Organisaties worden geconfronteerd met een steeds meer divers aanbod aan binnenkomende post. Naast de afnemende stroom ‘normale’ post komt informatie binnen per e-mail, als bijlage, via Twitter etc. Voor organisaties zijn grote voordelen te behalen, namelijk door deze analoge en digitale post op een gestructureerde manier te verwerken en naar één formaat te brengen. In deze presentatie worden enkele internationale onderzoeken op dit gebied behandeld die aantonen wat o.a. de voordelen van digitale postverwerking zijn. Het Nederlandse bedrijf Connexxion vertelt over haar ervaringen met Canon oplossingen voor het verwerken en digitaliseren van mutaties in personeelsdossiers. Wilt u meer weten? Neem contact op met Canon Nederland. Tel. 073-6815815

1. Canon Information Management evenement
Düsseldorf
26 november 2014
Canon Digitale Postverwerking

2. Canon Digitale Postverwerking
Organisaties worden geconfronteerd met een steeds meer divers aanbod aan binnenkomende post. Naast de afnemende stroom ‘normale’ post komt informatie binnen per e-mail, als bijlage, via Twitter etc.
Voor organisaties zijn grote voordelen te behalen, namelijk door deze analoge en digitale post op een gestructureerde manier te verwerken en naar één formaat te brengen.
In deze presentatie worden enkele internationale onderzoeken op dit gebied behandeld die aantonen wat o.a. de voordelen van digitale postverwerking zijn.
Het Nederlandse bedrijf Connexxion vertelt over haar ervaringen met Canon oplossingen voor het verwerken en digitaliseren van mutaties in personeelsdossiers.
Wilt u meer weten? Neem contact op met Canon Nederland. Tel. 073-6815815.
Of volg deze link voor meer informatie
Canon for Business 2014
Op 26 november 2014 vond in Düsseldorf het tweede internationale evenement over Information Management plaats, georganiseerd door Canon.
Op het evenement waren diversen parallelsessies over specifieke onderwerpen waarbij externe experts en klanten van Canon vertelden over trends en ervaringen.

3. THE EASY STEPS YOU CAN TAKE TO BRING YOUR MAILROOM INTO THE DIGITAL ERA
SELECT GROUP B ON YOUR IPAD
DIGITAL MAILROOM
MICHAEL SCHUETRUMPF
INFORMATION MANAGEMENT SOLUTIONS, CANON GERMANY

4. AGENDA
Market Trends Winning the paper war: the latest trends in pursuit of the paperless office
The Success Stories Better data delivery: How DMR solved Connexxion’s HR information overload
Canon’s View on the Digital Mailroom Overcoming inbound inundation…
Summary A chance to elaborate on solutions further in the consultancy area

5. INFORMATION AT WORK
THE MARKET TRENDS

6. LATEST TRENDS IN PURSUIT OF THE PAPERLESS OFFICE…
You have to kick
the paper
out of the process!

7. LATEST TRENDS IN PURSUIT OF THE PAPERLESS OFFICE…
AIIM – ASSOCIATION FOR INFORMATION AND IMAGE MANAGEMENT
Advocate and supporter of information professionals for nearly 70 years.

8. IS ‘PAPER-FREE’ A CORPORATE OBJECTIVE?
•
Continuous process improvement
•
Reduce environmental impact
•
Improve response times to customers
•
Rationalize printers/copiers
•
Cut back-office overheads
•
Reduce mail delivery points
•
Process re-engineering
•
Outsource more functions
•
Improve accuracy of customer data
•
Better business intelligence/big data90% yes
One or more of these campaigns
in place:
Paper reduction is part of business improvement campaigns:
75% yes
Have a specific policy or maxim to “Drive paper out of the business” :
27% yes
Source: AIIM, 2013

9. PAPER VOLUMES
19%
41%
Amount of paper flowing through business processes
Of orgs. “increasing”
Of orgs. “decreasing”
Of orgs. “decreasing”
Source: AIIM, 2013

