This is a service overview showing our 6 core services - document scanning, business process outsourcing, data capture, document management software, digital mailroom and consultancy services.

1. THE UK’S LEADING PROVIDER OF INFORMATION MANAGEMENT SERVICES

3. ORS offer an innovative and diverse
range of cost and time saving business
processing solutions.
By outsourcing everyday processes to ORS, businesses
see immediate and effective improvements to their
resource management and operational efficiency,
as well as significant cost savings.
Combining years of business expertise with an aptitude
for developing high performing services, ORS helps
organisations to increase business productivity and unlock
the potential for enhanced business performance by
enabling them to focus on their core business functions.
ORS uses advanced technology and data architecture to
deliver highly specialised and bespoke solutions - removing
the need for organisations to handle inbound mail items,
emails and other business critical data.
ORS – Leading
the Way in
Information
Management
and Data Capture

4. A Fresh Approach to Document
and Information Management
Visit us at: www.orsgroup.com
MAILROOM
SERVICES
BUSINESS
PROCESS
OUTSOURCING
SCANNING
SERVICES

5. DOCUMENT
MANAGEMENT
SOFTWARE
DATA
CAPTURE
CONSULTANCY
SERVICES

6. SCANNING
SERVICES

7. WHAT ARE THE BENEFITS?
Save up to 90% on your existing storage space
Increase efficiency by up to 50%
Reduce physical paper handling
Eliminate misfiling of vital documents
Eradicate the need for long-term document
storage
Full audit trail and document retention policy
ensures compliancy and security
SCANNING
SERVICES :
ORS scanning services can relieve your business from the
burden of paper, through document image capture, storage
management and retrieval.
We can provide both large volume document archiving and business
critical daily imaging services to meet your business needs and budget.
With ORS scanning services, your documents and data are right where
your staff need them, on screen and retrieved in seconds, not hours.
Scanned data increases customer service levels by drastically reducing
the man-hours your staff spend on information retrieval. In addition, your
document management system will help you comply much more easily
with new statutory and regulatory compliance directives such as BIP
0008, FSA and MDA.
ORS have provided scanning solutions to leading UK companies for
over 25 years, earning a reputation for providing a highly efficient and
secure service.
Visit us at: www.orsgroup.com

8. BUSINESS
PROCESS
OUTSOURCING

9. WHAT ARE THE BENEFITS?
Substantial time and cost savings
Specialist BPO advice from industry leading
experts
Enabling a re-focus on core business functions
Continual support and improvement (refining and
improving functions in the long term)
Increased business productivity
Acquiring a competitive advantage within
your marketplace
BUSINESS
PROCESS
OUTSOURCING:
Using staff to manually process information and documentation
costs valuable time and money, as do file storage facilities.
By outsourcing and digitising everyday processes to ORS, businesses
see immediate and effective improvements to their resource management
and operational efficiency, as well as significant cost savings and reduced
business risk.
BPO solutions can be used to automate a variety of everyday tasks and
functions, which can include invoices, purchase orders, application forms,
campaign responses, worksheets, expense claims, donation forms,
complaints, remittance, questionnaires, surveys, general correspondence and
much more. Your business can then devote more time, staff and resources to
improving the core functions of the business.
ORS are leading experts in business process automation and use advanced
technology and data architecture to deliver highly specialised and bespoke
solutions, removing the need for a business to handle inbound mail items,
including correspondence, emails and other business critical data.
By analysing existing operations and functions, identifying document streams
and work flows across different departments, ORS take the time to fully
understand a client’s business in order to offer the most cost-effective and
efficient BPO solution available.
Visit us at: www.orsgroup.com

