The Government of Maharashtra has implemented an Integrated Financial Management System (IFMS) to automate payroll, pension processing, and other financial modules. Key features of IFMS include centralized generation of payroll and pension bills for over 6 lakh government employees and pensioners. Major modules under IFMS include Sevaarth for payroll, the Defined Contribution Pension Scheme, pension processing, GPF for Class IV employees, and loans/advances. IFMS aims to standardize processes, eliminate manual records, and integrate financial management across departments in Maharashtra.

1. Integrated
Financial
Management
System -
Government Of
Maharashtra

2. Integrated Financial
Management System (IFMS)
 Government of Maharashtra has automated
the Payroll and Pension bills generation
process under the IFMS program
 Following are the major modules under IFMS
o Sevaarth (Payroll)
o Defined Contribution Pension Scheme (DCPS)
o Pension
o GPF for Class IV
o Loans and Advances

3. Sevaarth (Payroll)
 Central Server, web based salary generation module
for all Government of Maharashtra employees
 Covering almost 1 lakh offices and sub offices
 Almost 12,000 Drawing and Disbursing Officers (DDOs)
with over 30,000 registered users generating salaries of
close to 6 lakh Government Employees
 Standardized bill formats
 Employee Corner – Access for Employees
 Various interfaces with external systems

4. Sevaarth (Payroll)
 Major Modules Under Sevaarth
o Office Registration, along with selection of required budget
schemes
o Centralized Post Allocation to Offices by Administrative
Departments
o Employee Registration and generation of unique Employee Id
(Sevaarth Id)
o Mapping and allocating allowances and deductions to employees
o Change statement generation and generation of monthly salary
bills
o Generation of supplementary bills
o Non Government Recovery effected from net amount of salary
o Logins to Treasuries for Auditing
o Logins to AG for online availability for Audit and Reconciliation

5. Sevaarth (Payroll)
 Achievements/Reforms/Business Processes Reengineered
o Post Creation/Deletion at Administrative Department
o Deductions adjustable by Treasury have been identified and
standardized.
o Acquittance roll maintenance eliminated
o Generation of last pay certificate with a unique transaction Id to
keep track of transfer of employees
o In case of transfer of employee – Complete months bill generated
by joining or reliving office rather than splitting of salaries
o Pay Slips available to employees online
o Integration of salary bills with Governments Budget Distribution
and Treasury system
o Electronic Payment of Salaries
o Large amount of printing of Schedules eliminated resulting in huge
saving of paper

6. Sevaarth (Payroll)
 Future Reforms and Enhancements possible
o Employee Self Service
o Travel and Medical Reimbursement
o Vendor Payments
o Income Tax Automation
o Final GIS payments
o Punishment and Financial Recoveries by other
Government Institutions
 Challenges
o Roll out across the whole state.
o Bringing over 30 departments onto a single platform.
o Data migration from the legacy system of Govt. to IFMS.

7. Pension
 Central Server, web based pension generation
module for all Government of Maharashtra
Pensioners
 The application has an extensive workflow replicating
the treasury processes in the pension section
 The application is used across 35 Treasuries in the
State
 Almost 600 users generate the pension of close to 6
lakh Pensioners
 Standardized bill formats
 Pensioner Corner – Access for Pensioners
 Various interfaces with external systems

8. Pension
 Major Modules Under Pension
o Online receipt of pension case from AG
o Identification of pensioner at treasury and first
pension payment process (including Commuted
Value of Pension and Death Cum Retirement
Gratuity)
o Change statement generation and monthly pension
bill generation
o Annual Life Certificate Collection and updation
process
o Transfer of Pension Payment Orders online inter
treasury/inter AG

9. Pension
Achievements/Reforms/Business Processes
Reengineered
oElimination of watch registers at treasuries by
automating processes
oScheme wise consolidation of bills resulting in proper
accounting
oMonthly pension payment and first payment data
available to AG online which would result in saving a
huge amount of paper
oPensioner Corner has enabled pensioners to view
their pension break up

10. Pension
Future Reforms and Enhancements possible
o Pensioner Corner
o Linking with Pensioner UID for purpose of
identification
o Income Tax Automation
 Challenges
o Data migration from the decentralized server
based legacy system to centralized server based
IFMS
o Integration with the AG system because of the
difference in the masters.

11. Defined Contribution Pension
Scheme (DCPS)
 The DCPS system is completely integrated with
Sevaarth
 DCPS deductions are automatically calculated and
deducted from employees salary
 The contributions are then accounted for in
treasuries
 Employers contribution and interest calculation are
done centrally under the office of the State
Recording Keeping Agency
 Standardized bill formats
 Employee wise statements available online

12. GPF for Class IV
This module is currently under user
acceptance testing
The module is aimed at digitizing the physical
records of all the Class IV employees of
Maharashtra Government
 The module also aims to also automate the
manual process of application and sanction of
GPF advance
The module is workflow based and will be
completely integrated with Sevaarth

13. GPF for Class IV
Challenges envisaged
o Availability of physical records of accounts of GPF
Class IV subscribers
o Data entry of physically maintained records
o Training of users to maintain GPF Class IV records
digitally

14. Loans and Advances
This module is rolled out in treasuries as pilot
offices
The module automates the complete Loan
application process of Motor Car Advance,
Computer Advance and House Building
Advance for all state government employees
and is integrated with Sevaarth’s Loan
Recovery functionality
 The module aims to eliminate any possibility
of unreported advances which tend to remain
unrecovered

15. Loans and Advances
Challenges envisaged
o Training users of all Government Offices
o Differing approval authorities of various advances
from department to department
o Online and Offline system being available at the
same time may create conflict

16. IFMS Features
 Currently IFMS is implemented on Java J2EE at the front
end on a LINUX OS and DB2 at the back end, however
the application is database independent and can be
easily replicated on any standard operating system
 All modules are built on a single application framework
using a common database
 Integrated web based Workflow System
 The system has user logins based on Employee Id’s with
the flexibility to assign various responsibilities and views
based on the roles with in built Access Control, Logging,
Security and AJAX support
 Unicode Standard based dual language interface
 Optimal response time

17. • Thank You…