Job analysis is the process of systematically gathering information about jobs. It involves collecting data about job tasks, duties, responsibilities, and requirements through methods like observation, interviews, questionnaires, and diaries. The key outcomes of job analysis are job descriptions, which outline what employees do, and job specifications, which define the qualifications needed for a role. Job analysis provides important benefits for human resource planning, recruitment, selection, training, and other functions.
Understand Human Resource Planning (HRP) and purpose of HRP.
Identify the relationship between strategy and HRP.
Identify the steps of HR planning process.
Describe the approaches to understand the jobs.
Discuss the phases of job analysis, including what it is and how it’s used.
Design model for forecasting HR requirements and employee requisition form.
Develop job descriptions , including summaries and job functions, using the Internet and traditional methods by using Job analysis questionnaire.
Develop job specifications using the Internet as well as your judgment.
Explain job analysis in a “jobless” world, including what it means and how it’s done in practice.
Understand Human Resource Planning (HRP) and purpose of HRP.
Identify the relationship between strategy and HRP.
Identify the steps of HR planning process.
Describe the approaches to understand the jobs.
Discuss the phases of job analysis, including what it is and how it’s used.
Design model for forecasting HR requirements and employee requisition form.
Develop job descriptions , including summaries and job functions, using the Internet and traditional methods by using Job analysis questionnaire.
Develop job specifications using the Internet as well as your judgment.
Explain job analysis in a “jobless” world, including what it means and how it’s done in practice.
This Presentation cover all relative aspects of Human Resource Planning | HR Demand Forecasting & HR Supply Forecasting along with detail description of Recruitment & Selection as per the Syllabus of AKTU MBA Course.
hai its my first upload to this website please analyse and give me suggestions for any improvements beacuse i am an MBA student i want to learn something more
Job Analysis in HRM
Job Analysis is the SYSTEMATIC process of collecting and making judgments about all the important information related to a job.
Job analysis is the procedure through which you determine the duties and nature of the jobs and the kinds of people who should be hired for them.
Job: A group of tasks that must be performed in an organization to achieve its goals.
Position: The tasks and responsibilities performed by one person; there is a position for every individual in an organization.
Task: A distinct, identifiable work activity composed of motions
Responsibility: An obligation to perform certain tasks and duties.
Employee Testing and selection /Human Resource ManagementNeveenJamal
ادارة الموارد البشرية
اختيار الموظفين
Person and job/organization fit
The main aim of employee selection is to achieve person-job fit.
Person and job/organization fit
The main aim of employee selection is to achieve person-job fit.
The HR Manager is the most critical role in the HR Organization. The HR Manager represents Human Resources and shares responsibilities with the HR team and the internal client.
The role of the HR Manager is difficult, and the most experienced HR Professionals should be promoted to the role of the HR Manager.
This Presentation cover all relative aspects of Human Resource Planning | HR Demand Forecasting & HR Supply Forecasting along with detail description of Recruitment & Selection as per the Syllabus of AKTU MBA Course.
hai its my first upload to this website please analyse and give me suggestions for any improvements beacuse i am an MBA student i want to learn something more
Job Analysis in HRM
Job Analysis is the SYSTEMATIC process of collecting and making judgments about all the important information related to a job.
Job analysis is the procedure through which you determine the duties and nature of the jobs and the kinds of people who should be hired for them.
Job: A group of tasks that must be performed in an organization to achieve its goals.
Position: The tasks and responsibilities performed by one person; there is a position for every individual in an organization.
Task: A distinct, identifiable work activity composed of motions
Responsibility: An obligation to perform certain tasks and duties.
Employee Testing and selection /Human Resource ManagementNeveenJamal
ادارة الموارد البشرية
اختيار الموظفين
Person and job/organization fit
The main aim of employee selection is to achieve person-job fit.
Person and job/organization fit
The main aim of employee selection is to achieve person-job fit.
The HR Manager is the most critical role in the HR Organization. The HR Manager represents Human Resources and shares responsibilities with the HR team and the internal client.