10. MAILROOM
SERVICES

11. WHAT ARE THE BENEFITS?
Instant access to all your documents from
your desk
Seamlessly initiate work flow processes in any
of your back office systems
Mail delivered electronically to multiple locations
Improved staff and business productivity
Data returned electronically by 10am on the
same day
Mail processed from as little as 10p per item
Savings of around 50% on current mail
processing costs
MAILROOM
SERVICES:
ORS has created the Digital Mailroom Service to help all
types of businesses currently struggling with the sheer
volume of paper generated and received. Not only can a
digital mailroom solution help reduce the physical flow of
paperwork, it can also reduce mail sorting and distribution
costs by up to 75%.
Digital mail management mimics the actions of a real post room,
sorting, categorising and distributing mail around your business.
Electronic mail services from ORS can free your business from the
burden of incoming mail management. ORS converts all of your mail,
regardless of format, into electronic images.
ORS then captures the required data, returns the files to you via a secure
FTP connection or stores them through ORS’s cost-effective Hosted
Service for easy and instant access via the internet from anywhere in
the world.
Visit us at: www.orsgroup.com

12. DATA
CAPTURE

13. WHAT ARE THE BENEFITS?
Reduction in data entry costs by up to 85%
Improved data processing times
Instant access to business critical information
Reduction in data entry errors and an option
for additional data checks
DATA
CAPTURE:
Most organisations appreciate the benefits of converting
paper documents into electronic format, so the next logical
step is to use technology to eliminate manual data entry
from the business process, saving time and cost.
ORS provides state of the art data capture to organisations and
businesses throughout the UK who have a need to streamline their
data management.
Traditional manual data capture is time-consuming, labour-intensive and
prone to errors; electronic data capture is not!
Using the latest Optical Character Recognition (OCR/ICR) software,
ORS can capture a wide range of data from almost any of your business
formatted documents, including customer surveys, application and
membership forms and expenses claims, eliminating the need for
error-prone manual keying.
Visit us at: www.orsgroup.com

14. DOCUMENT
MANAGEMENT
SOFTWARE

15. WHAT ARE THE BENEFITS?
Seamless integration into existing systems
Enables automated document work flows
Allows staff to find documents at the touch
of a button
One-off integration cost guaranteed!
Reduced monthly storage costs
Increased data security
DOCUMENT
MANAGEMENT
SOFTWARE:
Document management solutions from ORS enable
businesses to take control of their documents, and then use
them more efficiently. We are independent from any one
solution, choosing the right software to fit our customers’
needs as we have complete flexibility
to select the right product.
We are able to scale all of our solutions, both up and down to ensure the
right solution is recommended every time. Our customers are able to grow
their systems as and when they need to enabling them to control costs all
of the way.
All of our software will allow you to view all of your documents whether
scanned in images, E mail, MS office documents, PDF’s, CAD drawings,
Plans, Audio and Video files.
ORS EDM modules can be easily integrated into any existing applications,
enabling customers to link their document management system directly into
all Finance, HR, Facilities, Call Centre and Maintenance back office systems.
We offer industry specific software solutions that are tried and tested in a
number of business areas. Our solutions are continuously developed to give
your business the best available, technologically advanced products.
Visit us at: www.orsgroup.com

16. CONSULTANCY
SERVICES

17. WHAT ARE THE BENEFITS?
Tailor-made service
Impartial advice and guidance from leading
industry experts
Full project management back up and support
CONSULTANCY
SERVICES:
ORS offers a full consultation process to ensure sufficient
project planning, document management strategy,
requirements, analysis and successful implementation
of EDM solutions and software.
As an independent solution provider, focussing on your goals, an EDM
solution for your organisation can draw upon the complete range of
products from industry leading hardware and software providers.
ORS have over 25 years of experience within the document
management sector and have many on-going projects in a wide variety
of industries, ranging from local businesses to large blue chip
global companies.
We are unbiased of any single solution or software product, so will build
a bespoke package that fits your business and budget requirements.
With our wide range of expertise and experience, ORS can advise on a
wide range of document management issues, ensuring that you get the
best from your investment, delivered on time and on budget.
Visit us at: www.orsgroup.com

18. ORS Group
Image House
Mayflower Close
Chandlers Ford
Hampshire SO53 4AR
02380 267 755
info@orsgroup.com
www.orsgroup.com
THE UK’S LEADING
PROVIDER OF INFORMATION
MANAGEMENT SERVICES

20. THE UK’S LEADING PROVIDER OF INFORMATION MANAGEMENT SERVICES
ORS Group
Image House
Mayflower Close
Chandlers Ford
Hampshire SO53 4AR
02380 267 755
info@orsgroup.com
www.orsgroup.com