint 2016 but uses Office 365…
  35. 35. CONSIDER SHAREPOINT 2016… Features available on SharePoint Online – If they can be backported = in 2016.
  36. 36. WHAT DO WE GET WITH 2016? Starting with the management improvements…
  37. 37. WHAT DO I GET WITH SHAREPOINT 2016? From 37+18 Per LangPack MSIs/MSPs to 4 MSI/MSPs +1 Per LangPack. Smaller update footprint  Reduced number of MSI and MSP  In-place, online, installation MSI MSP
  38. 38. Increased List Threshold >5000 List Threshold Content database sizing into TB’s Content Database Size MaxFile Size 10GB and removed character restrictions MaxFile Size 100,000 site collections per content database Site Collections per Content Database 2x increase in Search scale to 500 million items Indexed Items WHAT DO I GET WITH SHAREPOINT 2016? Boundaries and limits have been improved!
  39. 39. WHAT DO I GET WITH SHAREPOINT 2016? Durable Links: Resource ID Based URLs (Remains intact w/ rename and move). User clicks docID-based durable URL … Redirect manager: based on this docID, provide the right way to get a doc Cobalt endpoint for getting file for client URL with SiteID & DocID to WOPI GuestAccess.asp x URL for WOPI
  40. 40. WHAT DO I GET WITH SHAREPOINT 2016? Real Time Telemetry – provide insights around users. Services Actions Usage Engagement Diagnostics
  41. 41. CONSIDER SHAREPOINT 2016… Features available on SharePoint Online – If they can be backported = in 2016.
  42. 42. Search Service Application for Cloud Storage  Unifies on-premises and cloud indexes  Provides support for Office Graph/Delve experiences on-premises  Supports Search as a Service / reduces search crawl footprint Audio text And search indexpropertiessignalsmetadata extraction and processing SEARCH SERVICE APPLICATION… Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
  43. 43. WHAT DOES THIS LOOK LIKE FOR SEARCH? Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
  44. 44. WHAT DOES THIS LOOK LIKE FOR DELVE? Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
  45. 45. COMPLIANCE ACROSS CLOUD AND ON- PREMISES… Compliance Center (Hybrid), RMS Online, DLP, eDiscovery and Hold for Both
  46. 46. SHAREPOINT 2016 & OFFICE 365 DISTRIBUTED SITES… Following (Sites, Documents, People), Managed Metadata, Promoted Sites…
  47. 47. NEW HYBRID AUTOMATION… Hybrid deployment automation (scenario selection, config of pre-req & core)
  48. 48. NEW HYBRID EXTRANET SCENARIO… Site Publishing for Internal to Internet (w/ 365 Identity Federation Services)
  49. 49. CONSIDER SHAREPOINT 2016… Features available on SharePoint Online – If they can be backported = in 2016.
  50. 50. THE CLOUD POWERED ORGANISATION The informed organization today is the one that is planning to, or leveraging Cloud capabilities to improve their organization.
  51. 51. WE CAN’T DO IT ON OUR OWN… It’s a long road ahead and you need many people driving to get there.
  52. 52. REAL WORLD ADOPTION ACTIVITIES & MORE… Find great ideas for driving adoption in our latest book http://improveit.how/book
  53. 53. Scenarios Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔ Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕ Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ● Where Should Meeting Notes Be Captured, Stored & Shared? ◕ ◕ ● ● ◔ ● Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ● Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔ Have A Real Time Chat With A Colleague ● ◑ ○ ◑ Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ● Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑ Invite A Colleague To Lunch ◕ ◔ ● Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕ Make An Organizational Announcement ◔ ● ◔ ◕ ◕ Remind The Team Of An Important Deadline ◑ ◔ ● ● ● Within the whitepaper we have provided guidance on 13 common scenarios… WANT MORE SCENARIO GUIDANCE?
  54. 54. DOWNLOAD THE WHEN TO USE WHAT IN OFFICE 365 ENTERPRISE USER GUIDANCE WHITEPAPER! It goes into much greater depth and can be found at WhenToUseWhat.com
  55. 55. DELVE INSIGHTS & OFFICE 365 AUDIT LOG SEARCHING… Allow collaboration groups to see patterns within their activities.
  56. 56. THE SMARTER ORGANISATION The engaged organization is one where adoption is successful and the organization is actively helping users improve their usage (not just drive usage).
  57. 57. WE WANT TO BE BETTER THAN AVERAGE… Many orgs are successful, but what about those really successful cases?
  58. 58. Thank You! Organizers,SponsorsandYouformakingthispossible. 100+AwesomePresentationsAt.. Slideshare.Net/RHarbridge WhenToUseWhatWhitepaper.. WhenToUseWhat.com ImproveItBook.. ImproveIT.How/Book Office365SuccessCenter.. Success.Office.Com Message Me On LinkedIn or Email Richard@2toLead.com SPEAKER | AUTHOR | SUPER FRIENDLY Twitter: @RHarbridge. More to come on our blog at http://2toLead.com.

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