The role of the HR Manager is difficult, and the most experienced HR Professionals should be promoted to the role of the HR Manager.
2Part 2 Meeting Human Resources Requirements3Chapter 4 J.docxgilbertkpeters11344
2
Part 2: Meeting Human Resources Requirements
3
Chapter 4: Job Analysis and Job design
Job Analysis and job design
A major purpose of this chapter is to impress on students the importance of job design and job descriptions in providing a foundation for an effective HR program. Emphasized in the chapter is the necessity for basing decisions involving the various HR functions on the requirements of the job. The contributions that accurate job descriptions can render to more effective employee performance and to an equal employment opportunity program are also emphasized. In the chapter the reader is made aware of the principal approaches to job analysis and the techniques to be used in preparing job descriptions and specifications.
Employees make important contributions to the organization through the design of their jobs and the freedom they are given to perform their work. This chapter concludes by discussing important concerns regarding how jobs are designed, including ergonomics, employee empowerment, and various employee involvement techniques. Special emphasis is given to employee teams and the characteristics of all successful teams.Chapter Learning Outcomes
Lecture Outline
A job can be defined as an activity people do for which they get paid, particularly as part of the trade or occupation they occupy.
I. What Is a Job Analysis and How Does It Affect Human Resources Management?
Figure 4.1 will be useful in the discussion on job analysis. Ask students to name job requirements that have the potential to negatively affect protected class members (for example, height or weight requirements).
A job analysis is the systematic process of collecting information about all of the parameters of a job—its basic responsibilities, the behaviors, skills, and the physical and mental requirements of the people who do it.
A.
Major Parts of the Job Analysis
The two major pieces of information that come out of a job analysis:
· A job description is a written document that describes the overall purpose of the job, and tasks, duties, and responsibilities, or what human resources personnel refer to as TDRs, and the qualifications needed to do it.
· Job specifications, or qualifications, are a part of the written job description and outline in detail the specific knowledge, skills, abilities, and other attributes (often referred to as KSAOs) required of the person performing the job.
The information in a job analysis is crucial to a number of HRM functions, including the following.
· Strategic HR planning—a job analysis is used to examine a company’s organizational structure and strategically position it for the future.
· Workflow analysis and job design—the information generated by a job analysis can also be used to analyze a company’s work processes—that is, how work is done.
· Recruitment and selection—the information provided via a job analysis are contained in job advertisements, whether they are posted on organizational bulletin boards, Internet s.
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Synthetic fiber production is a fascinating and complex field that blends chemistry, engineering, and environmental science. By understanding these aspects, students can gain a comprehensive view of synthetic fiber production, its impact on society and the environment, and the potential for future innovations. Synthetic fibers play a crucial role in modern society, impacting various aspects of daily life, industry, and the environment. ynthetic fibers are integral to modern life, offering a range of benefits from cost-effectiveness and versatility to innovative applications and performance characteristics. While they pose environmental challenges, ongoing research and development aim to create more sustainable and eco-friendly alternatives. Understanding the importance of synthetic fibers helps in appreciating their role in the economy, industry, and daily life, while also emphasizing the need for sustainable practices and innovation.
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A Strategic Approach: GenAI in EducationPeter Windle
Artificial Intelligence (AI) technologies such as Generative AI, Image Generators and Large Language Models have had a dramatic impact on teaching, learning and assessment over the past 18 months. The most immediate threat AI posed was to Academic Integrity with Higher Education Institutes (HEIs) focusing their efforts on combating the use of GenAI in assessment. Guidelines were developed for staff and students, policies put in place too. Innovative educators have forged paths in the use of Generative AI for teaching, learning and assessments leading to pockets of transformation springing up across HEIs, often with little or no top-down guidance, support or direction.