10. EMAILED INVOICES
77% print a copy of invoices that arrive as PDFs 16% print a copy and then scan it in! 31% print invoices that arrive by fax and then scan them back in Only 23% pass PDFs or faxes directly as images to the capture/ workflow system.
Source: AIIM, 2013

11. 17% of organizations scan half or more of their inbound mail on entry
37% of organizations scan half or more of their inbound mail at the point-of-process
46% of organizations scan half or more of their inbound mail for archive post-process
INBOUND MAIL

12. POINT OF CAPTURE
We only do ad-hoc scanning
%age of companies
Source: AIIM, 2013
Value
Scan to archive after the process
Scan in advance of the process
Scan “at the door” Digital mailroom
42%
26%
21%
10%

13. DIGITAL MAILROOM SCENARIO
Source: AIIM, 2013
Centralized through a large floor-standing mailroom scanner or scanners; 41%
Centralized using multiple desktop production scanners; 26%
Distributed capture at branch-offices, etc.; 19%
Outsourced capture of incoming mail; 5%
None of these; 10%
Which of the following “digital mailroom” scenarios do you use?

14. TOP 3 CONCERNS ABOUT PAPER FREE
Investment Costs
32%
Need Physical
Signatures
45%
Legal
Admissibility
33%
Source: AIIM, 2013

15. DIGITAL MAILROOM BENEFITS
•
Improved mail traceability andcompliance
60%
48%
38%
•
Faster turnaround to customers
•
Inbound mail immediately availableto mobile, tele-working andcustomer-facing staff
Source: AIIM, 2013

16. CAPTURE AT HOME OR EMPLOYEE MOBILE
Biggest benefits from extending distributed capture to the branch, home, portable or mobile devices of employees:
Process is triggered in minutes, not hours or days
Field staff can trigger processes without going back to base
Savings in physical transport, handling and storage costs
Source: AIIM, 2013

17. PAPER FREE PROCESSES ROI
3 months; 7%
6 months; 14%
12 months; 29%
18 months; 15%
2 years; 19%
3 years; 4%
More than 3 years; 11%
Overall, what would you say has generally been the payback period for these paper-free process projects?
66% achieving
payback in 18 months or less.
50% within a single 12month budgeting period.
Source: AIIM, 2013

18. CONCLUSIONS
How is your organization going to remain competitive in a mobile, always on, dispersed-workforce world if it clings to its paper-laden processes?
Paper-Free Processes provide faster response, more flexibility, improved workflow monitoring and better compliance.
Consider every process to be a candidate for paper-free.
Extend capture to the boundaries of the organization.
Source: AIIM, 2013

19. ERNA VAN LAAR HR CONSULTANT, CONNEXXION
Connexxion is a Dutch public transport provider, with over 14,000 employees and 150 sites.
SUCCESS STORY: CONNEXXION

20. INFORMATION AT WORK SUCCESS STORY

21. DIGITAL MAILROOM
CANON’S VIEW

22. DIGITAL MAILROOM – COMMON PRACTICES
•
Paper intensive process
•
Mail often copied, re-printed, re-posted
•
Manual mail management (sorting, extracting data, distribution)
•
Physical inter-office distribution
•
Documents managed unsecurely
•
Physical space used to store incoming business critical documents(HR files, invoices, etc)
Sender
Channels
Mailroom
Business

23. DIGITAL MAILROOM – WHY CHANGE?
•
Reduced hard copies
•
Minimised archivingspace
•
Reduced resourcestime
•
Quicker mail delivery, with compression
•
Easier documentssharing and editing
•
Faster mail retrievalwith mobility access
•
Clear process visibility
•
Only relevant mailto users
•
Dramatically reducedmail losses
•
More secure mail withdigital storage
•
Full traceability ofworkflow
•
Controlled access toconfidential mail
Sender
Channels
Mailroom
Business
REDUCED COSTS
INCREASED EFFICIENCY
BETTER CONTROL
IMPROVED
COMPLIANCE

24. Let us show you how we can help you grow your business!
•
Deliver ExceptionalCustomer Experience
•
Gain CompetitiveAdvantage
•
Meet RegulatoryCompliance

25. THANK YOU

26. THANK YOU