This document provides an introduction to Microsoft Excel 2007, outlining the tools, skills, and functions covered in the online class. The summary includes: 1. The class will cover the basics of Excel including what's new in Excel 2007, entering and editing data, basic formulas, formatting cells, copying/pasting, and getting help. 2. Excel is used to perform calculations, analyze data, and present information visually through charts and graphs. Examples of its uses include finances, timesheets, and more. 3. Key skills learned will be working with the ribbon interface, entering data, editing cells, resizing columns, applying cell formatting, and using basic formulas like addition and subtraction.

1. Introduction to Excel
2007
St. Mary’s County Library

2. Tools
T l available f th online class
il bl for the li l
• Slides handout
• Excel 2007 Quick
Reference card
e e e ce ca d
• Checkbook exercise
• Link to St Mary s County
St. Mary’s
Library computer tutorials
page

3. Skills needed
• Basic knowledge of
toolbars
• Basic knowledge of file
as c o edge o e
menu
• Can use the mouse
• Opening and closing files

4. What does E cel do?
Excel
• Excel performs calculations and
analyzes and presents data. It
l d t d t
has tools for organizing, sorting,
and retrieving data and can
display the data in text or
graphical formats like charts
and graphs.
• Examples: Add and subtract
numbers; statistics;
percentages; keep track of
dates and times; sort lists;
create charts and graphs. Use
for personal finance,
timesheets, and more!

5. Skills you will learn
o ill
• What’s new in Excel 2007
• Vocabulary associated with Excel
• Entering data into spreadsheet
• Editing data
• Resizing columns
• Formatting cells
• Merging cells
M i ll
• Autofill
• Basic formulas (adding,
subtracting, multiplying)
• Copying and pasting
• How to get help in Excel

6. What’s ne in E cel 2007
new Excel
• Ribbon bar
• Command tabs
• Contextual tab
• Dialog box launcher
• Microsoft Office button
• Quick access toolbar
• New file formats (.xlsx)
( xlsx)

7. Office button Context tab
Quick access toolbar
Command tabs Dialog box launcher Ribbon
Group (of commands)
New stuff

8. Name box (cell coordinates) Active cell Formula bar
Columns
$42.79
$42 79
Rows
R
Cell
Value
Sheet
Workbook grid

9. Entering and editing data
• Click in cell
• Type numbers or text
• Formula bar
• Enter key
• Arrow keys
• Tab key
• Select more than one cell
with Ctrl key

10. Resizing col mns
Resi ing columns
• 1st way: drag resize tool to
one side
• 2nd way: double-click resize
ay: doub e c c es e
tool to fit width to data
• 3rd way: Home tab, Cells
y
group, Format button,
AutoFit Column Width
Resize tool

11. Formatting cells
• Select cells by dragging,
select rows, columns
• Use tools on Home tab
oo s o o e ab
• Font and size
• Bold and italic
• Justification
• Color

12. Number
N mber format and merging
• Select cells
• Right-click
• Format cells
• Number tab: choose
category for special
number or text format
• Alignment tab: text wrap,
g e ab: e ap,
merge cells

13. Autofill
A tofill
• Select cells
Autofill tool
• Mouse over
bottom right
corner:
• Hold and drag
• Autofill options

14. Basic formulas
form las
• Type = in cell
• AutoSum
• Other auto formulas
• Subtract
• Multiply
• Divide
• Formula bar formulas (fx)

15. Copying
Cop ing and pasting
• Select cells, rows, or
columns with mouse
• Several ways: copy and
Se e a ays: a d
paste in edit menu, copy
and paste on toolbar, Ctrl-
C and Ctrl-V
• Copy, then click in top left
cell of where want to paste
ll f h tt t
• Works for data and
formulas
f l

16. How
Ho to get help
• In MANY programs (and all
Microsoft programs), the F1
key is the Help key
• Browse Help
• Search Help
• Library books/DVDs/CD-
ROMs
• www.stmalib.org/learn.html

17. Congratulations!
Congrat lations!
This concludes the class
Introduction to Excel.
Please share any questions or
comments you may have!
y y