This Gasta posits a strategic approach to integrating AI into HEIs to prepare staff, students and the curriculum for an evolving world and workplace. We will highlight the advantages of working with these technologies beyond the realm of teaching, learning and assessment by considering prompt engineering skills, industry impact, curriculum changes, and the need for staff upskilling. In contrast, not engaging strategically with Generative AI poses risks, including falling behind peers, missed opportunities and failing to ensure our graduates remain employable. The rapid evolution of AI technologies necessitates a proactive and strategic approach if we are to remain relevant.
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2. ANNOTATED OUTLINE
4-2
INTRODUCTION
Job analysis is the process of gathering information about a job. It is,
to be more specific, a systematic investigation of the tasks, duties
and responsibilities necessary to do a job.
Job Analysis
4. Partial job analysis questionnaire
4-4
The information about a job is usually collected through a structured
questionnaire:
Job Analysis
JOB ANALYSIS INFORMATION FORMAT
Your Job Title_______________ Code__________Date_____________
Class Title_______________ Department_____________________
Your Name_________________ Facility___________________________
Superior’s Title______________ Prepared by_______________________
Superior’s Name____________ Hours Worked______AM______to AM____
PM PM
1. What is the general purpose of your job?
2. What was your last job? If it was in another organisation, please name it.
3. To what job would you normally expect to be promoted?
Cont…
5. 4-5
Job Analysis
4. If you regularly supervise others, list them by name and job title.
5. If you supervise others, please check those activities that are part of your
supervisory duties:
Hiring Coaching Promoting
Orienting Counselling Compensating
Training Budgeting Disciplining
Scheduling Directing Terminating
Developing Measuring Performances Other____________
6. How would you describe the successful completion and results of your work?
7. Job Duties – Please briefly describe WHAT you do and, if possible, How you do it.
Indicate those duties you consider to be most important and/or most difficult:
Cont…
Partial job analysis questionnaire
6. 4-6
Job Analysis
(a) Daily Duties
(b) Periodic Duties (Please indicate whether weekly, monthly, quarterly, etc.)
(c) Duties Performed at Irregular Intervals
8. Education – Please check the blank that indicates the educational
requirements for the job, not your own educational background.
No formal education required College degree
Less than high school diploma Education beyond graduate
High school diploma or equivalent degree and/or professional license.
College certificate or equivalent
List advanced degrees or specified professional license or certificate
required.
Please indicate the education you had when you were placed on this job.
Partial job analysis questionnaire
7. 4-7
Job Analysis
Benefits of Job analysis
Job analysis information is useful for a variety of organisation
purposes ranging from human resource planning to career
counselling
8. 4-8
Job Analysis
Important benefits of Job Analysis
M u lt if a c e t e d N a t u r e o f J o b A n a ly s is
R e c r u itm e n t
S e le c tio n
P la c e m e n t
T r a in in g
C o u n s e llin g
H u m a n R e s o u r c e
P la n n in g
J o b E v a lu a tio n
J o b D e s ig n a n d
R e d e s ig n
P e r fo r m a n c e
A p p r a is a l
E m p lo y e e S a f e t y
9. Who should conduct job analysis?
4-9
Job Analysis
Job incumbents themselves
Supervisors
External analysts
10. The process of Job analysis
4-10
The major steps involved in job analysis are:
Organisational analysis
Selection of representative positions to be analysed
Collection of job analysis data
Preparation of job description
Preparation of job specification
Job Analysis
11. The Competency Approach to Job
Analysis
4-11
This approach encourages employees to develop role based
competencies (knowledge, skills and abilities needed to play diverse
roles ) that may be used in diverse work situations, instead of being
boxed into a job.
Job Analysis
12. 4-12
Methods Of Collecting Job Analysis
Data
Job Analysis
Seven general techniques are generally used to collect job analysis data;
Job performance: the analyst actually performs the job in question
and collects the needed information
Personal observation: the analyst observes others doing the job
and writes a summary
Critical incidents: job incumbents describe several incidents
relating to work, based on past experience; the analyst collects,
analyses and classifies data.
Interview: job incumbents and supervisors are interviewed to get
the most essential information about a job
13. 4-13
Guidelines for conducting job
analysis interviews
Job Analysis
Put the worker at ease; establish rapport.
