This document outlines strategies for increasing capacity in the local committee (LC) by engaging exchange participants (EPs) and trainees in temporary placement programs (TMPs) or offering micro-experiences. It discusses integrating EPs before, during, and after their exchange through communication, promoting TMP opportunities, and conducting reintegration seminars. Examples provided include an EP taking a role on the operations committee team before their exchange and maintaining contact during the exchange through a monthly newsletter. The goal is to recruit EPs into TMPs upon their return through competency assessments and interviews. Micro-experiences of less than 8 weeks are also suggested if EPs cannot commit to a full TMP.

1. INTEGRATED
EXPERIENCES FOR
CAPACITY

2. Before IXP consider…
O Reallocation
O Need-based Recruitment
And if it does not work, go to:
O Dual XP
O New Recruitment

3. Goal
Problem: Lack of TMP/TLP participants in the
LC
Solution: Increase the capacity in the LC by
engaging our EP-s and trainees into TMP/TLP
or offering micro-experiences

4. Types
O Exchange after TXP
O TXP after exchange
O TXP while on exchange
O In host entity
O In sending entity (virtual)
O Micro-experiences
O In host entity
O In sending entity (virtual)
Capacity
Growth

5. TXP AFTER EXCHANGE

6. Timeline
O Integration before exchange
O Communication while abroad
O Reintegration after exchange

7. Integration
O Promotion of TXP at OPS
O Create more impact by helping others live an
O
O
O
O
exchange XP (CoW session)
Opportunity to develop specific skills for professional
career
Teamwork experience
PGS&Career planning – create link between
personal goals and TXP
Showcasing – share stories of previously
reintegrated EPs
O Offer micro-experiences
O Get in touch with EP manager – start building the
relationship

8. Communication
O Define timeline
O Contact points and messages to
communicate
O Take into account: EP’s emotional cycle
O Synergy between OGX and TM
O OGX tracking returnees timeline
O TM tracking opening roles
O Monthly EP newsletter

9. Reintegration
O Reintegration seminar
O Reflecting
O Sharing
O TXP promotion
O Allocation
O Returnee competency assessment (test)
O Allocation interview with TM – motivation, time
availability, attitude
O Induction
a.
b.
During recruitment period - same as new TMPs
Outside recruitment period – AIESEC Basics refresh by TM,
functional induction by Team Leader

10. Example

11. Example - integration
John is going on 8-week GCDP
O
O
O
As soon as John’s form is raised, start
communication – promote microexperiences and invite to LC events
John takes a 3-week role as part of OC
team for a local induction conference for
TMPs
OPS – invite reintegrated returnee to share
their experience & what TXP has given
them to make John see the value of an
integrated experience

12. Example - communication
Immediately after arrival
•Identify if John arrived safely, host entity is providing support
2nd week. John has reached the end of the honeymoon phase and
is feeling frustrated and confused.
•Message of support and understanding, share stories of other
EPs’ stories
4th week. John has taken the steps to adapt to the new reality and
his emotions are positive
•Showcasing previous reintegrated returnees’ stories
•Offer specific TXP opportunities, emphasize the unique value of
each
6th week
•Checkpoint - if and which TXP John wants to have. Based on that,
design and send timeline for reintegration
Few days before returning
•Send returnee booklet, competency assessment test (to identify
if he is in Newie, Junior or Senior level)

13. Example - reintegration
Few days after EP has returned
•Schedule time for interview
1 week after
•Interview
1-2 weeks after
•Reintegration seminar
Until 2 weeks from returning
induction should be complete!

14. TXP or MICRO-EXPERIENCE
WHILE ON EXCHANGE

15. In hosting entity
O Planning steps
• Define experiences open for trainees (as
soon as the need is identified) and profile
needed
• Evaluate trainees – competency
test+interview (time availability, motivation,
induction done in sending entity)
• Customize induction process based on role
and previous induction

16. Virtual role in sending entity
O Define roles that can be virtual &
competencies needed
O Assess EP-s competencies
O competency test+interview (time availability,
motivation, induction done in sending entity)
O Establish tracking system (with team leader),
communication channels, goals

17. Examples of virtual roles
O Online marketing
O Freelance content writers
O Virtual LTT (national on local)
O Exchange partnership coordinator for LC
O Virtual role in the quality team

18. What is a micro-experience
O Any experience that has a duration less than
8 weeks (thus doesn’t qualify as TMP or
TLP) in the LC)
O Specific JD defined
O Doesn’t give full value proposition of a team
experience

19. Micro-experiences for EPs and
trainees
O Timeline
O Define HR needs, profiles, JD
O Create portfolio of micro-experiences
O Done at the beginning of the term, constantly
updating
O Promote micro-experiences to EPs
O Involve EPs (and trainees) in LC events – e.g
invite to LCM to share their story; cultural
evenings about destination countries

20. Micro-experiences examples
O For trainees while in your LC:
O Exchange development (for AIESECers – with
O
O
O
O
O
O
home LC)
EP buddy/orientation
Recruitment OC
Raising (exchange)
Content, design, finance, etc (based on skills)
Event promotion
Quality control teams

21. Micro-experiences examples
O For EPs before going abroad:
O Self matching
O Raising for OGX
O Trainee buddy
O OC for an event
O Reception force
O Design, IT, any other role that requires
specific skills

22. How to do HR planning for
reintegration?
O Types
O Year plan
O Increase capacity

23. Year Plan
O Set a yearly goal
O Plan reintegration for periods where you lose
more members (and there is no TMP
recruitment ongoing)
O Reintegration during recruitment periods –
count reintegration goal into TMP recruitment
goals

24. Increase Capacity
O If you want to use reintegration to increase
capacity, identify the gap in HR min. 3
months before
O Integration-communication-reintegration
steps implemented for TXP after X
O If you need urgent HR:
O Identify which stage of X EP is in  adjust
messages and start communicating asap
O Don’t forget: Newsletter, competency
assessment, PGS+career planning

25. Example of TXP after X flow
for LC
June 1-15th
•HR
planning
and JD
creation
•Raise
July 16th-Sept 1st
•Communication
Promotion of
TXP roles
•Competency
assessment
(before arrival)
July 5th
July 15th
•Match
•Realize
Sept 3rd
•Allocation
interview
June 15th –
July 15th
•Microexperienc
e
•Participati
on in LC
events
Sept 1st-14th
•Reintegration
seminar
•Induction