Make the purpose of the interview clear.
Encourage the worker to talk by using empathy creativity.
Help the worker to think and talk according to the logical sequence of the duties
performed.
Ask the worker only one question at a time.
Phrase questions carefully so that the answers will be more than just “yes” or “no”.
Avoid asking leading questions.
Secure specified and complete information pertaining to the work performed and
the worker’s traits.
Conduct the interview in plain, easy language.
Consider the relationship of the present job to other jobs in the department.
Control the time and subject matter of the interview.
Be patient and considerate to the worker.
Summarise the information obtained before closing the interview.
Close the interview promptly.
14. 4-14
Job Analysis
Panel of experts: experienced people such as job incumbents
and supervisors with good knowledge of the job asked to provide
the information.
Diary method: job incumbents asked to maintain diaries or logs
of their daily job activities and record the time spent and
nature of work carried out.
Questionnaire method: job incumbents approached through
a properly designed questionnaire and asked to provide
details.
The Position Analysis Questionnaire: it is a standardised form
used to collect specific information about job tasks and
worker traits.
Methods Of Collecting Job Analysis
Data
15. 4-15
Employee activities in PAQ
1. Information Input: Where and how does the employee get the information he/she
uses in performing his/her job.
Examples:
Use of written materials.
Near-visual differentiation.
2. Mental Processes: What reasoning, decision making, planning and information-
processing activities are involved in performing the job?
Examples:
Levels of reasoning in problem solving.
Coding/decoding
3. Physical activities: What physical activities does the employee perform and what
tools or devices does he/she use?
Examples:
Use of Keyboard devices.
Assembling/disassembling.
Job Analysis
Cont…
16. 4-16
Job Analysis
4. Relationships with other people: What relationships with other people are
required in performing the job?
Examples:
Instructing.
Contacts with public, customers.
5. Job context: In what physical and social context is the work performed?
Examples:
High temperature.
Interpersonal conflict situations.
6. Other Job characteristics: What activities, conditions, or characteristics other than
those described above are relevant to the job?
Examples:
Specified work pace.
Amount of job structure.
Employee activities in PAQ
17. Management Position Description
Factors
4-17
1. Product, marketing and financial strategy planning.
2. Coordination of other organisational units and personnel.
3. Internal business control.
4. Products and services responsibility.
5. Public and customer relations.
6. Advanced consulting.
7. Autonomy of actions.
8. Approval of financial commitments.
9. Staff service.
10. Supervision.
11. Complexity and stress.
12. Advanced financial responsibility.
13. Broad personnel responsibility.
Job Analysis
Management Position Description Questionnaire: it is a
standardised form designed to analyse managerial jobs
Methods Of Collecting Job Analysis
Data
18. 4-18
Job Analysis
Functional job analysis: it is a systematic process of finding
what is done on a job by examining and analysing the
fundamental components of data, people and things.
Methods Of Collecting Job Analysis
Data
19. 4-19
Job Analysis
Behavioural Factors Impacting
Job Analysis
The following behavioural factors must be taken care of while
carrying out a job analysis:
Exaggerate the facts
Employee anxieties
Resistance to change
Overemphasis on current efforts
Management straight jacket
20. 4-20
Job Analysis
Job Description And Job Specification
The end products of job analysis are:
Job description: this is a written statement of what the job holder
does, how it is done, under what conditions it is done and why it is
done.
21. Specimen of Job Description
4-21
Job Analysis
Title Compensation manager
Code HR/2310
Department Human Resource Department
Summary Responsible for the design and administration of employee
compensation programmes.
Duties Conduct job analysis.
Prepare job descriptions for current and projected
positions.
Evaluate job descriptions and act as Chairman of Job
Evaluation Committee.
Insure that company’s compensation rates are in tune with
the company’s philosophy.
Cont…
22. 4-22
Job Analysis
Relate salary to the performance of each employee.
Conduct periodic salary surveys.
Develop and administer performance appraisal
programme.
Develop and oversee bonus and other employee
benefit plans.
Develop an integrated HR information system.
Working conditions Normal. Eight hours per day. Five days a week.
Report to Director, Human Resource Department.
Job specification: it offers a profile of human characteristics
(knowledge, skills and abilities) needed by a person doing a job.
Specimen of Job Description
23. 4-23
Job Analysis
Specimen of job specification
Education MBA with specialisation in HRM/MA in social work/PG
Diploma in HRM/MA in industrial psychology.
A degree or diploma in Labour Laws is desirable.
Experience At least 3 years’ experience in a similar position in a large
manufacturing company.
Skill, Knowledge, Abilities Knowledge of compensation practices in competing
industries, of job analysis procedures, of compensation
survey techniques, of performance appraisal systems.
Skill in writing job descriptions, in conducting job analysis
interviews, in making group presentations, in performing
statistical computations
Ability to conduct meetings, to plan and prioritise work.
Work Orientation Factors The position may require upto 15 per cent travel.
Age Preferably below 30 years.
24. 4-24
Job Analysis
Role Analysis
To have a clear picture about what a person actually does on a job,
the job analysis information must be supplemented with role
analysis. Role analysis involves the following steps:
Identifying the objectives of the department and the functions to be
carried out therein
Role incumbent asked to state his key performance areas and his
understanding of the roles to be played by him
Other role partners of the job such as boss, subordinate, peers are asked
to state their expectations from the role incumbent
The incumbent's role is clarified and expressed in writing after
integrating the diverse viewpoints expressed by various role partners.
25. 4-25
Job Analysis
Job Analysis In A Jobless World
In recent times, the traditional way of jobs having a clearly-delineated
set of duties and responsibilities is being increasingly questioned. For
example, knowledge workers do not like standardised, routinised
operations to be carried out in a fixed, predetermined time schedule.
Talented ones, again, may require jobs with stretch pull and
challenge. They may want to carry out their duties in a flexible
manner.
26. 4-26
Job Analysis
A close look at the jobs inside
India’s best work places
Sasken Communication Technologies: Employees enjoy considerable freedom
to think and innovate and work in their own style. There is absolutely no
monitoring of anybody. There are no attendance registers and there is no limit on
sick leaves. Every employee is trusted and management is transparent. There is
no perk that CEO Rajiv Mody enjoys that a junior employee does not.
Hughes Software Systems: HSS makes sure that all its employees get
interesting breaks - these may take the shape of personality development
programmes, cricket matches, literature clubs, or adventure activities. One of the
employees even commented "If I don't like my boss, I can change my section."
Monsanto India: Monsanto India is a flat organisation (three to four levels). Even
these levels are often cut short through an open culture. Everyone sits in an open
office. The workstations are the some size. The travel allowances are the same so
are the refreshments of course it sets stiff targets for employees, but trains them
with a rare rigour so that they get a fair shot at those. People identified as future
leaders are rolled over challenging positions.
Cont…
27. Cadbury India: Fun is serious business at Cadbury India. The HR manager's
statement sums up the company's philosophy: “We believe that the day you stop
enjoying work is the day you stop contributing. We make people stretch: but we
make them stretch with a smile." The company firmly believes that a smile a day
keeps the market blues away.
Philips Software Centre: The company's office in Bangalore, employees could
have all the comforts in the world: a variety of cuisines, a creche, a gymnasium,
bunker beds for naps, gym instructor, doctor, psychological counsellor, a dietician.
It is a whole new world of work, play, study and rest. Not surprisingly, senior
executives remain glued to their seats even after office hours. The company had
to come out with an order recently stating that nobody should stay in the office
after 9 p.m. without sufficient reason!
4-27
Job Analysis
A close look at the jobs inside
India’s best work places
28. 4-28
Job Analysis
Flatter organisations
Work teams
Boundary less organisations
Reengineering exercises
Job Analysis In A Jobless World